--- title: "BBC Digital Documents Archive Request for Information" ocid: "ocds-b5fd17-efbf6364-ba72-4af2-8325-c1f4cdb954e6" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-efbf6364-ba72-4af2-8325-c1f4cdb954e6" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-efbf6364-ba72-4af2-8325-c1f4cdb954e6.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-efbf6364-ba72-4af2-8325-c1f4cdb954e6.json" source: "Contracts Finder" current_stage: "Planning" buyer: "THE BRITISH BROADCASTING CORPORATION (BBC)" published: "2023-10-27" --- # BBC Digital Documents Archive Request for Information Buyer: THE BRITISH BROADCASTING CORPORATION (BBC) Current stage: Planning OCID: ocds-b5fd17-efbf6364-ba72-4af2-8325-c1f4cdb954e6 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-efbf6364-ba72-4af2-8325-c1f4cdb954e6) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-efbf6364-ba72-4af2-8325-c1f4cdb954e6.json) ## Summary The British Broadcasting Corporation (BBC) is looking to procure a Software as a Service offering for a Digital Documents Archive capability. The procurement process is currently in the planning stage, with the engagement end date set for 17th November 2023. The industry category for this tender is Software package and information systems, specifically for Industry-specific software packages. This opportunity is open to businesses across various locations, including the United Kingdom and Europe. This tender for the BBC Digital Documents Archive presents a growth opportunity for businesses providing Software as a Service solutions. Small and medium enterprises (SMEs) and Voluntary, Community, and Social Enterprises (VCSEs) are well-suited to compete in this procurement process. Businesses interested in providing industry-specific software packages in the digital archiving sector should consider submitting their responses by 17th November 2023 to the BBC through the Jaggaer eTendering tool. ## Notice The BBC are looking to procure a Software as a Service offering, providing an industry standard compliant Digital Document Archive (DDA) capability for storing, accessing, and managing multiple document types, as well as email. The BBC already have agreed processes for managing physical documents permanently. By standardising our approach in this space, we can seek to deliver a more efficient and effective service and to ensure that digital documents which need to be retained permanently are accessible and managed in a consistent way in line with corporate retention schedules, as are the physical documents. The solution will allow departments across the BBC to deposit their key records and archival digital documents to be securely held and remain accessible within a strong governance and auditable framework. Additional information: Responses can be made by completing Part C (Form of Response) of this RFI, and submitting via the Jaggaer eTendering tool. Responses are invited for submission no later than 17th November 2023 at 14:00 (GMT). Submissions should be made online in Jaggaer. Any queries should be made via Jaggaer using the in system messaging tool. The deadline for queries is 10th November 2023 at 17:00 (GMT) to allow for any response to be factored in before the deadline for submission. Should we deem it appropriate and relevant to do so, we reserve the right to share both a query and our response with all those invited to respond to this RFI. Any query shared will be anonymised. Please register your interest in this project by taking the following steps: Register your company on the Jaggaer e-Tendering portal (this is only required once): a) Go to https://bbc.bravosolution.co.uk b) Click the link on the login page to register c) Accept the terms and conditions and click 'Continue' d) Enter your correct business and user details. e) Note the username you chose and click 'Save' when complete. f) You will shortly receive an email with your temporary password. Express an interest in the RFI: g) Login to the portal with the username/password. h) Click the 'PQQs Open to all Suppliers' link. (Any RFI will appear as a PQQ). i) Click on the relevant PQQ to access the RFI content. j) Click the 'Express Interest' button at the top of the page. This will move the PQQ into your 'My PQQs' page. (This is a secure area reserved for your projects only. k) You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ Details' box. Responding to the RFI: i) Click 'My Response' under PQQ Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining). m) You can now use the 'Messages' function to communicate with the buyer and seek any clarification. n) Note the deadline for completion, and then follow the onscreen instructions to complete the RFI. There may be a mixture of online and offline actions for you to perform (there is detailed online help available). o) You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance, please consult the online help, or contact the Jaggaer e-Tendering help desk. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/dd75ef3e-8ac6-4056-98d4-e5556770df35 | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 27 Oct 2023 | | Submission deadline | Not specified | | Future notice date | 17 Nov 2023 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE BRITISH BROADCASTING CORPORATION (BBC) | | Locality | LONDON | | Post town | West London | | Postcode | W1A 1AA | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | West End | | Westminster constituency | Cities of London and Westminster | | Delivery location | Not specified | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48000000 - Software package and information systems - 48100000 - Industry specific software package ## Release History - 27 Oct 2023 at 13:27 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/dd75ef3e-8ac6-4056-98d4-e5556770df35 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/dd75ef3e-8ac6-4056-98d4-e5556770df35 27th October 2023 - Early engagement notice on Contracts Finder - https://bbc.bravosolution.co.uk/ BBC eSourcing ## Notice URLs - https://bbc.bravosolution.co.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-efbf6364-ba72-4af2-8325-c1f4cdb954e6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-efbf6364-ba72-4af2-8325-c1f4cdb954e6.json.