--- title: "Fleet Management System" ocid: "ocds-b5fd17-ee9e42a8-ff14-4808-aa40-9f4d6428ecf2" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-ee9e42a8-ff14-4808-aa40-9f4d6428ecf2" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-ee9e42a8-ff14-4808-aa40-9f4d6428ecf2.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-ee9e42a8-ff14-4808-aa40-9f4d6428ecf2.json" source: "Contracts Finder" current_stage: "Tender" buyer: "SCOTTISH WATER" published: "2025-10-15" --- # Fleet Management System Buyer: SCOTTISH WATER Current stage: Tender OCID: ocds-b5fd17-ee9e42a8-ff14-4808-aa40-9f4d6428ecf2 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-ee9e42a8-ff14-4808-aa40-9f4d6428ecf2) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-ee9e42a8-ff14-4808-aa40-9f4d6428ecf2.json) ## Summary Scottish Water has initiated a public procurement process for a "Fleet Management System," inviting bids for the provision of a cloud-based solution to meet several key requirements such as data migration, fleet asset inventory, and maintenance records. This open procedure is classified under "Fleet management, repair and maintenance services" and is valued at £200,000. The project is based in Scotland, with the tender process currently active and the deadline for submissions set for 13th November 2025. The contract is expected to commence on 2nd March 2026 and conclude on 1st March 2030. Businesses interested are encouraged to refer to the bidding documents for detailed service scopes and requirements. This tender represents a significant opportunity for businesses specialising in fleet management solutions, particularly those with expertise in developing and implementing cloud-based systems. The contract's open procedure and below-threshold status mean that it is accessible to small and medium-sized enterprises (SMEs) and organisations, including voluntary, community, and social enterprises (VCSE). Companies with capabilities in software development and those that can ensure DVSA Recognition status will find this tender particularly relevant, offering the potential for substantial growth and expanded service offerings through strategic engagement with a high-profile public entity like Scottish Water. ## Notice The new contract seeks to meet a number of requirements in its provision of a cloud-based fleet management system. These include: * Data Migration (if required) * Fleet asset inventory - LCV, HGVs, plant items and auxiliary equipment. * Driver details * Supplier management. * Operator Licencing information including details of operating centres. * Maintenance records. * Accident management. * Document management. * Hold scheduled maintenance requirements based on asset categories. * Report on scheduled maintenance compliance * Ability to produce a Forward Maintenance Planner, rolling 12 months. * Appointment scheduling. * Must be able to mark vehicles as off road and run reports to highlight vehicles that are off road. * Customised billing reports and closed off accounting periods. Allocation of purchase orders. * Report on asset file compliance. * Supplier must have earned recognition status. * Host fines and fixed penalty notice information Furthermore, the new contract will seek to meet the following functionality requirements: * Must be able to run custom reports for FMP / Vehicle Records, Transactions, Recharges, * Ability to develop/consume web service APIs with other software systems i.e. Telematics * Manual upload tools - (flexibility for users to import records through common templates etc. - without the requirements to involve suppliers, want as much automated as possible to reduce input where possible). * Upload tools to make multiple changes over a number of assets at the same time * Hosting SW org structure i.e. different departments and aggregates of departments i.e. business areas; directorates * Users structure - drivers and managers (linked to departments) where assets would be stored against * Access restrictions based on departments or aggregates of departments * Access restrictions based on asset types. * Ability to develop/consume web service APIs with other software systems i.e. telematics, DVSA & VVR, Smartsheet, DTM. Bidders must have DVSA Recognition status or be working toward this within timeline acceptable to SW. Please refer to Service Scope in the bidding documents, via the link, for full details. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/07c869aa-e547-47e0-88e6-deae909f47fa | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 15 Oct 2025 | | Submission deadline | 13 Nov 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 2 Mar 2026 - 1 Mar 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £200,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SCOTTISH WATER | | Locality | GLASGOW | | Post town | Glasgow | | Postcode | G33 6FB | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM3 West Central Scotland | | ITL 3 | TLM34 North Lanarkshire | | Local authority | North Lanarkshire | | Electoral ward | Stepps, Chryston and Muirhead | | Westminster constituency | Cumbernauld and Kirkintilloch | | Delivery location | TLM Scotland | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50111000 - Fleet management, repair and maintenance services ## Release History - 15 Oct 2025 at 07:07 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/07c869aa-e547-47e0-88e6-deae909f47fa - 14 Oct 2025 at 14:55 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/07c869aa-e547-47e0-88e6-deae909f47fa ## Documents - https://www.contractsfinder.service.gov.uk/Notice/07c869aa-e547-47e0-88e6-deae909f47fa 15th October 2025 - Opportunity notice on Contracts Finder - https://atamis-scottishwater.my.salesforce-sites.com/ProSpend__CS_PublicLandingPage?SearchType=Projects ## Notice URLs - https://www.scottishwater.co.uk/about-us/procurement-and-supply-chain/supplying-scottish-water ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-ee9e42a8-ff14-4808-aa40-9f4d6428ecf2. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-ee9e42a8-ff14-4808-aa40-9f4d6428ecf2.json.