---
title: "FM20094 - UKRI - Building Energy Management System (BEMS) Maintenance, Inspection and Testing for Science & Technology Facilities Council (STFC) at Rutherford Appleton Laboratory (RAL) and Associated Sites"
ocid: "ocds-b5fd17-f249f0a9-afb3-48be-b48f-1f784ef6a176"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-f249f0a9-afb3-48be-b48f-1f784ef6a176"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-f249f0a9-afb3-48be-b48f-1f784ef6a176.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-f249f0a9-afb3-48be-b48f-1f784ef6a176.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "UK SHARED BUSINESS SERVICES LIMITED"
published: "2020-10-30"
---

# FM20094 - UKRI - Building Energy Management System (BEMS) Maintenance, Inspection and Testing for Science & Technology Facilities Council (STFC) at Rutherford Appleton Laboratory (RAL) and Associated Sites

Buyer: UK SHARED BUSINESS SERVICES LIMITED  
Current stage: Award  
OCID: ocds-b5fd17-f249f0a9-afb3-48be-b48f-1f784ef6a176

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## Summary

The UK Shared Business Services Limited (UK SBS) has initiated a competitive tendering process for the maintenance, inspection, and testing of the Building Energy Management System (BEMS) for the Science & Technology Facilities Council (STFC) at the Rutherford Appleton Laboratory (RAL) and associated sites. The tender, titled "FM20094 - UKRI - Building Energy Management System (BEMS) Maintenance, Inspection and Testing," is currently at the Award stage, having been published on 30th October 2020, following the bid submission deadline of 22nd July 2020. The contract is expected to commence on 17th September 2020 and will run until 31st August 2024, with a total estimated value of £1 million, categorised under services within the repair and maintenance sector. The open procedure procurement method was utilised due to the contract value exceeding the regulatory threshold.

This contract presents significant opportunities for businesses, particularly those involved in building energy management and maintenance services. Companies with expertise in sustainability and energy system operations would be well-positioned to compete, as the contractor is expected to work closely with the in-house team to ensure ongoing maintenance and compliance with STFC's sustainability objectives. SMEs are encouraged to apply, given that the procurement is suited to smaller enterprises, which can bring innovative solutions and tailored services to the project. Engaging with this contract could enhance market presence and lead to further opportunities within the public sector as similar projects arise.

