--- title: "Soft Market Test for Solar PV Maintenance Services" ocid: "ocds-b5fd17-f0155a2a-5ab6-4691-8050-e12431f1aff6" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-f0155a2a-5ab6-4691-8050-e12431f1aff6" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-f0155a2a-5ab6-4691-8050-e12431f1aff6.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-f0155a2a-5ab6-4691-8050-e12431f1aff6.json" source: "Contracts Finder" current_stage: "Planning" buyer: "CORNWALL COUNCIL" published: "2023-08-28" --- # Soft Market Test for Solar PV Maintenance Services Buyer: CORNWALL COUNCIL Current stage: Planning OCID: ocds-b5fd17-f0155a2a-5ab6-4691-8050-e12431f1aff6 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-f0155a2a-5ab6-4691-8050-e12431f1aff6) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-f0155a2a-5ab6-4691-8050-e12431f1aff6.json) ## Summary The Cornwall Council is conducting a planning stage procurement process for Solar PV Maintenance Services. The tender title is "Soft Market Test for Solar PV Maintenance Services" within the Solar installation industry category. The engagement end date is set for 29th September 2023. This opportunity is suitable for small and medium enterprises (SMEs). The total contract value is £300,000, and the procurement method is a tender. This tender by Cornwall Council offers businesses the opportunity to provide maintenance services for solar PV systems across Cornwall, including rooftop arrays, ground mount arrays, and solar canopies. Businesses proficient in solar maintenance, inspection, repairs, and compliance works would be well-suited to compete for this tender. The successful contractor will be responsible for ensuring optimal energy generation from the arrays, compliance with legislation, and accurate monitoring of energy generation data. ## Notice This service is required to maintain circa. 80 solar PV installations currently managed by the Energy Team within Cornwall Council. These O&M services are fully outsourced and not undertaken in-house. The services sit alongside the energy management of the estate, including energy procurement and renewable PPAs. As part of Cornwall Council's Climate Emergency Action Plan there is also a target to install 2MW of new renewables per year and it is likely the maintenance requirements of the new schemes would be incorporated into this service as they come online. This market test is for maintenance services only. The scope of this service includes but is not limited to annual inspections and maintenance of the arrays both internally and externally; remedial maintenance and repairs as identified to be necessary; improvements and upgrades as identified as beneficial to the Council; ensuring the regulatory compliance of the installations with any present and future legislation; the provision of an online portal where the generation and export data (where applicable) can be viewed and downloaded and the management of Cornwall Council's FiT portfolio including submitting meter reads. The portfolio must be managed by a competent account manager with the relevant skills. The maintenance service covers 78 rooftop arrays, 3 ground mount arrays (including the 5MW Kernow Solar Farm) and 1 solar canopy distributed across Cornwall. Please see the attached spreadsheet for locations and array sizes. There are also several arrays at various stages of project development and Cornwall Council is committed to installing 2MW of new renewables per year. Therefore, the portfolio of solar PV held by Cornwall Council is constantly changing and the ability to add and remove arrays to the contract is essential. The future mix of solar PV systems will likely include more ground mounted solar PV systems of approximately 1MW in size. Our current supplier provides annual inspections and cleaning of the arrays, a dedicated account manager who project manages all inspections and remedials, access to all necessary online portals to provide oversight of generation and export data (where applicable) and management of the Council's FiT portfolio. The required outcomes are arrays generating their highest potential yield through good management; annual inspections; remedial and compliance works as necessary; clear and accurate recording of energy generation on a live database; and annual reports on array generation and yield. The below are the requirements of the service: * Proper operation of the PV systems * Provide and maintain a controls and monitoring system * Ensure Cornwall Council access to the information produced from the controls and monitoring system and ensure CC is capable of direct receipt of information from the system * Ensure Cornwall Council has access to all generation and export data (where applicable) * Comply with the procedures and requirements set out within ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/cb20ba02-dc4f-4b01-92eb-7301600a0ec0 | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 28 Aug 2023 | | Submission deadline | Not specified | | Future notice date | 29 Sep 2023 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £300,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CORNWALL COUNCIL | | Locality | TRURO | | Post town | Truro | | Postcode | TR1 3AY | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK3 Cornwall and Isles of Scilly | | ITL 3 | TLK30 Cornwall and Isles of Scilly | | Local authority | Cornwall | | Electoral ward | Truro Boscawen & Redannick | | Westminster constituency | Truro and Falmouth | | Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) | ## CPV Codes ### Divisions - 09 - Petroleum products, fuel, electricity and other sources of energy ### Codes - 09332000 - Solar installation ## Release History - 28 Aug 2023 at 20:46 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/cb20ba02-dc4f-4b01-92eb-7301600a0ec0 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/cb20ba02-dc4f-4b01-92eb-7301600a0ec0 28th August 2023 - Early engagement notice on Contracts Finder ## Notice URLs - http://www.cornwall.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-f0155a2a-5ab6-4691-8050-e12431f1aff6. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-f0155a2a-5ab6-4691-8050-e12431f1aff6.json.