--- title: "Design of annual reports: The National Lottery Heritage Fund and National Heritage Memorial Fund" ocid: "ocds-b5fd17-edd49615-7b4a-4d4c-961b-ed7ce8b62133" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-edd49615-7b4a-4d4c-961b-ed7ce8b62133" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-edd49615-7b4a-4d4c-961b-ed7ce8b62133.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-edd49615-7b4a-4d4c-961b-ed7ce8b62133.json" source: "Contracts Finder" current_stage: "Tender" buyer: "NATIONAL HERITAGE MEMORIAL FUND" published: "2022-03-28" --- # Design of annual reports: The National Lottery Heritage Fund and National Heritage Memorial Fund Buyer: NATIONAL HERITAGE MEMORIAL FUND Current stage: Tender OCID: ocds-b5fd17-edd49615-7b4a-4d4c-961b-ed7ce8b62133 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-edd49615-7b4a-4d4c-961b-ed7ce8b62133) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-edd49615-7b4a-4d4c-961b-ed7ce8b62133.json) ## Summary The National Heritage Memorial Fund is seeking proposals for the design of annual reports for both the National Lottery Heritage Fund and the National Heritage Memorial Fund. This open procurement process, characterised by its accelerated timeline due to the current contract's impending expiry at the end of March 2022, has a tender submission deadline extended to 1st April 2022 at noon. The project is valued at £78,000 and falls within the services industry, specifically focused on design, with the contract period commencing on 1st April 2022 and concluding on 30th September 2024. This tender presents significant opportunities for design firms, particularly small and medium-sized enterprises (SMEs), looking to expand their portfolio in public sector work. Competitors should have expertise in delivering accessible design services, including producing print and web-ready formats that meet WCAG 2.1 standards. With a strong emphasis on flexibility to accommodate frequent revisions and a requirement for both English and Welsh outputs, businesses capable of quick turnaround and high-quality design will be particularly well-suited to utilise this opportunity for growth. ## Notice Annual reports We provide annual reports for each of these organisations, in English and Welsh languages. These annual reports are laid before the House of Commons, Scottish Parliament, Welsh Parliament and Northern Ireland Assembly. They are also published on gov.uk, our own websites and shared with stakeholders. The Commission Overview of work for NHMF annual report 1. Provide three design concepts for initial design of NHMF annual report - with consideration given to allow for typeset Welsh text and how the design can be adapted and evolved in years 2 and 3. Visit the NHMF website for links to recent NHMF annual reports (with the exception of 2019/2020, which did not include preceding case studies). 2. Develop chosen design concept and typeset with copy 3. Use English copy supplied in Word documents, design and typeset the annual report. 4. Incorporate several rounds of author's amends often with a fast turnaround. For information, edits to the content of the reports in later rounds is out of our control and all amends are required to be made. There could be as many as 7 or 8 sets of author's amends - the later rounds of amendments are significantly lighter than earlier ones. Flexibility to turnaround text edits (including numbers within tables) within a short period of time is key to this project. We can provide a publication schedule with rough dates of when amends will come but these dates are flexible. 5. Images will be supplied for the front end of the report but additional retouching/cut-outs may be necessary 6. Proof read for design-related issues, including page references. 7. Provide a print-ready PDF and liaise with printers, including checking printer's proofs. 8. Provide a web-ready PDF - fully accessible to WCAG 2.1 standards. This is also a key stage to the process. Please note that if you are unable to provide this service in-house, you will need to outsource to an accessibility provider. 9. Use Welsh text, provided in Word document, to typeset Welsh version - overlaying onto English copy, using same layout and table options. Flag page references and any other design-related copy for NHMF in-house translators to check. 10. Provide a print-ready PDF of Welsh copy and liaise with printers, including checking printer's proofs. 11. Provide a web-ready PDF of Welsh copy - fully accessible to WCAG 2.1 standards. 12. Evolve and develop the year 1 design into years 2 and 3 and repeat items 3-11 in years 2 and 3. Your tender proposals must be sent electronically via e-mail before the tender return deadline of 29.3.22 at noon to the following contact: Susannah Evans National Heritage Memorial Fund Mezzanine North International House 1 St Katharine's Way London E1W 1UN Email: Susannah.evans@heritagefund.org.uk Telephone: 020 8132 7260 www.heritagefund.org.uk Additional information: PLEASE NOTE THE RETURN DATE HAS BEEN EXTENDED UNTIL THE 1ST APRIL 2022 (NOON) TO ALLOW ANY REWORK AND OR RESUBMISSIONS AS A RESULT OF THE ADDITIONAL CLARIFICATION Q AND A DOCUMENT UPLOADED ON THE 28.3.22. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/a390da37-72ed-4255-8efd-4468e66b5905 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 28 Mar 2022 | | Submission deadline | 1 Apr 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 9 Apr 2022 - 30 Sep 2024 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £78,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NATIONAL HERITAGE MEMORIAL FUND | | Locality | LONDON | | Post town | East London | | Postcode | E1W 1UN | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI4 Inner London - East | | ITL 3 | TLI42 Tower Hamlets | | Local authority | Tower Hamlets | | Electoral ward | St Katharine's & Wapping | | Westminster constituency | Poplar and Limehouse | | Delivery location | Not specified | ## CPV Codes ### Divisions - 22 - Printed matter and related products ### Codes - 22314000 - Designs ## Release History - 28 Mar 2022 at 09:56 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/a390da37-72ed-4255-8efd-4468e66b5905 - 21 Mar 2022 at 16:29 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/a390da37-72ed-4255-8efd-4468e66b5905 - 21 Mar 2022 at 15:09 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/a390da37-72ed-4255-8efd-4468e66b5905 - 14 Mar 2022 at 13:26 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/a390da37-72ed-4255-8efd-4468e66b5905 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/a390da37-72ed-4255-8efd-4468e66b5905 28th March 2022 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/d243a4fa-deae-4472-8ed1-2df0c027bc03 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/9377c29d-e96f-448a-a98b-42884806ebdc - https://www.contractsfinder.service.gov.uk/Notice/Attachment/56506eba-8b2a-4fdd-8747-20a25a669410 - https://www.contractsfinder.service.gov.uk/Notice/Attachment/47d7c678-90aa-428d-b1a1-0e957551ab9a - https://www.contractsfinder.service.gov.uk/Notice/Attachment/720bbc98-5811-4107-8b63-826764ea3fcd - https://www.contractsfinder.service.gov.uk/Notice/Attachment/ce9ba1a5-b6fc-44be-8d15-df119238a1f9 THIS IS AN UPDATED DOCUMENT WITH ADDITIONAL QUESTIONS AND ANSWERS NOT INCLUDED IN THE ORIGINAL UPLOAD. ALSO, PLEASE NOTE THE RETURN DATE HAS BEEN EXTENDED UNTIL THE 1ST APRIL 2022 (NOON) TO ALLOW ANY REWORK AND OR RESUBMISSIONS AS A RESULT OF THE ADDITIONAL CLARIFICATION Q AND A DOCUMENT UPLOADED ON THE 28.3.22. ## Notice URLs - https://www.heritagefund.org.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-edd49615-7b4a-4d4c-961b-ed7ce8b62133. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-edd49615-7b4a-4d4c-961b-ed7ce8b62133.json.