--- title: "Prior information notice -RFI -Workforce Management Solution" ocid: "ocds-b5fd17-ed38e81c-d83b-4b9a-adb9-072c6e3d28da" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-ed38e81c-d83b-4b9a-adb9-072c6e3d28da" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-ed38e81c-d83b-4b9a-adb9-072c6e3d28da.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-ed38e81c-d83b-4b9a-adb9-072c6e3d28da.json" source: "Contracts Finder" current_stage: "Planning" buyer: "NHSBSA" published: "2025-02-14" --- # Prior information notice -RFI -Workforce Management Solution Buyer: NHSBSA Current stage: Planning OCID: ocds-b5fd17-ed38e81c-d83b-4b9a-adb9-072c6e3d28da [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-ed38e81c-d83b-4b9a-adb9-072c6e3d28da) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-ed38e81c-d83b-4b9a-adb9-072c6e3d28da.json) ## Summary The National Health Service Business Services Authority (NHSBSA) is seeking a Workforce Management Solution, as detailed in their Prior Information Notice (PIN) - Request for Information (RFI). This procurement falls under the IT services industry category, specifically targeting consulting, software development, Internet, and support, as well as time accounting and human resources software development services. Located in Newcastle, United Kingdom, the procurement is currently in the planning stage, with early market engagement activities concluding on 13 February 2025. This tender presents growth opportunities for businesses offering managed solutions capable of integrating front and back-office functions, managing workforce schedules, and producing MI reports. Ideal candidates would provide scalable, compliant solutions that include continuous upgrades and possibly AI features, aligning with NHSBSA’s accessibility, data protection, and sustainability standards. Businesses adept in these areas, especially those with strong IT service backgrounds, are well-suited to compete for this £400,000 contract. ## Notice C338643 RFI - The NHSBSA are looking for a solution with similar functionality to our current system, mentioned above, and at least the same level as the current service and ideally to provide enhanced capabilities. RFI - The NHSBSA are looking for a solution with similar functionality to our current system, mentioned above, and at least the same level as the current service and ideally to provide enhanced capabilities .* Managed solution that links front and back-office functions * Manage colleagues time, schedules, shifts and workloads * Produce MI reporting on performance tracking and management * Enable colleagues to use self-serve function for attendance management, annual leave, schedule management and reporting * Flexibility to be a scalable solution with ability to further develop and integrate with other systems * Planned continuous system upgrades throughout contract length * Compliance with government accessibility standards * Compliance with data protection standards * Alignment with NHSBSA sustainability standards and policies * Supplier to carry out, and work with NHSBSA, all work associated with standing up the service and testing * Will consider AI within solution for automation and intervention as long as it doesn't replace human contact Additional information: About NHSBSA: The NHSBSA is a national organisation providing a broad range of business services that support the wider NHS. Further information on our extensive service portfolio can be found at: https://www.nhsbsa.nhs.uk/about-us. Further information related to the early market engagement activities and how to participate can be found in the Additional Information section of the Find a Tender Service Notice, which can be found here: https://www.find-tender.service.gov.uk/Notice/005076-2025 ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/41f3b3cf-731d-4d55-904a-fba9609ef295 | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 14 Feb 2025 | | Submission deadline | Not specified | | Future notice date | 13 Feb 2025 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £400,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NHSBSA | | Locality | NEWCASTLE | | Post town | Newcastle upon Tyne | | Postcode | NE15 8NY | | Country | England | | ITL 1 | TLC North East (England) | | ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear | | ITL 3 | TLC43 Tyneside | | Local authority | Newcastle upon Tyne | | Electoral ward | Lemington | | Westminster constituency | Newcastle upon Tyne Central and West | | Delivery location | Not specified | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72000000 - IT services: consulting, software development, Internet and support - 72212450 - Time accounting or human resources software development services - 72322000 - Data management services ## Release History - 14 Feb 2025 at 10:22 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/41f3b3cf-731d-4d55-904a-fba9609ef295 - 13 Feb 2025 at 08:59 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/c2b39317-c52d-4a02-98f6-141be2863bee ## Documents - https://www.contractsfinder.service.gov.uk/Notice/41f3b3cf-731d-4d55-904a-fba9609ef295 14th February 2025 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/c2b39317-c52d-4a02-98f6-141be2863bee 13th February 2025 - Early engagement notice on Contracts Finder ## Notice URLs - https://www.find-tender.service.gov.uk/Notice/005076-2025 - https://www.nhsbsa.nhs.uk/about-us ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-ed38e81c-d83b-4b9a-adb9-072c6e3d28da. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-ed38e81c-d83b-4b9a-adb9-072c6e3d28da.json.