--- title: "2020 Design Conference - Audio Visual Conference Package Services" ocid: "ocds-b5fd17-f1de732c-6b3e-4907-88dd-446d581b6446" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-f1de732c-6b3e-4907-88dd-446d581b6446" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-f1de732c-6b3e-4907-88dd-446d581b6446.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-f1de732c-6b3e-4907-88dd-446d581b6446.json" source: "Contracts Finder" current_stage: "Planning" buyer: "MINISTRY OF HOUSING, COMMUNITIES & LOCAL GOVERNMENT" published: "2019-08-13" --- # 2020 Design Conference - Audio Visual Conference Package Services Buyer: MINISTRY OF HOUSING, COMMUNITIES & LOCAL GOVERNMENT Current stage: Planning OCID: ocds-b5fd17-f1de732c-6b3e-4907-88dd-446d581b6446 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-f1de732c-6b3e-4907-88dd-446d581b6446) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-f1de732c-6b3e-4907-88dd-446d581b6446.json) ## Summary The Ministry of Housing, Communities & Local Government is planning a tender for the "2020 Design Conference - Audio Visual Conference Package Services" aimed at creating a multi-site event in February 2020. The procurement, classified under the audio-visual equipment industry, is currently in the planning stage, with an engagement end date set for 23rd August 2019. The primary venue is expected to host approximately 400-500 attendees, while there will be up to six satellite locations capable of accommodating around 100 attendees each. The tender details indicate the intention to use modern technology for live streaming between the venues. This opportunity could significantly benefit businesses specialising in audio-visual services, particularly those registered with the Crown Commercial Services framework. The event's multi-site format suggests a need for companies that can manage complex logistics and technology requirements, making it suitable for both small and medium enterprises (SMEs) with experience in event management and live broadcasting. Suppliers who can provide innovative solutions for live connectivity and audience engagement across multiple locations are well-positioned to compete for this contract. ## Notice The Ministry of Housing, Communities and Local Government (MHCLG) are considering the possibility of running a third conference on design in February 2020. We have previously hosted two successful conferences in London, May 2018 and Birmingham, February 2019. In 2020, we are considering a multi-site event with one main location (approx. 400-500 attendees) and up to 6 other satellite locations across England (approx. 100 attendees at each). The ambition is to livestream some content between the venues. We envisage the live streaming to be a two way audio and video set-up in each of the locations, allowing for speaking and sharing across sites. During the day, we will be hosting keynote speakers in one location, likely to be in Oxford, which we would like to broadcast out to all sites. We would take questions from across all sites via a platform such as Sli.do. We would then like to livestream from each of the regional sites, to all other sites, one by one for around 10 minutes each towards the end of the day. Additional information: MHCLG would like to hear from suppliers who are on the Crown Commercial Services network Services 2 and Lot 1 of the Technology products framework to establish whether either of these frameworks are the right procurement route for this requirement. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/f64ea65a-8064-481b-b2bf-5ab4c6af5267 | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 13 Aug 2019 | | Submission deadline | Not specified | | Future notice date | 23 Aug 2019 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | MINISTRY OF HOUSING, COMMUNITIES & LOCAL GOVERNMENT | | Locality | LONDON | | Post town | South West London | | Postcode | SW1P 4DF | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | St James's | | Westminster constituency | Cities of London and Westminster | | Delivery location | Not specified | ## CPV Codes ### Divisions - 32 - Radio, television, communication, telecommunication and related equipment ### Codes - 32321200 - Audio-visual equipment ## Release History - 13 Aug 2019 at 16:09 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/f64ea65a-8064-481b-b2bf-5ab4c6af5267 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/f64ea65a-8064-481b-b2bf-5ab4c6af5267 13th August 2019 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/41ae7da8-a5e6-4515-b141-c1c74a36daa9 Pre-tender market engagement ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-f1de732c-6b3e-4907-88dd-446d581b6446. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-f1de732c-6b3e-4907-88dd-446d581b6446.json.