--- title: "Tender for the Provisioning of a Central Management System for Luminaires" ocid: "ocds-b5fd17-efcf1b5a-adc8-11e6-9901-0019b9f3037b" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-efcf1b5a-adc8-11e6-9901-0019b9f3037b" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-efcf1b5a-adc8-11e6-9901-0019b9f3037b.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-efcf1b5a-adc8-11e6-9901-0019b9f3037b.json" source: "Contracts Finder" current_stage: "Tender" buyer: "SOUTHEND-ON-SEA BOROUGH COUNCIL" published: "2016-11-18" --- # Tender for the Provisioning of a Central Management System for Luminaires Buyer: SOUTHEND-ON-SEA BOROUGH COUNCIL Current stage: Tender OCID: ocds-b5fd17-efcf1b5a-adc8-11e6-9901-0019b9f3037b [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-efcf1b5a-adc8-11e6-9901-0019b9f3037b) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-efcf1b5a-adc8-11e6-9901-0019b9f3037b.json) ## Summary The Southend-on-Sea Borough Council is currently engaging in a tender process for the Provisioning of a Central Management System (CMS) for over 14,000 street luminaires, aimed at enhancing energy savings and reducing CO2 emissions. This open procurement is classified under the electrical machinery and lighting industry category, with a total contract value of £900,000. The tender period ended on 17 November 2015. The contract is set to commence on 6 January 2016 and run until 9 January 2023. The project is part of the Council's objective to attain 'Smart Cities' status by improving infrastructure efficiency through innovative technology investments. This tender presents considerable opportunities for businesses specialising in energy management, smart city technology, and lighting solutions. Organisations capable of contributing innovative CMS configurations that enhance energy efficiency are encouraged to participate. Businesses, particularly small and medium enterprises (SMEs), that focus on environmental sustainability and technological advancements in urban infrastructure are particularly well-suited to compete in this tender process, as the Council is keen on fostering competitive responses that deliver both energy savings and added functionalities within the Borough. ## Notice The aim of this tender exercise is to procure a Provider of a Central Management System (CMS) to ensure that the Council is able to maximise the potential energy savings in relation to street lighting in over 14 000 luminaires. This contract continues the good work started by the Council through the upgrading of Luminaires to LED and the replacement of street lighting columns thereby enabling the Council to realise further savings in relation to energy costs and a continuing reduction in CO2 emissions. The Council does not seek to be prescriptive about the configuration of the CMS, leaving this up to the expertise of the market. This in turn should result in a highly competitive process open to as many organisations as possible. However, the Tenderers will be required to detail how they will achieve the desired outputs of the Specification within their Tender Response as part of the Technical Questionnaire. In parallel to the growth of the population, the Council is looking to grow both the level of investment and use of technology in the Borough. This procurement is looked upon as significant in this area of development; not least of all because of the positive impact it could have towards the aspirations of the Southend-on-Sea to enjoy a 'Smart Cities' status. The Council is a member of the EU Smart Cities European Innovation Partnership. As such, the Council is keen to make traditional infrastructures and networks more efficient through better planning and coordinated approaches where possible; with a goal of linking and upgrading infrastructures, technologies and services within the borough (transport, buildings, energy and ICT) in a smart way that will improve the quality of life, competitiveness and sustainability of Southend. Although the Tender's primary focus is the implementation of a CMS to result in further energy savings, it is strongly believed that the equipment installed as part of the CMS will bring a significant level of added value, and possible revenue generation, to enable lighting columns to deliver some smart characteristics/features either by the Council or interested Third Parties. These may include but may not be limited to the added functionality to install and control Environmental and Traffic Sensors, CCTV and Digital Signage. At the very least, the Council believes that the potential functionality made possible by the equipment procured by the Council for its CMS maybe used to increase the efficiency and joint working between the Council's services areas, which traditionally have been provisioned in isolation. The Council would advise all Tenderers that the possible additional functionality delivered as part of the Contract in the future will not be permitted to have a negative impact on the provisioned CMS Capabilities of the Council. Tender Documents can be accessed via: https://procurement.southend.gov.uk/southend/portal.nsf/index.htm Additional information: OJEU http://ted.europa.eu/udl?uri=TED:NOTICE:379759-2015:TEXT:EN:HTML ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/4854959d-1e05-47be-87f9-eae221f72ebc | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 18 Nov 2016 | | Submission deadline | 17 Nov 2015 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 6 Jan 2016 - 9 Jan 2023 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £900,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SOUTHEND-ON-SEA BOROUGH COUNCIL | | Locality | SOUTHEND-ON-SEA | | Post town | Southend-on-Sea | | Postcode | SS2 6ER | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH3 Essex | | ITL 3 | TLH31 Southend-on-Sea | | Local authority | Southend-on-Sea | | Electoral ward | Victoria | | Westminster constituency | Southend East and Rochford | | Delivery location | Not specified | ## CPV Codes ### Divisions - 31 - Electrical machinery, apparatus, equipment and consumables; lighting - 34 - Transport equipment and auxiliary products to transportation ### Codes - 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting - 34990000 - Control, safety, signalling and light equipment ## Release History - 18 Nov 2016 at 20:17 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/4854959d-1e05-47be-87f9-eae221f72ebc ## Documents - https://www.contractsfinder.service.gov.uk/Notice/4854959d-1e05-47be-87f9-eae221f72ebc 28th October 2015 - Opportunity notice on Contracts Finder - https://procurement.southend.gov.uk/southend/portal.nsf/index.htm Southend-on-Sea Borough Council Electronic Tender Facility ## Notice URLs - http://ted.europa.eu/udl?uri=TED:NOTICE:379759-2015:TEXT:EN:HTML ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-efcf1b5a-adc8-11e6-9901-0019b9f3037b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-efcf1b5a-adc8-11e6-9901-0019b9f3037b.json.