---
title: "Tender for the Digitisation of Records at Sandwell Register Office - AWARD"
ocid: "ocds-b5fd17-f281372f-8b17-490c-bfb2-cc1061bee8ed"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-f281372f-8b17-490c-bfb2-cc1061bee8ed"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-f281372f-8b17-490c-bfb2-cc1061bee8ed.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-f281372f-8b17-490c-bfb2-cc1061bee8ed.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "SANDWELL METROPOLITAN BOROUGH COUNCIL"
published: "2017-12-22"
---

# Tender for the Digitisation of Records at Sandwell Register Office - AWARD

Buyer: SANDWELL METROPOLITAN BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-f281372f-8b17-490c-bfb2-cc1061bee8ed

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## Summary

The Sandwell Metropolitan Borough Council is inviting suppliers to tender for the digitisation of historical records at the Sandwell Register Office. This procurement, classified under software package and information systems, is currently in the Award stage, with the successful supplier being Genus. The contract is set to commence on 1st October 2017 and will last for three years, until 30th September 2020. The tender was officially awarded on 7th December 2017, following a procurement process that utilised the open method, allowing for broad participation. The closing date for expressions of interest and submissions was 11th August 2017.

This tender presents significant opportunities for businesses specialising in software development, particularly in document management and archiving solutions. Companies with expertise in digitisation services and related IT software development would be well-suited to compete in this market. The large-scale project involves the management of approximately 5,000 registers, highlighting a demand for firms capable of handling intricate workflows and state-of-the-art data preservation techniques. Overall, the digitisation initiative at Sandwell Register Office offers a valuable entry point for technology suppliers looking to expand their public sector portfolio.

## Notice

Tender for the Digitisation of Record at Sandwell Register Office The Sandwell Metropolitan Borough Council has original registration documentation (births, deaths and marriages) dating back to 1837. Many of these documents are in a poor and deteriorating state of repair and we need to ensure their continued preservation. In addition, the records are accessed on a regular basis to provide copy documents to customers, which accelerates the deterioration process and is time-consuming (conducting manual searches). The Council is seeking to digitise this service and is seeking a Supplier to carry out the services specified within this tender document. Tenderers are expected to undertake their own assessment of the scope of the work but, as an estimate, it is expected to involve approximately 5000 registers, not all the registers will be allowed to be taken off-site in one visit. The successful tenderer will be expected to carry out this process in stages. The maximum period allowed for this will be up to 3 years from the Contract Commencement Date. The Contract Commencement Date shall be 1st October 2017 for a period of 3 years until 30th September 2020, unless it is otherwise terminated in accordance with the provisions of the Contract. The Council will be using the In-tend e-Tendering System for this Procurement exercise, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell MBC In-tend Supplier Portal. From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to the ITT and other related documents. In Order To View the On-Line Questionnaire and Submit a Tender, you will be required to' Opt-In'. Please be mindful that if you are cut and pasting your question responses onto the On-Line Questionnaire that you do so from a notepad document, this is due to the fact that some special characters are not accepted within the On-Line Questionnaire. For a Step by Step user guide to the Sandwell MBC In-tend Supplier Portal please click on the 'Guidance for Suppliers' section of the website. All procurement responses must be carried out via the Sandwell MBC In-tend Supplier Portal. If you require further assistance in respect of the system please contact the In-tend support team on 0844 272 8810. Closing date: Friday 11 August 2017 at 15:00hrs

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/9d6c27a0-4973-4b99-99c3-217e3d482030 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 22 Dec 2017 |
| Submission deadline | 11 Aug 2017 |
| Future notice date | Not specified |
| Award date | 7 Dec 2017 |
| Contract period | 30 Sep 2017 - 30 Sep 2020 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SANDWELL METROPOLITAN BOROUGH COUNCIL |
| Locality | WEST MIDLANDS |
| Post town | Birmingham |
| Postcode | B69 3DB |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG37 Sandwell |
| Local authority | Sandwell |
| Electoral ward | Oldbury |
| Westminster constituency | West Bromwich |
| Delivery location | TLG West Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | GENUS |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 48213000 - Operating system enhancement software package
- 48219000 - Miscellaneous networking software package
- 48219300 - Administration software package
- 48310000 - Document creation software package
- 48311000 - Document management software package
- 48318000 - Scanner software package
- 48422000 - Software package suites
- 48600000 - Database and operating software package
- 48732000 - Data security software package
- 48920000 - Office automation software package
- 48983000 - Development software package
- 72212517 - IT software development services
- 72212600 - Database and operating software development services
- 72212610 - Database software development services

## Release History

- 22 Dec 2017 at 10:42 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/9d6c27a0-4973-4b99-99c3-217e3d482030

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/9d6c27a0-4973-4b99-99c3-217e3d482030
  22nd December 2017 - Awarded contract notice on Contracts Finder

## Notice URLs

- https://in-tendhost.co.uk/sandwellmbc

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-f281372f-8b17-490c-bfb2-cc1061bee8ed. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-f281372f-8b17-490c-bfb2-cc1061bee8ed.json.