--- title: "EMAIL ARCHIVE FOR COVENTRY UNIVERSITY LEGAL SERVICES DEPARTMENT" ocid: "ocds-b5fd17-f1c10983-b748-4f78-8b2c-3e8c48081e03" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-f1c10983-b748-4f78-8b2c-3e8c48081e03" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-f1c10983-b748-4f78-8b2c-3e8c48081e03.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-f1c10983-b748-4f78-8b2c-3e8c48081e03.json" source: "Contracts Finder" current_stage: "Award" buyer: "COVENTRY UNIVERSITY" published: "2024-12-17" --- # EMAIL ARCHIVE FOR COVENTRY UNIVERSITY LEGAL SERVICES DEPARTMENT Buyer: COVENTRY UNIVERSITY Current stage: Award OCID: ocds-b5fd17-f1c10983-b748-4f78-8b2c-3e8c48081e03 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-f1c10983-b748-4f78-8b2c-3e8c48081e03) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-f1c10983-b748-4f78-8b2c-3e8c48081e03.json) ## Summary Coventry University has awarded a contract for the supply, installation, and support of a cloud-based email archiving solution for its Legal Services Department. This procurement, classified under IT services (CPV: 72000000), was completed using an open procedure (above threshold). The awarded contract, valued at £651,780, requires the vendor to securely archive email communications for a maximum period of 13 years, support both Office 365 and Google Workspace, and manage up to 70,000 users. The procurement process reached its completion stage with the award notice published on 17th December 2024, and the contract period running from 28th November 2024 to 28th November 2029. The project location is in the West Midlands, United Kingdom. This tender presents significant opportunities for businesses specialising in IT solutions and services, particularly those experienced in large-scale email archiving and cloud-based solutions. Companies that can deliver robust, scalable, and secure email archiving systems, including comprehensive support and maintenance services, are well-positioned to compete. Small and medium-sized enterprises (SMEs) with a proven track record in handling extensive email archives and offering advanced integration capabilities with platforms like Office 365 and Google Workspace will find this procurement especially suitable for business growth. ## Notice Coventry University Group are seeking proposals from qualified vendors for the supply, installation, and support of a cloud-based email archiving solution. The solution should securely archive email communications for a maximum period of 13 years, support exporting emails to PDF for legal cases, investigations and Freedom of information requests. It must be capable of handling an existing archive of 110TB. The solution should support Office 365 (O365) and Google Workspace connectors and must accommodate user licensing for 70,000 users, including both staff and students. The system should be able to handle an average of 300,000 emails daily. Submission Requirements: Vendors interested in submitting a proposal must include the following: Company Profile: Overview of the company, including experience in providing similar solutions. Technical Proposal: Detailed description of the proposed solution, including software and hardware specifications. Implementation Plan: Timeline and plan for deploying the solution, including data migration. Support and Maintenance: Description of support services, including response times and SLAs. Pricing: Detailed pricing breakdown, including software licenses, implementation costs, support fees, and any other relevant charges for initial archive copy. References: Provide at least three references from organizations of similar size and scope. Below Tenderers can find details of how Coventry University intends to administer the evaluation of submitted proposals. This Email Archive solution is required for a period of five years. Following a successful contract review, there may be a possibility of extending the contract for a further five, one-year periods. Tender documents and submissions can be located and uploaded at: https://in-tendhost.co.uk/coventryuniversity/ Please see sections 5 and 9 of the ITT for further detail on the product and service requirements related to this contract. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/f67984a0-7250-430a-973f-02e7ec7edc8f | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 17 Dec 2024 | | Submission deadline | 27 Nov 2024 | | Future notice date | Not specified | | Award date | 27 Nov 2024 | | Contract period | 28 Nov 2024 - 28 Nov 2029 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1 | | Lots value | Not specified | | Awards value | £651,780 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | COVENTRY UNIVERSITY | | Locality | COVENTRY | | Post town | Coventry | | Postcode | CV1 5FB | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG33 Coventry | | Local authority | Coventry | | Electoral ward | St Michael's | | Westminster constituency | Coventry South | | Delivery location | TLG West Midlands (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | VIPRE SECURITY | ## CPV Codes ### Divisions - 63 - Supporting and auxiliary transport services; travel agencies services ### Codes - 63121100 - Storage services ## Release History - 17 Dec 2024 at 14:08 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/f67984a0-7250-430a-973f-02e7ec7edc8f - 28 Aug 2024 at 09:36 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/031719b2-ac17-410f-806c-20ae6308d2f8 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/f67984a0-7250-430a-973f-02e7ec7edc8f 17th December 2024 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/031719b2-ac17-410f-806c-20ae6308d2f8 28th August 2024 - Opportunity notice on Contracts Finder ## Notice URLs - https://in-tendhost.co.uk/coventryuniversity/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-f1c10983-b748-4f78-8b2c-3e8c48081e03. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-f1c10983-b748-4f78-8b2c-3e8c48081e03.json.