--- title: "DBC (SF) Pre-procurement market engagement for Off-site Archiving" ocid: "ocds-b5fd17-ee2bfc5e-eeab-433e-bb84-cc217b5005e4" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-ee2bfc5e-eeab-433e-bb84-cc217b5005e4" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-ee2bfc5e-eeab-433e-bb84-cc217b5005e4.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-ee2bfc5e-eeab-433e-bb84-cc217b5005e4.json" source: "Contracts Finder" current_stage: "Tender" buyer: "SUPPLY HERTFORDSHIRE" published: "2019-08-07" --- # DBC (SF) Pre-procurement market engagement for Off-site Archiving Buyer: SUPPLY HERTFORDSHIRE Current stage: Tender OCID: ocds-b5fd17-ee2bfc5e-eeab-433e-bb84-cc217b5005e4 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-ee2bfc5e-eeab-433e-bb84-cc217b5005e4) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-ee2bfc5e-eeab-433e-bb84-cc217b5005e4.json) ## Summary The procurement process, initiated by Supply Hertfordshire, involves a tender titled "DBC (SF) Pre-procurement market engagement for Off-site Archiving" focusing on archiving services. The process is currently in the Tender stage, with a submission deadline for completed Supplier Documents of 12 noon on 9 September 2019. The services sought include secure storage, retrieval, barcoding, certified destruction of records, and contract management. The contract is intended to commence on 2 March 2020 and will last for five years, with a potential extension of up to two years. The location for service delivery encompasses various regions, including the United Kingdom and overseas territories, and the contract value is estimated at £90,000. This tender presents significant opportunities for businesses specialising in archival services, particularly small and medium enterprises (SMEs) that can offer efficient storage and retrieval solutions. Companies with capabilities in secure record management, logistics for timely delivery, and certified destruction services will find this opportunity particularly relevant. Engaging in this pre-procurement market can provide insights into operational efficiencies that the Council is seeking, potentially allowing successful bidders to establish long-term relationships within the public sector. ## Notice Off-site Archive, Destruction & Retrieval Service. KEY COMPONENTS OF THE CONTRACT: o Secure and appropriate storage of the paper records o Delivery service for the return of records when required (both next day, same day delivery service) o Supply of barcodes and boxes in the case of new records to be stored (i.e. after an election) o A requirement of having off-site archive records exported in proprietary format / delivered electronically o Certified destruction of records on demand. o Contract Management and performance monitoring o Transfer of existing storage to the new contract o Five year contract with option to extend by up to two years The Council is due to re-tender this contract in the next few months, so we are looking at how the market can offer us efficiencies in the service. To participate in this pre-procurement market engagement, organisations must submit their completed Supplier Document, together with any supporting documents, through the In-Tend system by the return deadline of 12 noon on 9 September 2019. You will not be able to upload documents after this date/time, so please allow plenty of time to complete the upload. Any clarifications regarding this opportunity must be raised through the correspondence area in the In-Tend system. Additional information: To participate in this pre-procurement market engagement, organisations must submit their completed Supplier Document, together with any supporting documents, through the In-Tend system by the return deadline of 12 noon on 9 September 2019. If you are experiencing any problems with uploading documents, In-Tend offer a dedicated UK Support Desk which can be contacted via e-mail support@in-tend.com or by telephone +44 114 407 0065 for any website or technical questions Monday to Friday 8.30am to 5.30pm. Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/2ff931af-c0f7-45bb-9896-d9463024f2b2 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Other - | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 7 Aug 2019 | | Submission deadline | 9 Sep 2019 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 2 Mar 2020 - 1 Mar 2025 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £90,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SUPPLY HERTFORDSHIRE | | Locality | HERTFORDSHIRE | | Post town | Hemel Hempstead | | Postcode | HP1 1HH | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH2 Bedfordshire and Hertfordshire | | ITL 3 | TLH27 South West Hertfordshire | | Local authority | Dacorum | | Electoral ward | Hemel Hempstead Town | | Westminster constituency | Hemel Hempstead | | Delivery location | Not specified | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security - 92 - Recreational, cultural and sporting services ### Codes - 79995100 - Archiving services - 92512000 - Archive services - 92512100 - Archive destruction services ## Release History - 7 Aug 2019 at 09:48 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/2ff931af-c0f7-45bb-9896-d9463024f2b2 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/2ff931af-c0f7-45bb-9896-d9463024f2b2 7th August 2019 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/supplyhertfordshire/aspx/ Additional information on how to apply for this contract ## Notice URLs - http://www.dacorum.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-ee2bfc5e-eeab-433e-bb84-cc217b5005e4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-ee2bfc5e-eeab-433e-bb84-cc217b5005e4.json.