--- title: "Cambridge City Council - Property Management System" ocid: "ocds-b5fd17-ee2409da-f3f2-4209-84ee-c431f62b487c" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-ee2409da-f3f2-4209-84ee-c431f62b487c" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-ee2409da-f3f2-4209-84ee-c431f62b487c.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-ee2409da-f3f2-4209-84ee-c431f62b487c.json" source: "Contracts Finder" current_stage: "Award" buyer: "CAMBRIDGESHIRE DISTRICT COUNCILS" published: "2020-11-26" --- # Cambridge City Council - Property Management System Buyer: CAMBRIDGESHIRE DISTRICT COUNCILS Current stage: Award OCID: ocds-b5fd17-ee2409da-f3f2-4209-84ee-c431f62b487c [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-ee2409da-f3f2-4209-84ee-c431f62b487c) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-ee2409da-f3f2-4209-84ee-c431f62b487c.json) ## Summary The Cambridge City Council has recently completed a procurement process titled "Property Management System" aimed at enhancing its property management capabilities. This tender falls under the "Software programming and consultancy services" industry category, with a contract value of £350,000 and a minimum threshold of £100,000. The successful supplier, The Technology Forge, will provide a property database system that will be operational from January 4, 2021, to August 21, 2025. The tender was originally published on February 3, 2020, and closed on March 4, 2020, with procurement conducted through an open procedure. This tender presents significant opportunities for businesses specialising in software development and consultancy services, particularly those that can demonstrate expertise in property management solutions. Small and medium-sized enterprises (SMEs) would be well-positioned to compete in this market, especially those with a capability for modular software implementations that align with the council's incremental approach. Additionally, firms with experience in integration with financial and GIS software, as well as compliance reporting, may find this project particularly appealing. ## Notice The Council is seeking a property database system that is capable of supporting the fullest functionality across the range of property management activities. It needs to be capable of being implemented in an incremental, modular way to reflect the Council's priorities. The system is expected to hold a full record of the Council's ownership (both housing and non-housing assets) and be used for the management of the Council's operational and commercial property portfolio. The management of Council's housing stock (tenancies etc.) is not included within the scope of the system. The Council's aim for a property service which is effective at a strategic and technical level and that can ensure the Council's property portfolio is statutory compliant, fit for purpose, cost efficient and in the context of the commercial portfolio contributing to the Council's revenue budget by maximising income from its property holdings. It should support: - The full functional requirements covering the broad scope of property activities the Council undertakes. - Integration with other key specialist software the Council uses for Finance, Corporate GIS & capital accounting. - Comprehensive recording of data across all the statutory compliance requirements relating to properties. - The ability to 'publish' data to meet the Council's requirement under the Transparency Code. - Improved performance reporting, particularly for the commercial portfolio. - Effective coordination of all property activities through use of diary alerts to ensure timely and effective actions on property matters including estate management actions. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/154b8c59-7b2f-40da-b05f-5534b8818854 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 26 Nov 2020 | | Submission deadline | 4 Mar 2020 | | Future notice date | Not specified | | Award date | 25 Nov 2020 | | Contract period | 4 Jan 2021 - 21 Aug 2025 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £150,000 | | Lots value | Not specified | | Awards value | £350,000 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CAMBRIDGESHIRE DISTRICT COUNCILS | | Locality | CAMBRIDGE | | Post town | Cambridge | | Postcode | CB2 3QJ | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH4 Cambridgeshire and Peterborough | | ITL 3 | TLH42 Cambridgeshire CC | | Local authority | Cambridge | | Electoral ward | Market | | Westminster constituency | Cambridge | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | THE TECHNOLOGY FORGE | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72200000 - Software programming and consultancy services ## Release History - 26 Nov 2020 at 09:30 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/154b8c59-7b2f-40da-b05f-5534b8818854 - 27 Feb 2020 at 15:47 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/d44f41c1-1766-4406-aa2e-2bb29264a9d5 - 3 Feb 2020 at 18:52 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/d5c15bcd-1d87-449d-b327-57a458779978 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/154b8c59-7b2f-40da-b05f-5534b8818854 26th November 2020 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/d44f41c1-1766-4406-aa2e-2bb29264a9d5 27th February 2020 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/d5c15bcd-1d87-449d-b327-57a458779978 3rd February 2020 - Opportunity notice on Contracts Finder - https://procontract.due-north.com/Procurer/Advert/View?advertId=8afe2921-7246-ea11-80ff-005056b64545&fromAdvertEvent=True e-tendering portal ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-ee2409da-f3f2-4209-84ee-c431f62b487c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-ee2409da-f3f2-4209-84ee-c431f62b487c.json.