--- title: "Oxfordshire Fire & Rescue Service: Availability Management, Rostering & Payroll System" ocid: "ocds-b5fd17-f12f1904-77b0-4514-b3db-65dfb2da2ebc" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-f12f1904-77b0-4514-b3db-65dfb2da2ebc" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-f12f1904-77b0-4514-b3db-65dfb2da2ebc.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-f12f1904-77b0-4514-b3db-65dfb2da2ebc.json" source: "Contracts Finder" current_stage: "Tender" buyer: "OXFORDSHIRE COUNTY COUNCIL" published: "2022-05-16" --- # Oxfordshire Fire & Rescue Service: Availability Management, Rostering & Payroll System Buyer: OXFORDSHIRE COUNTY COUNCIL Current stage: Tender OCID: ocds-b5fd17-f12f1904-77b0-4514-b3db-65dfb2da2ebc [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-f12f1904-77b0-4514-b3db-65dfb2da2ebc) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-f12f1904-77b0-4514-b3db-65dfb2da2ebc.json) ## Summary Oxfordshire County Council is currently conducting a procurement process for the "Oxfordshire Fire & Rescue Service: Availability Management, Rostering & Payroll System" project, classified under software integration consultancy services and payroll management services. The procurement is at the tender stage, with the deadline for submissions set for 22nd June 2022. Interested suppliers should note that the contract period will commence on 1st November 2022 and last until 31st October 2025. The procurement method employed is an open procedure, with a total estimated contract value of £600,000. The services are sought to support fire and rescue operations across Oxfordshire, Berkshire, and Buckinghamshire, with delivery required in England. This tender presents a significant opportunity for businesses specialising in software integration and payroll management solutions, including small and medium-sized enterprises (SMEs) and voluntary community sector enterprises (VCSEs). Companies offering cloud-based or locally-hosted systems, alongside experience in public sector collaborations, will be well-positioned to compete. The project aims to enhance operational efficiency within the fire services, making it an attractive prospect for innovative providers looking to expand their footprint in the public sector landscape. ## Notice Oxfordshire County Council's Fire and Rescue Service is currently collaborating with Berkshire Fire Authority and Buckinghamshire and Milton Keynes Fire Authority to work towards operational alignment between the three services. In the longer term, we intend this to involve the alignment of operations related systems and software that are common requirements to the three services. Oxfordshire Fire and Rescue Service currently use a Gartan Technologies solution, comprised of three 'modules': * On Call Availability Management System. This system references user-defined crewing rules against available employees and their skills / competencies to flag Fire Service resources as available, available without BA and unavailable. The status of each resource is then shared to our control room (Thames Valley Fire Control) via an interface with their Command & Control system (Capita Vision 4). Staff contracted hours / rota obligations are entered into the system to ensure contractual obligations are met. Staff can enter booking codes to; provide additional cover, book annual leave, book sick etc. * On Call Payroll System This system is used by all on call, day crewing and other wholetime members of staff who undertake on call duties to claim positive hours payments. It is also used to calculate standby hours. On call staff are expected to attend a drill night once a week, this system records their attendance and has the ability to run reports on attendance and catch-up drills for performance management purposes. On a monthly basis, a payfile (XML) is exported, containing employee ID number, payment type codes and number of hours worked for each payment type code. This is then uploaded to our employee payroll system which calculates the financial value of hours worked. * Wholetime Rostering System This system references user-defined crewing rules for Officer rotas and Wholetime firefighters based on their local rota patterns. User accounts (including support staff and administrators): * On Call Availability Management System. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/ff351f13-ce24-45df-b5f7-45502acc3de2 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 16 May 2022 | | Submission deadline | 22 Jun 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Nov 2022 - 31 Oct 2025 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £600,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | OXFORDSHIRE COUNTY COUNCIL | | Locality | OXFORD | | Post town | Oxford | | Postcode | OX1 1ND | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire | | ITL 3 | TLJ14 Oxfordshire CC | | Local authority | Oxford | | Electoral ward | Osney & St Thomas | | Westminster constituency | Oxford West and Abingdon | | Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 72227000 - Software integration consultancy services - 79211110 - Payroll management services ## Release History - 16 May 2022 at 14:52 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/ff351f13-ce24-45df-b5f7-45502acc3de2 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/ff351f13-ce24-45df-b5f7-45502acc3de2 16th May 2022 - Opportunity notice on Contracts Finder ## Notice URLs - http://www.oxfordshire.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-f12f1904-77b0-4514-b3db-65dfb2da2ebc. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-f12f1904-77b0-4514-b3db-65dfb2da2ebc.json.