---
title: "Integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System"
ocid: "ocds-b5fd17-ed244dda-7375-4bca-8019-7abb971bcbb3"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-ed244dda-7375-4bca-8019-7abb971bcbb3"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-ed244dda-7375-4bca-8019-7abb971bcbb3.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-ed244dda-7375-4bca-8019-7abb971bcbb3.json"
source: "Contracts Finder"
current_stage: "Tender"
buyer: "THE PIRBRIGHT INSTITUTE"
published: "2023-07-20"
---

# Integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System

Buyer: THE PIRBRIGHT INSTITUTE  
Current stage: Tender  
OCID: ocds-b5fd17-ed244dda-7375-4bca-8019-7abb971bcbb3

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-ed244dda-7375-4bca-8019-7abb971bcbb3)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-ed244dda-7375-4bca-8019-7abb971bcbb3.json)

## Summary

The Pirbright Institute has issued a tender for an Integrated Grants Management, Financial Management, Human Resource Management, Inventory, and Procurement Management System. The Institute aims to implement the system by 1st April 2025, covering various functional areas such as grants management, financial management, human resource management, inventory, and procurement. The tender is currently in the open procurement stage, with a tender period ending on 28th August 2023.

This procurement opportunity presents businesses with the chance to participate in supplying a comprehensive system to The Pirbright Institute. Companies specializing in financial analysis, accounting software, human resources software, and procurement software would be well-suited to compete for this tender. The Institute seeks reliable suppliers for an integrated system that meets their requirements and offers ongoing support and maintenance throughout the contract period until 2030.

## Notice

The Institute requires an integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System or integrated ERP System. The requirements are to be met by a reliable, single sign-on (active directory), on-site, integrated system and will include migration, transition, training, implementation and ongoing support and maintenance. The Institute will seek a live system commencement date of 1st April 2025 for fully tested systems and processes. The key areas for implementation of a new system include: * Grants management capabilities including grant concept, grant proposal / application; grant submission; grant funding; grant management and grant close. The solution must be able to allocate a scientists salary cost across multiple projects and flow into / update in, the relevant project budgets. * Financial management capabilities including full economic costing (overhead absorption); accounts payable; accounts receivable; fixed assets; general ledger; project ledger; sales ledger, purchase ledger, expenses planning; budgeting; forecasting; and cash management. * Human resource management capabilities including recruitment; working terms and conditions; attendance and absence; information and records; transfers; employee relations; legal cases; occupational health; immigration visa's; housing; learning and development; job evaluation and grading; performance management, reward, and recognition; exit process; time and attendance; and employee self-service. * Inventory capabilities. * Procurement management capabilities including raising requisitions; processing purchase orders; punch-out to supplier websites; receipting goods and services; managing supplier returns; dangerous goods; identifying orders >PS10k (quotes); identifying orders; stores; inventory; and specialised shipping. * Self-service capabilities including the ability for end users to access items to action; personal data; team calendar; pay details; HR details; expenses; procurement; training; and professional details. * Chart of Accounts structure or alternate concept. * Labour distribution capabilities including the ability to allocate end users (specifically scientist) across multiple projects. * Workflow capabilities in Finance, HR, Payroll, Procurement, Grants, Self-service, COA, Reporting, Approvals and Project Module. * Internal and external reporting capabilities across all areas of grants management; financial management; human resource management; payroll; procurement management, self-service, COA, reporting and project module. * Approvals management across all areas of grants management; financial management; human resource management; inventory; procurement management, self-service, COA, reporting and project module. All ITT Responses must be submitted to the Institute via email to pirbrighttenders@pirbright.ac.uk. See attached documentation.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/7d4db852-2cf2-44e0-8334-9f7e800f9c33 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 Jul 2023 |
| Submission deadline | 28 Aug 2023 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 2 Jan 2024 - 31 Dec 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £550,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE PIRBRIGHT INSTITUTE |
| Locality | WOKING |
| Post town | Guildford |
| Postcode | GU24 0NF |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ25 West Surrey |
| Local authority | Guildford |
| Electoral ward | Normandy & Pirbright |
| Westminster constituency | Surrey Heath |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48440000 - Financial analysis and accounting software package
- 48450000 - Time accounting or human resources software package
- 48490000 - Procurement software package

## Release History

- 20 Jul 2023 at 14:48 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/7d4db852-2cf2-44e0-8334-9f7e800f9c33
- 19 Jul 2023 at 16:01 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/7d4db852-2cf2-44e0-8334-9f7e800f9c33
- 18 Jul 2023 at 15:00 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/7d4db852-2cf2-44e0-8334-9f7e800f9c33

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/7d4db852-2cf2-44e0-8334-9f7e800f9c33
  20th July 2023 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/22b77c8f-c27c-4e2b-b71a-d52278c470dc
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/a4abc790-1890-4826-a505-0524ad4578cb
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/f4e2a924-08aa-4b0f-8b2a-30e5b098c374
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/f16514fa-6f88-4c7d-a80e-fab570813fa4
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/57024ce4-776c-4666-ab30-7eff5dfca8be
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/d7808b37-fcbf-493d-8081-1034c0fa95f1
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/392f7aef-dcb3-4308-ad39-389c4b3c6076
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/9514a2d6-8479-4c07-b555-d7857c3143d9

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-ed244dda-7375-4bca-8019-7abb971bcbb3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-ed244dda-7375-4bca-8019-7abb971bcbb3.json.