--- title: "Provision of Projection Mapping Show for Guy Fawkes at Fellowship Square, Waltham Forest Council" ocid: "ocds-b5fd17-f0841d7e-b0b0-4fa3-bcd9-e165c492c697" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-f0841d7e-b0b0-4fa3-bcd9-e165c492c697" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-f0841d7e-b0b0-4fa3-bcd9-e165c492c697.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-f0841d7e-b0b0-4fa3-bcd9-e165c492c697.json" source: "Contracts Finder" current_stage: "Tender" buyer: "LONDON BOROUGH OF WALTHAM FOREST" published: "2023-07-28" --- # Provision of Projection Mapping Show for Guy Fawkes at Fellowship Square, Waltham Forest Council Buyer: LONDON BOROUGH OF WALTHAM FOREST Current stage: Tender OCID: ocds-b5fd17-f0841d7e-b0b0-4fa3-bcd9-e165c492c697 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-f0841d7e-b0b0-4fa3-bcd9-e165c492c697) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-f0841d7e-b0b0-4fa3-bcd9-e165c492c697.json) ## Summary The London Borough of Waltham Forest is seeking proposals for the "Provision of Projection Mapping Show for Guy Fawkes at Fellowship Square" contract. The contract falls under the industry category of Recreational, cultural and sporting services. The tender deadline is set for 11th August 2023, with a contract period starting from 22nd August 2023 to 6th November 2023. The total budget allocated for this commission is £80,000. This opportunity presents a chance for businesses specialising in event production, projection mapping, sound and light shows, and choreography. Companies experienced in creating memorable and striking visual displays suitable for community events would be well-suited to compete. The tender process follows an open procedure, providing a fair chance for interested parties to showcase their expertise in delivering creative and engaging public events. ## Notice In former years, prior to Covid, the council staged a popular traditional firework display behind the town hall. However, due to limited space and in response to the climate emergency, we are now looking to re-imagine Guy Fawkes night, with a spectacular show, but avoiding the use of loud fireworks. We are now looking to commission an organisation to create and deliver a striking and memorable Guy Fawkes Show (approx. 20-25 minutes) mapped and projected onto the Waltham Forest Town Hall, and incorporating the multi-function fountain in Fellowship Square. The show theme should be "A Year In Waltham Forest" celebrating our community, achievements, borough and people. This can be film, images, designs, and places around Waltham Forest. The show must culminate in a light show projection, think lasers, search lights and pyrotechnics (but not traditions fireworks) (from the roof). This commission includes production of The Guy Fawkes Show, and delivery two times per evening, over three nights, on Friday 3rd, Saturday 4th and Sunday 5th November (ie 6 shows in total). Our key objectives are: - Bring together our community to share and enjoy a Guy Fawkes night experience, that will be remembered for a long time. - To establish the refurbished Town Hall and Fellowship Square as a destination centre for culture and community in the Borough, with an offer bringing excitement and extravagance of Guy Fawkes (without the noise and pollution of fireworks) with minimal disruption to the neighbourhood and environment. - To create a hopeful, inclusive and safe experience which has a unifying message for residents. The maximum budget for this commission is PS80,000. This must cover: - Delivery of overarching design concept for the Waltham Forest Guy Fawkes Show Commission - Specific CGI projection mapping design for the site (it is expected this will require several site visits, consultation with building managers, council officers etc) - Sound, pyrotechnics, choreography of the fountain - Technical delivery for 2 shows each night for three nights - Security of any technical equipment between shows - Technical specification and safety spec for installation of all aspects of design and delivery of the Guy Fawkes Show, and related derig. (Please note Waltham Forest Council will be responsible for overall event management to include site control, crowd management, ticketing and related matters) - Management of installation and de-install. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/bb77e5bb-96e3-4663-a95e-4ab694780c44 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 28 Jul 2023 | | Submission deadline | 11 Aug 2023 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 21 Aug 2023 - 6 Nov 2023 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £80,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | LONDON BOROUGH OF WALTHAM FOREST | | Locality | WALTHAMSTOW | | Post town | East London | | Postcode | E17 4JF | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI5 Outer London - East and North East | | ITL 3 | TLI53 Redbridge and Waltham Forest | | Local authority | Waltham Forest | | Electoral ward | Chapel End | | Westminster constituency | Walthamstow | | Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) | ## CPV Codes ### Divisions - 92 - Recreational, cultural and sporting services ### Codes - 92000000 - Recreational, cultural and sporting services ## Release History - 28 Jul 2023 at 15:24 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/bb77e5bb-96e3-4663-a95e-4ab694780c44 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/bb77e5bb-96e3-4663-a95e-4ab694780c44 28th July 2023 - Opportunity notice on Contracts Finder ## Notice URLs - http://www.walthamforest.gov.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-f0841d7e-b0b0-4fa3-bcd9-e165c492c697. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-f0841d7e-b0b0-4fa3-bcd9-e165c492c697.json.