---
title: "Digitising DCRO Microfilm"
ocid: "ocds-b5fd17-f21f4a13-118a-474f-af6a-0773fb63c2e3"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-f21f4a13-118a-474f-af6a-0773fb63c2e3"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-f21f4a13-118a-474f-af6a-0773fb63c2e3.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-f21f4a13-118a-474f-af6a-0773fb63c2e3.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "DURHAM COUNTY COUNCIL"
published: "2024-07-26"
---

# Digitising DCRO Microfilm

Buyer: DURHAM COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-f21f4a13-118a-474f-af6a-0773fb63c2e3

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## Summary

Durham County Council conducted a procurement process for digitising 2,500 microfilms containing Church Registers, Newspapers, Electoral Registers, and Cemetery Registers, aimed at transitioning to digital service delivery for the new history centre at The Story in Durham City. The procurement falls under the industry category of Scanning Services (CPV 79999100) and took place in the North East region of the United Kingdom. The procurement was in the award stage, and the contract was awarded to MICROFORM IMAGING LIMITED. The limited procurement method used is a competitive quotation (below threshold), with the tender period ending on 30 January 2023 and a contract period from 3 February 2023 to 30 November 2023. The total contract value is £37,750 GBP.

This tender provides substantial opportunities for businesses specialising in digitisation services, particularly those experienced with archival materials and text-searchable PDF solutions. SMEs and voluntary community and social enterprises (VCSEs) are encouraged to participate in similar future tenders, given the suitability for these types of organisations highlighted in the tender specifications. With the continued push toward digital transformation within public services, businesses with expertise in scanning and document management will find such opportunities apt for business growth and increasing their portfolio within the public sector.

## Notice

DCRO have 2,500 Microfilms, including images from Church Registers, Newspapers, Electoral Registers, Cemetery Registers. The Microfilms need digitising by a commercial provider ahead of the move to The Story. They will need to be text searchable PDFs and feed into our cloud middleware (currently being developed). The primary objective of the contract is part of the transition to digital service delivery in the new history centre at The Story in Durham City, currently under construction.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/e40dce83-8c35-4ce6-bba1-6ce1d253fe3d |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Competitive quotation (below threshold) |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 26 Jul 2024 |
| Submission deadline | 30 Jan 2023 |
| Future notice date | Not specified |
| Award date | 31 Jan 2023 |
| Contract period | 3 Feb 2023 - 30 Nov 2023 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £37,750 |
| Lots value | Not specified |
| Awards value | £37,750 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DURHAM COUNTY COUNCIL |
| Locality | DURHAM |
| Post town | Durham |
| Postcode | DH1 5UL |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC41 Durham |
| Local authority | County Durham |
| Electoral ward | Neville's Cross |
| Westminster constituency | City of Durham |
| Delivery location | TLC North East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | MICROFORM IMAGING |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79999100 - Scanning services

## Release History

- 26 Jul 2024 at 09:37 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/e40dce83-8c35-4ce6-bba1-6ce1d253fe3d

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/e40dce83-8c35-4ce6-bba1-6ce1d253fe3d
  26th July 2024 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-f21f4a13-118a-474f-af6a-0773fb63c2e3. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-f21f4a13-118a-474f-af6a-0773fb63c2e3.json.