--- title: "UKRI Event Platform" ocid: "ocds-b5fd17-ecdc10cb-0282-44c6-95f7-42410ad059ec" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-ecdc10cb-0282-44c6-95f7-42410ad059ec" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-ecdc10cb-0282-44c6-95f7-42410ad059ec.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-ecdc10cb-0282-44c6-95f7-42410ad059ec.json" source: "Contracts Finder" current_stage: "Planning" buyer: "UK SHARED BUSINESS SERVICES LIMITED" published: "2021-02-26" --- # UKRI Event Platform Buyer: UK SHARED BUSINESS SERVICES LIMITED Current stage: Planning OCID: ocds-b5fd17-ecdc10cb-0282-44c6-95f7-42410ad059ec [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-ecdc10cb-0282-44c6-95f7-42410ad059ec) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-ecdc10cb-0282-44c6-95f7-42410ad059ec.json) ## Summary The UK Research and Innovation (UKRI) is currently in the planning stage of its procurement process for the "UKRI Event Platform," classified under the software package and information systems industry. This initiative aims to establish a cloud-based event platform capable of supporting both virtual and hybrid events, particularly in response to changing demands following the pandemic. The engagement end date for potential bidders to express their interest is set for 12 March 2021, with a supplier engagement day scheduled for 16 March 2021. The initial agreement is intended for one year, with an option to extend for an additional year. This tender presents significant opportunities for businesses, particularly those specialising in cloud-based event solutions that comply with GDPR and data protection regulations. Firms that develop software as a service (SaaS) platforms, as well as those that provide managed services for event planning and execution, would be well-suited to participate. The pre-market engagement webinar offers a chance for interested suppliers to gain insights into UKRI's requirements, enhancing their potential for success in this procurement process. ## Notice 1. Introduction and Background Due to the way that the pandemic has changed 'where, when and how' colleagues collaborate within UK Research and Innovation (UKRI), Conferences and Events is an area of increasing demand and one in which UKRI has no strategic Event Platform available which meets its needs in order to host successful 'virtual' events. As UKRI sponsors several high profile events, for example the European Science Open Forum amongst others, it is critical that these events are hosted on a GDPR / DPIA compliant platform that provides the functionality and professionalism that is expected. Therefore, enhancing UKRI's reputation whilst minimising any GDPR / DPIA related risks. It is also worth noting that any platform must be able to adapt and support future event demand as it is expected later in 2021 that UKRI will host hybrid events combining virtual and physical event attendance. 2. Objectives UKRI has the following key objectives for this procurement: * to establish a cost effective and efficient purchasing agreement for the supply and delivery of cloud based Events Platform software which is GDPR / DPIA compliant and provides UKRI with the desired functionality to deliver successful Virtual Events. * to establish a supply agreement for the Events Platform as Software as a Service and as a Managed Service whereby resource is available and provided should it be required to plan, build and support an Event. 3. Requirement Scope Draft specification can be accessed in the attachment section of this Early Engagement Notice. It is intended that the initial term of the Agreement will be one year with the option to extend for a further year. 4. Timeline (Indicative) The current forecast for the procurement of the Event platform is during Q1 of 2021/22 Financial Year, subject to necessary approvals. 5. Pre-market Engagement Supplier Day We would like to invite prospective bidders to attend a pre-market engagement webinar session on Tuesday 16th March 2021 (10am - 4pm), via Zoom meeting. Indicative Agenda (may be refined) a) Welcome & Introductions (UKRI) b) Purpose & project overview (UKRI) c) High-level requirements (UKRI) d) Evaluation & procurement process (UKSBS) e) Q&A (All) f) Next Steps (UKRI) If you could please register your interest in attending by emailing myself at DDaTprocurement@uksbs.co.uk by no later than 12:00PM on Friday 12th March 2021 detailing your organisation's name and representatives of who will be attending on the day. When emailing if you could please reference in the subject "DDaT21100 - Event Platform Supplier Day". Upon registration you will be sent through a zoom code for attending the day and the finalised agenda. Additional information: This Early Engagement Notice is being issued in order to undertake a market consultation exercise with regards to the requirements detailed in the description section and in the attached draft high-level specification. UKRI will be holding a supplier engagement day in order to assess the market's appetite, obtain input from the market in order to refine the specification of requirements and understand the available license and cost models as well as the market products and capabilities. PLEASE NOTE: Expressions of Interest received after the deadline (Section 3 - Description) will not be considered and access to the event will not be possible. UKRI may consider information and responses received as part of the preliminary market consultation to help inform the UKRI specification and further decision making in relation to the planning and conduct of the proposed procurement. For the avoidance of doubt, this notice is not a Call for Competition. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/8095fb17-9101-4c07-9676-3458575a8e29 | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 26 Feb 2021 | | Submission deadline | Not specified | | Future notice date | 12 Mar 2021 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UK SHARED BUSINESS SERVICES LIMITED | | Locality | SWINDON | | Post town | Swindon | | Postcode | SN2 1FF | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK7 Gloucestershire and Wiltshire | | ITL 3 | TLK71 Swindon | | Local authority | Swindon | | Electoral ward | Rodbourne Cheney | | Westminster constituency | Swindon North | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems ## Release History - 26 Feb 2021 at 14:20 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/8095fb17-9101-4c07-9676-3458575a8e29 - 26 Feb 2021 at 10:19 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/8095fb17-9101-4c07-9676-3458575a8e29 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/8095fb17-9101-4c07-9676-3458575a8e29 26th February 2021 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/8c233f6f-91f6-41b6-bc8b-a9cdda551f1d High-level Draft Specification ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-ecdc10cb-0282-44c6-95f7-42410ad059ec. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-ecdc10cb-0282-44c6-95f7-42410ad059ec.json.