## Notice

The final date and time for the submission of bids is Wednesday 22nd July 2020 at 11.00. DO NOT apply directly to the buyer. All tender information MUST be submitted through the Delta eSourcing Portal. Description of Requirement: UK SBS on behalf of UKRI wishes to establish a contract for the appointment of a Contractor who will work collaboratively with UK Research and Innovation (UKRI, Science and Technology Facilities Council (the Contracting Authority) with a view to providing Building Energy Management System (BEMS) Maintenance, Inspection and Testing. The Contractor will also work alongside the in-house team, providing a maintenance and asset replacement service to the assets defined within the documents schedules and in future developments across the STFC Rutherford Appleton Laboratory (RAL) estate, Chilbolton Observatory in Hampshire and The Cosener's House, in Abingdon. The Contractor is to work in Partnership with the Estates Property Services team to ensure business continuity through robust maintenance and testing of the Building Energy Management Systems. The controls contractor will provide upon request assistance with scoping and design of small works installations and upgrade work. Works upgrading existing controllers and smaller new systems will usually be undertaken by the controls contractor directly and design advice will be provided on a personal basis with interaction with the Engineering & Estates team. The contractor will work with the client to ensure that the STFC sustainability objectives are at the forefront of the maintenance and operation of the BEMS controls within the facilities. Due to the technical/critical importance of this site the BEMS contract should not be sub-contracted without the consent of the Head of Engineering & Estates or Chief Engineer, and any new engineers introduced to the site must be inducted and accredited by STFC. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal. This contract will be awarded based on the evaluation criteria set out in the RFP document. How to Apply UK Shared Business Services Ltd (UK SBS) will be using the Delta eSourcing Portal for this procurement. To register on the Delta eSourcing portal please use the link https://uksbs.delta-esourcing.com and follow the instructions to register. If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: https://uksbs.delta-esourcing.com and the follow the instructions to 'Login' Once you are logged into the system you will be able to link yourself into this procurement using the Access Code: ES99CS2U5U Please disregard any content in this notice that requests your organisation "to apply directly to the buyer" Additional information: DO NOT APPLY DIRECTLY TO BUYER All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts) Responses must be received by the date in the tender documentation; responses received outside of the deadline or not sent via the Delta eSourcing portal will not be accepted or considered further for this opportunity. As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. The contracting authority expressly reserves the right: i. not to award any contract as a result of the procurement process commenced by publication of this notice;and ii. to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the contracting authority be liable for any costs incurred by any supplier. If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders. About UK Shared Business Services UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise. Where UK SBS is not named as the Contracting Authority within the documentation, UK SBS will be acting as an agent on behalf of the Contracting Authority.Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations. For full details of our partner base please review the following link: http://www.uksbs.co.uk/services/procure/contracts/Pages/default.aspx ________________________________________ How to apply Please apply directly to the buyer using the contact details provided, or follow the instructions given in the notice description or information section.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/3af04d9f-6692-4953-8330-1e262c954611 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 30 Oct 2020 |
| Submission deadline | 22 Jul 2020 |
| Future notice date | Not specified |
| Award date | 20 Sep 2020 |
| Contract period | 27 Sep 2020 - 27 Sep 2024 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,000,000 |
| Lots value | Not specified |
| Awards value | £955,160 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UK SHARED BUSINESS SERVICES LIMITED |
| Locality | SWINDON |
| Post town | Swindon |
| Postcode | SN2 1FF |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK7 Gloucestershire and Wiltshire |
| ITL 3 | TLK71 Swindon |
| Local authority | Swindon |
| Electoral ward | Rodbourne Cheney |
| Westminster constituency | Swindon North |
| Delivery location | TLJ South East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | LAPLACE BUILDING SOLUTIONS (SOUTH |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 50 - Repair and maintenance services

### Codes

- 48000000 - Software package and information systems
- 50000000 - Repair and maintenance services

## Release History

- 30 Oct 2020 at 09:11 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/3af04d9f-6692-4953-8330-1e262c954611
- 16 Jun 2020 at 09:02 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/d3e96db0-95f4-4498-88d8-2433433e2df9

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/3af04d9f-6692-4953-8330-1e262c954611
  30th October 2020 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/d3e96db0-95f4-4498-88d8-2433433e2df9
  16th June 2020 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/f6434fde-9171-4cb0-98db-ad248181f558
  STFC BMS Asset Register
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/5643aaa8-58e5-43a2-ac7d-15ee1bc8525a
  SGF20 Tasks BMS
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/9914fb40-cba8-4875-b649-d2d505ecbb01
  Appendix E STFC Environment Policy
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/fc27d5c2-d3fa-433c-a19a-e131ee735ee6
  Appendix F Design and Guidance for Mechanical Electrical and Puiblic Health Services
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/954445a5-fe66-4a35-9e7e-615dfd26d0b1
  Appendix D - STFC Hardware and Software Asset Summary
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/2bf9cb4a-7a59-45e7-89ee-6dfc3f158908
  Appendix G - STFC Trend RDM BMS Specification
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/57a05918-666e-4982-8c1c-78a16e1599c6
  FM20094 - AW4.1 TSSC4 Contract Data Building Energy Management Systems (BEMS) Maintenance, Inspection and Testing
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/738ba2e6-4738-457c-896c-707fc96573a9
  FM20094 - RFP Request for Proposal - Building Energy Management Systems (BEMS) Maintenance, Inspection and Testing
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/d2366482-60c9-4031-9961-e01f5d593a73
  FM20094 - RFP Questions - Building Energy Management System (BEMS) Maintenance, Inspection and Testing
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/30c58495-3e85-4b74-a9c3-15de3ba58ba8
  FM20094 - AW5.2 Pricing Schedule
- https://uksbs.delta-esourcing.com/
  Delta eSourcing Portal

## Notice URLs

- http://www.uksbs.co.uk/services/procure/contracts/Pages/default.aspx
- https://uksbs.delta-esourcing.com

## Provenance

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