---
title: "North Northamptonshire Council Tablet Canvassing Package"
ocid: "ocds-b5fd17-f344f097-4951-42f0-8cb6-14254cec71ad"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-f344f097-4951-42f0-8cb6-14254cec71ad"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-f344f097-4951-42f0-8cb6-14254cec71ad.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-f344f097-4951-42f0-8cb6-14254cec71ad.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "NORTH NORTHAMPTONSHIRE COUNCIL"
published: "2023-02-27"
---

# North Northamptonshire Council Tablet Canvassing Package

Buyer: NORTH NORTHAMPTONSHIRE COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-f344f097-4951-42f0-8cb6-14254cec71ad

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## Summary

The North Northamptonshire Council is seeking an electronic electoral registration canvassing solution for approximately 25 canvassers using mobile devices (tablets). The procurement process is in the award stage, with the deadline for quotations set at 5 pm on 19th August 2022. The solution, which falls under the services category, involves a limited procurement method with a total contract value of GBP 24,999. The buying organisation, North Northamptonshire Council, located in Kettering, England, will be responsible for managing user permissions throughout the contract period, which starts on 16th September 2022 and ends on 15th September 2024.

This tender by the North Northamptonshire Council presents a business growth opportunity for suppliers interested in providing an electronic electoral registration canvassing solution. This opportunity is suited for small and medium-sized enterprises, as indicated by the "sme" suitability tag. The competitive quotation process, with submissions assessed based on a mix of quality and price criteria, favours businesses capable of delivering high-quality solutions at a competitive rate. Businesses interested in this opportunity can leverage the council's focus on secure data handling and user-friendly functionalities to tailor their offerings to meet the specified requirements and maximise their chances of winning the contract.

## Notice

North Northamptonshire Council is seeking to acquire an electronic electoral registration canvassing solution for approx. 25 canvassers using mobile devices (tablets) The solution must be capable of seamless, single step, complete and secure real time integration with the Electoral Management Software system being used by the council during the lifetime of the contract. The solution must allow upload, via a sync facility, of elector and property data from the electoral register and import/download of data relating to electors and properties into the electoral register as part of the annual canvass and ongoing registration duties. Council staff to be responsible for creating & managing user permissions. The solution must meet all General Data Protection Regulations & enable secure storage and transfer of personal data with associated security provisions to prevent unauthorised access. The supplier must undertake the initial set up and provide ongoing hardware and software support throughout the duration of the contract ensuring the product retains seamless, single step integration with the EMS and meets all current and future legislative requirements. The solution must: Work with modern web browsers enabling staff to update elector and property records in accordance with electoral legislation to maintain the electoral register and facilitate the production of monitoring reports. Provide the necessary functionality (hardware & software) to complete as a minimum (in accordance with legislation) electronic versions of the Canvass Form (CF) and Invitation to Register Form (ITR) in both online and offline modes. Enable canvassers to add, amend or delete elector and/or property information including identifying categories of unoccupied property eg empty, no access, for sale etc Enable resolution of query/evidence based applications and have the functionality to record the type of evidence and other associated information. Display detailed & accurate mapping data showing the location of properties to be visited with the ability to link to the record from the mapping screen for either a CF or ITR. The solution must also be capable of displaying translations of electoral documents and authority information. The solution must have functionality to enable canvassers to undertake telephone canvassing with associated ability to import records into the EMS to update property and elector data within the electoral register. Suppliers interested in this opportunity must submit a quotation. Quotations will be assessed on the basis of 70% quality and 30% price. The deadline for quotations to be submitted is no later than 5pm on 19th August 2022. Submissions by email to elections@northnorthants.gov.uk should quote the subject heading NNC - Tablet Canvassing - 2022 [supplier name] quotation. Alternatively by post to Electoral Services, North Northamptonshire Council, Bowling Green Road, Kettering, NN15 7QX.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/417c1fc7-df06-4d85-a614-7bfbab231884 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Competitive quotation (below threshold) |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 Feb 2023 |
| Submission deadline | 19 Aug 2022 |
| Future notice date | Not specified |
| Award date | 13 Sep 2022 |
| Contract period | 15 Sep 2022 - 15 Sep 2024 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £24,999 |
| Lots value | Not specified |
| Awards value | £37,317 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NORTH NORTHAMPTONSHIRE COUNCIL |
| Locality | KETTERING |
| Post town | Northampton |
| Postcode | NN15 7QX |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF2 Leicestershire, Rutland and Northamptonshire |
| ITL 3 | TLF25 North Northamptonshire |
| Local authority | North Northamptonshire |
| Electoral ward | Northall |
| Westminster constituency | Kettering |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 27 Feb 2023 at 21:59 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/417c1fc7-df06-4d85-a614-7bfbab231884
- 11 Aug 2022 at 15:03 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/438d9029-2f46-4ba0-a98c-9bf2db1cc7d6

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/417c1fc7-df06-4d85-a614-7bfbab231884
  27th February 2023 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/438d9029-2f46-4ba0-a98c-9bf2db1cc7d6
  11th August 2022 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/5740c3d2-34c0-408b-9c31-47c822974c8a
  Specification document
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/5ddcda6b-b0a7-4352-846e-3fd37b81f84a
  Quotation and information document

## Notice URLs

- http://www.northnorthants.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-f344f097-4951-42f0-8cb6-14254cec71ad. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-f344f097-4951-42f0-8cb6-14254cec71ad.json.