---
title: "Bulk Scanning and Off-Site Mailroom Services"
ocid: "ocds-b5fd17-eaaa6e93-8955-49c9-8e17-2e7725ca615d"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-eaaa6e93-8955-49c9-8e17-2e7725ca615d"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-eaaa6e93-8955-49c9-8e17-2e7725ca615d.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-eaaa6e93-8955-49c9-8e17-2e7725ca615d.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "MINISTRY OF JUSTICE"
published: "2025-05-01"
---

# Bulk Scanning and Off-Site Mailroom Services

Buyer: MINISTRY OF JUSTICE  
Current stage: Award  
OCID: ocds-b5fd17-eaaa6e93-8955-49c9-8e17-2e7725ca615d

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-eaaa6e93-8955-49c9-8e17-2e7725ca615d)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-eaaa6e93-8955-49c9-8e17-2e7725ca615d.json)

## Summary

The Ministry of Justice, located in London, has concluded the procurement process for the "Bulk Scanning and Off-Site Mailroom Services" contract, with the award being made to XBP Europe Limited. This procurement, classified under the CPV code for scanning services, was carried out through a selective method as a call-off from the London Procurement Partnership Digital Document Solutions Framework. The service will span various regions including British Overseas Territories, Channel Islands, Europe, Isle of Man, and the United Kingdom, amongst others. The contract was awarded on 31 March 2025, with a contract period from 1 April 2025 to 31 March 2027, and includes options to extend for an additional two years.

This contract presents considerable opportunities for large suppliers specialising in digital document processing and service support, offering an estimated value of £9,000,000. Businesses equipped to deliver high-quality, scalable scanning services that meet the needs of diverse and potentially vulnerable users will find this a fertile ground for growth. The requirement for such services ensures ongoing engagement with civil services, particularly suitable for enterprises adept at managing large-scale document handling and those aiming to expand within public sector frameworks.

## Notice

The Bulk Scan service ensures Citizens unable or unwilling to access HMCTS services via digital channels continue to be able to obtain access to justice. The supplier will provide an ongoing Bulk Scan service to support processes requiring service users to submit original documentation as part of ongoing cases and to support vulnerable users who cannot or will not access digital services. This service supports the scanning of original documentation and provides vulnerable users, who cannot access digital services, access to justice whilst reducing the administrative burden of manually handling data. Contract was called off through, and in accordance with the terms and conditions of the London Procurement Partnership Digital Document Solutions (DDS) Framework. Contract is awarded for 2 years with 2, 1 year extension options available.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/cd68929c-181f-4366-ac44-838b904e6abf |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 May 2025 |
| Submission deadline | 1 Mar 2025 |
| Future notice date | Not specified |
| Award date | 30 Mar 2025 |
| Contract period | 31 Mar 2025 - 31 Mar 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £9,000,000 |
| Lots value | Not specified |
| Awards value | £9,000,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | MINISTRY OF JUSTICE |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1H 9AJ |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | XBP EUROPE |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79999100 - Scanning services

## Release History

- 1 May 2025 at 12:01 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/cd68929c-181f-4366-ac44-838b904e6abf

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/cd68929c-181f-4366-ac44-838b904e6abf
  1st May 2025 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-eaaa6e93-8955-49c9-8e17-2e7725ca615d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-eaaa6e93-8955-49c9-8e17-2e7725ca615d.json.