---
title: "DBC (SF) Off Site Archiving - AWARD"
ocid: "ocds-b5fd17-ed3416ba-956f-43c5-961b-3e758842ec35"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-ed3416ba-956f-43c5-961b-3e758842ec35"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-ed3416ba-956f-43c5-961b-3e758842ec35.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-ed3416ba-956f-43c5-961b-3e758842ec35.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "SUPPLY HERTFORDSHIRE"
published: "2020-03-16"
---

# DBC (SF) Off Site Archiving - AWARD

Buyer: SUPPLY HERTFORDSHIRE  
Current stage: Award  
OCID: ocds-b5fd17-ed3416ba-956f-43c5-961b-3e758842ec35

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## Summary

The procurement process, initiated by Supply Hertfordshire, pertains to the contract titled "DBC (SF) Off Site Archiving," falling within the archiving services industry category. The award has been made to DataSpace (UK) LTD, with a contract period commencing on 1 April 2020 and running until 31 March 2023, with a potential two-year extension. The award notification was published on 16 March 2020, following a tender submission deadline of 23 December 2019. This procurement used an open procedure method, indicating transparency and accessibility for suppliers interested in archiving and record management services.

This tender presents significant growth opportunities, particularly for businesses specialising in archiving and record management services, including storage, retrieval, and secure destruction of documents. Companies capable of providing robust administrative and online systems for record tracking and offering high-quality customer service will be well-positioned to compete. The requirement for compliance with BSI 1008 standards for document scanning also highlights the need for firms with demonstrated capabilities in secure document handling and management.

## Notice

The Council requires a contractor to provide a service for the storage, disposal and retrieval of its paper records. Key components of contract: o The transfer of our existing storage boxes to the new contractor (If applicable) o Arranging Collection of new storage boxes to go into storage o The Council must be able to use a contractor on-line portal to request records, submit instructions, monitor inventory, and track progress of retrieval, submit and monitor disposal requests. Administrative access and user access is required. o Delivery / retrieval service for records when required (both next day, and in case of emergency; same day) and the ability to have records scanned back securely to BSI 1008 standards. o Secure, safe and compliant storage of the records. o Secure and evidenced certified destruction of records when required (at your premises) o Effective Contract Management, Account Management and performance monitoring o Auditing and advice on optimum storage performance would be useful o A simple, accurate and efficient invoice process, preferably one invoice per month Contract Period The Contract period will be for an initial period of 5 years with the option to extend the contract by a further 2 years. The commencement date for the contract will be 1 April 2020 All the Tender Documents and correspondence must be submitted via the Councils e-tendering portal.at http://www.supplyhertfordshire.uk Please submit your completed tender document via the Council's e-tendering portal no later than 12 noon 23 December 2019. Any tender submitted either manually or by email will not be accepted.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/bff73973-f0f0-49fc-a1b0-7abfe661e2db |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 16 Mar 2020 |
| Submission deadline | 23 Dec 2019 |
| Future notice date | Not specified |
| Award date | 12 Mar 2020 |
| Contract period | 31 Mar 2020 - 31 Mar 2023 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £70,000 |
| Lots value | Not specified |
| Awards value | £77,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SUPPLY HERTFORDSHIRE |
| Locality | HERTFORDSHIRE |
| Post town | Hemel Hempstead |
| Postcode | HP1 1HH |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH2 Bedfordshire and Hertfordshire |
| ITL 3 | TLH27 South West Hertfordshire |
| Local authority | Dacorum |
| Electoral ward | Hemel Hempstead Town |
| Westminster constituency | Hemel Hempstead |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DATASPACE (UK |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 92 - Recreational, cultural and sporting services

### Codes

- 79995100 - Archiving services
- 92512000 - Archive services
- 92512100 - Archive destruction services

## Release History

- 16 Mar 2020 at 15:47 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/bff73973-f0f0-49fc-a1b0-7abfe661e2db

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/bff73973-f0f0-49fc-a1b0-7abfe661e2db
  16th March 2020 - Awarded contract notice on Contracts Finder

## Notice URLs

- http://www.dacorum.gov.uk
- http://www.supplyhertfordshire.uk

## Provenance

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