--- title: "2021 All Colleague virtual Conference Service" ocid: "ocds-b5fd17-edd936ac-243a-47e0-9a27-c7e44253f3be" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-edd936ac-243a-47e0-9a27-c7e44253f3be" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-edd936ac-243a-47e0-9a27-c7e44253f3be.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-edd936ac-243a-47e0-9a27-c7e44253f3be.json" source: "Contracts Finder" current_stage: "Planning" buyer: "CARE QUALITY COMMISSION" published: "2021-06-15" --- # 2021 All Colleague virtual Conference Service Buyer: CARE QUALITY COMMISSION Current stage: Planning OCID: ocds-b5fd17-edd936ac-243a-47e0-9a27-c7e44253f3be [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-edd936ac-243a-47e0-9a27-c7e44253f3be) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-edd936ac-243a-47e0-9a27-c7e44253f3be.json) ## Summary The Care Quality Commission is seeking suppliers for the "2021 All Colleague Virtual Conference Service," aimed at hosting a major virtual event for approximately 3,500 colleagues. The procurement is currently in the planning stage, with a budget of £145,000 and a minimum value of £130,000. Interested parties must express their interest by 12:00 noon on 17th June 2021. The intended contract period runs from 1st August 2021 to 31st December 2021, and the procurement method is an open procedure, classified under event services in the CPV scheme. This tender presents an excellent opportunity for businesses specialising in event management, virtual conferencing technologies, and user experience design. Companies with experience in planning large online events and ensuring accessibility for a diverse audience will be particularly well-suited to compete for this contract. Vendors that can provide robust technical support and engaging user interfaces will likely find success in this endeavour, thereby enabling them to expand their portfolio within the public sector. ## Notice In 2020, CQC held its first All Colleague Virtual Conference. Approximately 3000 colleagues joined the Conference during the three days. In 2021, we wish to build on the success of last year and hold another All Colleague virtual Conference open to all colleagues. It will provide an opportunity to understand and engage in key Corporate messages about our future strategy and direction, share progress about our transformation programme and to participate in various broadcast and bite-sized learning sessions. The Conference will be virtual and will run over few days. We require a supplier who can: * Plan and manage the event to enable a great user experience on a reliable and trustworthy platform which is easy to use and visually attractive. * Provide communication and engagement support to ensure users understand what they need to do, and it is clear and intuitive eg. how to register, book sessions, train facilitators to host and support sessions * Provide a user-friendly sign-up to the event for all colleagues (approx. 3500) which provides the CQC design team with appropriate and timely data on attendees, their accessibility needs, their location, job role and directorate. * Provide advice based on previous experience of running a virtual event of this size. * Build the look and feel of the event to a professional high standard. * Manage conference materials through the platform e.g. Session videos and slides which are capable of being easily accessed and downloaded for CQC colleagues * To explore mechanisms for engaging with participants throughout the event to check their understanding of workshop content and to gauge their level of engagement with the conference as a whole, e.g. Polls, mentimeter * Tech support across the whole Conference activity, in addition to the 3 day conference, eg. timely response to participant queries * Desirable for selected sessions by participants to be auto-populated with their outlook calendars Accessibility is hugely important in both the procurement and the delivery of the conference content. It is our desire to ensure every single person in CQC cannot only access but have maximum enjoyment and exposure to the content from each and every session, no-one should therefore feel disadvantaged in their experience. The conference medium will need to meet our accessibility standards eg. sub-titles, use of screen readers. It will also need to be compatible to ensure the following systems can be used to access the conference: * Dragon * Olympic Dictaphone Software (ODMS) * Jaws * Zoomtext * MindJet MindManager * Headspace.guru * TextHelp * Ideamapper Pro * Supernova * Grammarly * MicroBreak Mind and Body * ClaroRead Pro * MindView Additional information: If you are interested in this opportunity, please express your interest by submitting an email to anuja.jadhav@cqc.org.uk Deadline for expression of interest is Thursday 17th June 12:00 (noon). All interested parties will then be provided with the Tender documentation by 18th June 2021. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/03a7e033-2307-43ec-bf2f-6a59313fb797 | | Notice type | Planned Procurement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 15 Jun 2021 | | Submission deadline | Not specified | | Future notice date | 18 Jun 2021 | | Award date | Not specified | | Contract period | 31 Jul 2021 - 31 Dec 2021 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £145,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CARE QUALITY COMMISSION | | Locality | NEWCASTLE-UPON-TYNE | | Post town | Newcastle upon Tyne | | Postcode | NE1 4PA | | Country | England | | ITL 1 | TLC North East (England) | | ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear | | ITL 3 | TLC43 Tyneside | | Local authority | Newcastle upon Tyne | | Electoral ward | Monument | | Westminster constituency | Newcastle upon Tyne Central and West | | Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79952000 - Event services ## Release History - 15 Jun 2021 at 07:52 - Planning - Planned Procurement Notice - https://www.contractsfinder.service.gov.uk/Notice/03a7e033-2307-43ec-bf2f-6a59313fb797 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/03a7e033-2307-43ec-bf2f-6a59313fb797 15th June 2021 - Future opportunity notice on Contracts Finder ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-edd936ac-243a-47e0-9a27-c7e44253f3be. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-edd936ac-243a-47e0-9a27-c7e44253f3be.json.