---
title: "Electoral Management System"
ocid: "ocds-b5fd17-ea3cb09f-02e6-4125-8a42-d610812c4939"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-ea3cb09f-02e6-4125-8a42-d610812c4939"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-ea3cb09f-02e6-4125-8a42-d610812c4939.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-ea3cb09f-02e6-4125-8a42-d610812c4939.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "DERBYSHIRE DALES DISTRICT COUNCIL"
published: "2025-12-12"
---

# Electoral Management System

Buyer: DERBYSHIRE DALES DISTRICT COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-ea3cb09f-02e6-4125-8a42-d610812c4939

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## Summary

The procurement process for an Electoral Management System was conducted by Derbyshire Dales District Council, situated in Matlock, East Midlands, United Kingdom. The tender, classified under the industry category of Software package and information systems, follows a selective procurement method via a call-off from the Crown Commercial Service G-Cloud 14 Digital Marketplace Framework. The invitation was awarded on 12th December 2025, with a planned contract period from 1st January 2026 to 31st December 2028, inclusive of a potential extension for 12 months. The awarded contract was valued at £87,900 excluding VAT, covering services provided within this timeframe.

This procurement offers business growth prospects particularly for small and medium enterprises (SMEs) specialising in software and information systems aimed at electoral management solutions, as evidenced by the success of Derbyshire-based Democracy Counts Limited in securing the award. The framework agreement approach is conducive to businesses prepared to leverage existing government frameworks, providing potential ease of entry for SMEs. By addressing local authorities’ needs for electoral registration and election management systems, businesses vested in digital governance solutions can effectively engage in future opportunities presented by such structured procurement processes.

## Notice

Direct Award made under Crown Commercial Service (CCS) G-Cloud 14 Digital Marketplace Framework Ref: RM1557.14. Lot 2: Cloud software. Electoral management system for local authorities, supporting Electoral Registration, Election Management, and Election Day & beyond activities. Initial contract term 36 months, with the option to extend for a further 12 months. Contract value is excluding VAT, the awarded value includes the 12 month option to extend, costs are subject to indexation.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/bc19c601-ba3a-4601-ada7-8118b2423cae |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Dec 2025 |
| Submission deadline | 5 Nov 2025 |
| Future notice date | Not specified |
| Award date | 12 Dec 2025 |
| Contract period | 1 Jan 2026 - 31 Dec 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £87,900 |
| Lots value | Not specified |
| Awards value | £87,900 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DERBYSHIRE DALES DISTRICT COUNCIL |
| Locality | MATLOCK |
| Post town | Derby |
| Postcode | DE4 3NN |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF13 South and West Derbyshire |
| Local authority | Derbyshire Dales |
| Electoral ward | Matlock West |
| Westminster constituency | Derbyshire Dales |
| Delivery location | TLF East Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DEMOCRACY COUNTS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 12 Dec 2025 at 15:33 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/bc19c601-ba3a-4601-ada7-8118b2423cae

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/bc19c601-ba3a-4601-ada7-8118b2423cae
  12th December 2025 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-ea3cb09f-02e6-4125-8a42-d610812c4939. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-ea3cb09f-02e6-4125-8a42-d610812c4939.json.