--- title: "Travel Management and Employee Expenses Solution and Services" ocid: "ocds-b5fd17-f042ef9b-bf1f-4446-a082-1d4643c974c9" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-f042ef9b-bf1f-4446-a082-1d4643c974c9" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-f042ef9b-bf1f-4446-a082-1d4643c974c9.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-f042ef9b-bf1f-4446-a082-1d4643c974c9.json" source: "Contracts Finder" current_stage: "Tender" buyer: "UNIVERSITY OF PORTSMOUTH" published: "2018-09-28" --- # Travel Management and Employee Expenses Solution and Services Buyer: UNIVERSITY OF PORTSMOUTH Current stage: Tender OCID: ocds-b5fd17-f042ef9b-bf1f-4446-a082-1d4643c974c9 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-f042ef9b-bf1f-4446-a082-1d4643c974c9) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-f042ef9b-bf1f-4446-a082-1d4643c974c9.json) ## Summary The University of Portsmouth is currently facilitating a tender for a "Travel Management and Employee Expenses Solution and Services," with a total contract value of £17,500,000. This procurement falls under the travel management services industry category and is set in Portsmouth, England. The tender process is open, and interested parties must submit their bids by 30th October 2018. The anticipated contract period will commence on 1st January 2019 and continue until 1st December 2025. This procurement is conducted through an open procedure, allowing any qualified supplier to participate. This tender presents a significant opportunity for businesses specialising in integrated travel management solutions and employee expense digitisation. Companies with expertise in developing user-friendly, scalable software that complies with regulatory frameworks, particularly those familiar with HMRC requirements and user training, will be well-suited to compete. Suppliers are encouraged to demonstrate a proven track record in establishing effective working relationships within the travel management industry to meet the university's requirements effectively. ## Notice Travel Management and Employee expenses Solution and Services The University wishes to implement an integrated, user friendly expenses and travel management solution. We are interested in a seamless solution where suppliers (expenses, travel management) have an established and successful working relationship. The University of Portsmouth is looking to acquire a hosted solution to (i) Provide a full travel management solution and (ii) Digitise the employee expenses process; this specifically relates to the submittal and authorisation of expenses claims through authorisation structures It is essential that any solution is scalable to meet the institution's changing needs and that any solution is intuitive and requires minimal training for staff to adopt. The supplier will, however, be expected to provide a range of training and guidance materials. Ideally, any solution should provide a front end which has a consistent look and feel throughout (for both travel and expense claims), as well a comprehensive on screen help function to build familiarity quickly. It is also essential that any system helps to consistently enforce both regulatory (HMRC) and university policy. The system will cover areas such as: - Contract and Policy compliance - Travel & Expenses Policy compliance - Documentation and guidance, Internal travel and expenses processes, - Enhancement of travel services through the TMC services, communication and presence, - Travel and expenses system To Express an Interest in this project please register on the University of Portsmouth In-Tend webpage and express an interest in this project. Please find the weblink for our webpage below: https://in-tendhost.co.uk/port/ ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/12ad5e95-ebe9-49b1-a0f2-a3e4537babb7 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 28 Sep 2018 | | Submission deadline | 30 Oct 2018 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Jan 2019 - 1 Dec 2025 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £17,500,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF PORTSMOUTH | | Locality | PORTSMOUTH | | Post town | Portsmouth | | Postcode | PO1 2UP | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ31 Portsmouth | | Local authority | Portsmouth | | Electoral ward | St Thomas | | Westminster constituency | Portsmouth South | | Delivery location | Not specified | ## CPV Codes ### Divisions - 63 - Supporting and auxiliary transport services; travel agencies services ### Codes - 63516000 - Travel management services ## Release History - 28 Sep 2018 at 11:13 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/12ad5e95-ebe9-49b1-a0f2-a3e4537babb7 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/12ad5e95-ebe9-49b1-a0f2-a3e4537babb7 28th September 2018 - Opportunity notice on Contracts Finder ## Notice URLs - https://in-tendhost.co.uk/port - https://in-tendhost.co.uk/port/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-f042ef9b-bf1f-4446-a082-1d4643c974c9. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-f042ef9b-bf1f-4446-a082-1d4643c974c9.json.