--- title: "Library Reading List Software" ocid: "ocds-b5fd17-eae81838-8743-46c9-872a-039156bcebc0" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-eae81838-8743-46c9-872a-039156bcebc0" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-eae81838-8743-46c9-872a-039156bcebc0.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-eae81838-8743-46c9-872a-039156bcebc0.json" source: "Contracts Finder" current_stage: "Award" buyer: "UNIVERSITY OF SOUTHAMPTON" published: "2020-09-20" --- # Library Reading List Software Buyer: UNIVERSITY OF SOUTHAMPTON Current stage: Award OCID: ocds-b5fd17-eae81838-8743-46c9-872a-039156bcebc0 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-eae81838-8743-46c9-872a-039156bcebc0) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-eae81838-8743-46c9-872a-039156bcebc0.json) ## Summary The University of Southampton is seeking to procure a Library Reading List Software system aimed at enhancing the delivery of course materials to students' virtual learning environments. This procurement is classified under the services category, specifically for library software, with a total contract value of £190,000 and a minimum value of £163,000. The open tender process is currently in the award phase, having published details on 20 September 2020. The contract period is set to begin on 26 May 2020 and will last until 25 May 2024. The procurement process uses the In-Tend electronic tendering tool for managing communications and submissions, and interested suppliers must register on this platform to participate. The tender period closed on 19 March 2020. This tender represents a significant opportunity for businesses that specialise in library management software and educational technology solutions. Companies that can provide innovative and interoperable systems that effectively integrate with existing university platforms will be particularly well-suited to compete. With a focus on enhancing user engagement and delivering a high-quality digital experience to students, potential suppliers should have strong capabilities in software development, user acceptance testing, and ongoing technical support. As this procurement is designed to streamline processes within educational settings, it may also attract small to medium-sized enterprises (SMEs) capable of offering tailored solutions to meet the specific needs of academic institutions. ## Notice The Library at the University of Southampton intends to procure a reading list system to facilitate the personalised delivery of course materials, including books, digital readings, and other content, into the virtual learning environment of students. This will result in an enhanced student experience, improved engagement with academics supporting taught course development, simplified accessibility of library collections, and greater efficiency in procurement (in terms of staff time and acquisitions budgets). Our measures of success include: * Reading list system implementation * Interoperability between the reading list system and other University of Southampton and third-party systems * User acceptance testing and necessary systems configurations * Consistent availability of course reading lists, across multiple formats, to all taught courses and programmes * Personalised delivery to students into their digital environments, a high quality digital experience, and seamless interoperability across systems. *Value-for-money procurement workflows, supported by real-time insight into student demand and availability * Learning analytics used to establish the student engagement with reading lists and to evaluate the learning design of teaching supporting evidence based teaching research in relation to our Teaching Excellence Framework (TEF) submission. Current systems are: * Blackboard (Virtual Learning Environment) * Symphony, Sirsi Dynix (Library Management System) * Enterprise, Sirsi Dynix (Library Catalogue and Discovery) * Ellucian Banner * WorkTribe Curriculum Management System (CRUMS) * CLA Digital Content Store * Shibboleth (University user authentication) * ResourceLink Stakeholders include: * Students * Academics * Faculty and library administration staff at any campus locations * Academic Engagement Librarians * Acquisitions and Discovery Librarians Additional information: The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/universityofsouthampton)to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate). All documentation in relation to this tender can be downloaded from In-Tend. Potential tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to Tender responses will be conducted via In-Tend. Regular monitoring of the portal is the responsibility of the potential supplier/tenderer. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'. Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend. Further instructions for the submission of responses are below: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend. Publication of Award Details: In accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential tenderers are consenting to publication of this information unless otherwise agreed in advance with the University. Costs and Expenses: Potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential tenderers or any of their supply chain, partn ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/03b7017f-2f94-4562-84c0-a49fae4dc190 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Large | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 20 Sep 2020 | | Submission deadline | 19 Mar 2020 | | Future notice date | Not specified | | Award date | 8 Jul 2020 | | Contract period | 8 Jul 2020 - 8 Jul 2024 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £190,000 | | Lots value | Not specified | | Awards value | £163,000 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF SOUTHAMPTON | | Locality | SOUTHAMPTON | | Post town | Southampton | | Postcode | SO17 1BJ | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ32 Southampton | | Local authority | Southampton | | Electoral ward | Portswood | | Westminster constituency | Southampton Test | | Delivery location | TLJ South East (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | TALIS EDUCATION | ## CPV Codes ### Divisions - 48 - Software package and information systems - 92 - Recreational, cultural and sporting services ### Codes - 48160000 - Library software package - 92500000 - Library, archives, museums and other cultural services ## Release History - 20 Sep 2020 at 12:35 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/03b7017f-2f94-4562-84c0-a49fae4dc190 - 14 Feb 2020 at 12:47 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/0333017b-bca5-499c-b29e-6c4f247ae2eb ## Documents - https://www.contractsfinder.service.gov.uk/Notice/03b7017f-2f94-4562-84c0-a49fae4dc190 20th September 2020 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/0333017b-bca5-499c-b29e-6c4f247ae2eb 14th February 2020 - Opportunity notice on Contracts Finder ## Notice URLs - https://intendhost.co.uk/universityofsouthampton)to ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-eae81838-8743-46c9-872a-039156bcebc0. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-eae81838-8743-46c9-872a-039156bcebc0.json.