---
title: "QU530 - Electronic Grant Management Service for Holiday Activity and Food Programme (HAF) Christmas 2021 - Pilot - AWARD"
ocid: "ocds-b5fd17-f23650a9-5634-4e4b-8382-ebe22ecc0314"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-f23650a9-5634-4e4b-8382-ebe22ecc0314"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-f23650a9-5634-4e4b-8382-ebe22ecc0314.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-f23650a9-5634-4e4b-8382-ebe22ecc0314.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "BIRMINGHAM CITY COUNCIL"
published: "2021-10-25"
---

# QU530 - Electronic Grant Management Service for Holiday Activity and Food Programme (HAF) Christmas 2021 - Pilot - AWARD

Buyer: BIRMINGHAM CITY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-f23650a9-5634-4e4b-8382-ebe22ecc0314

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## Summary

The Birmingham City Council is seeking a supplier for the "Electronic Grant Management Service for Holiday Activity and Food Programme (HAF) Christmas 2021 - Pilot," with the procurement currently in the Award stage. This contract, set to commence on 1st November 2021 and running for three months until 31st January 2022, is part of the services sector. The tender was open until 12th October 2021, and interested suppliers were required to apply through the Council's e-tendering platform. The budget allocated for this contract is £27,850.

This tender presents a significant opportunity for businesses specialising in grant management and software solutions, particularly those with experience in managing complex grants for various sectors, including education and community services. Small and medium-sized enterprises (SMEs) that can effectively demonstrate their capability in engaging with grassroots organisations will be well-positioned to compete. The appointed supplier will manage the distribution of funds to a diverse range of providers, creating a conducive environment for collaboration and service delivery within the community.

## Notice

The Council requires a supplier for the provision of Electronic Grant Management Service for Holiday Activity and Food Programme (HAF) - Christmas 2021 - (Pilot project). The Council is seeking to streamline the HAF grants management process by appointing one organisation to distribute an agreed pot of funding to different types of providers. The organisation should have previous experience of managing high value and complex grants management services and capable of issuing grants to the voluntary and community sector, commercial sector, and schools. Providers that can demonstrate that they can reach the target audience should be prioritised for funding. The organisation is required to ensure that applicants meet the agreed eligibility and assessment criteria, in line with the DfE and the Council's requirements. The criteria will include, but is not limited, to quality of provision, safeguarding policy and procedures, health and safety, school food standards, food safety and appropriate insurances cover. The organisation will support providers, especially small grassroots organisations, to access funding for activity clubs and healthy food by taking an engaging and supportive approach. Applications can be for either activity and food combined or separately. This organisation will be required to manage and administer the entire grants management process from beginning to end via an existing grant management software system. The grant management software system should provide the following: o A web-based application process that accepts supporting documentation and confirms applicants' eligibility against agreed criteria o An end to end grant management process which ensures that funding is awarded to providers that demonstrate they can reach the target audience. o Accepts applications from the following sectors: schools, commercial (with a modest turnover and social objectives) and the voluntary and sector. o Up to date financial and performance reports at each stage of the process. o Reports that track and monitor sufficiency levels and gaps in provision. This contract will be for a period of 3 months commencing 1st November 2021. The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant quotation documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please email us at: cps@birmingham.gov.uk Your completed quotation submission should be returned by noon on 12th October 2021 v...

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/803bc745-db7d-4ddb-b5c1-3f65cc7d9486 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 25 Oct 2021 |
| Submission deadline | 12 Oct 2021 |
| Future notice date | Not specified |
| Award date | 24 Oct 2021 |
| Contract period | 1 Nov 2021 - 31 Jan 2022 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £27,850 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BIRMINGHAM CITY COUNCIL |
| Locality | WEST MIDLANDS |
| Post town | Birmingham |
| Postcode | B4 7WB |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG31 Birmingham |
| Local authority | Birmingham |
| Electoral ward | Newtown |
| Westminster constituency | Birmingham Ladywood |
| Delivery location | TLG West Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | STREETGAMES |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 48333000 - Contact management software package
- 48442000 - Financial systems software package
- 48445000 - Customer Relation Management software package
- 48517000 - IT software package
- 48781000 - System management software package
- 48783000 - Content management software package
- 72212517 - IT software development services
- 72416000 - Application service providers

## Release History

- 25 Oct 2021 at 16:24 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/803bc745-db7d-4ddb-b5c1-3f65cc7d9486

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/803bc745-db7d-4ddb-b5c1-3f65cc7d9486
  25th October 2021 - Awarded contract notice on Contracts Finder

## Notice URLs

- https://in-tendhost.co.uk/birminghamcc/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-f23650a9-5634-4e4b-8382-ebe22ecc0314. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-f23650a9-5634-4e4b-8382-ebe22ecc0314.json.