---
title: "SOTWPF 2020 Virtual Symposium"
ocid: "ocds-b5fd17-f3610bad-7579-403f-be27-a96ca726f71c"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-f3610bad-7579-403f-be27-a96ca726f71c"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-f3610bad-7579-403f-be27-a96ca726f71c.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-f3610bad-7579-403f-be27-a96ca726f71c.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "ROYAL BOTANIC GARDENS, KEW"
published: "2020-12-14"
---

# SOTWPF 2020 Virtual Symposium

Buyer: ROYAL BOTANIC GARDENS, KEW  
Current stage: Award  
OCID: ocds-b5fd17-f3610bad-7579-403f-be27-a96ca726f71c

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## Summary

The Royal Botanic Gardens, Kew is seeking to engage a company for the development and delivery of the SOTWPF 2020 Virtual Symposium, which falls under the industry categories of software package and information systems, alongside hotel meeting and conference services. This tender process, classified as an open procurement method, is currently in the award stage following its initial publication on 14 December 2020. Key dates include the tender period that concluded on 29 June 2020, with the contract period set from 6 July 2020 to 7 January 2022. The estimated total value of the contract is between £30,000 and £50,000 for design and consultancy, with potential total contract value reaching £120,000 for additional events over 18 months.

This tender presents significant opportunities for businesses specialising in virtual event management, software development for online platforms, and technical support services. Companies with expertise in organising virtual conferences, such as those providing registration and ticketing systems, as well as interactive delegate engagement solutions, would be particularly well-suited to compete. Additionally, small and medium enterprises (SMEs) that can demonstrate agility in delivering high-quality virtual experiences may find this opportunity advantageous for expanding their portfolios and client base.

## Notice

We are seeking to engage a company to develop and deliver an engaging virtual conference for RBG Kew's 2020 State of the World's Plants and Fungi Symposium and to provide technical support for the platform and the broadcast. The main deliverable elements of the symposium are: * Registration and ticketing system, and user account management * Delegate engagement and information packs for delegates: * Plenary sessions (speaker presentations and panel Q&As managed by a moderator) * Poster presentations * Networking / breakout meetings * Sponsored content * Virtual exhibition stands * Evaluation metrics (of the event and user engagement) The contract term will be 18 months to allow some scope for other conferences and events at Kew including the full delivery of SOTWPF 2020 virtual symposium. The total contract value for design, build and consultancy fees for the SOTWPF Virtual Symposium is anticipated to be in the region of PS30,000 to PS50,000. The value of any additional conferences and events, over the entire 18 months, is not expected to exceed a total contract value of PS120,000. Additional information: How to apply The eTendering Portal can we found at: https://defra.bravosolution.co.uk/web/login.html Please use this link to register and apply for this tender opportunity. If you are not already registered you will need to do so first. Once registered and logged in you will need to search for the Invitation to Tender reference: itt_7179 or search for the project title: "RBGKEW826 SOTWPF 2020 Virtual Symposium" to access the tender documents. All communication should be directed through the eTendering Portal.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/c3834c99-8e32-479d-8b3a-89b9e9e6ef08 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure (below threshold) |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Dec 2020 |
| Submission deadline | 29 Jun 2020 |
| Future notice date | Not specified |
| Award date | 13 Sep 2020 |
| Contract period | 30 Sep 2020 - 4 Apr 2022 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £120,000 |
| Lots value | Not specified |
| Awards value | £41,596 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ROYAL BOTANIC GARDENS, KEW |
| Locality | RICHMOND |
| Post town | Twickenham |
| Postcode | TW9 3AB |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI7 Outer London - West and North West |
| ITL 3 | TLI75 Hounslow and Richmond upon Thames |
| Local authority | Richmond upon Thames |
| Electoral ward | Kew |
| Westminster constituency | Richmond Park |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | VODAFONE BUSINESS SOLUTIONS |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 55 - Hotel, restaurant and retail trade services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48000000 - Software package and information systems
- 55120000 - Hotel meeting and conference services
- 79950000 - Exhibition, fair and congress organisation services

## Release History

- 14 Dec 2020 at 17:14 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/c3834c99-8e32-479d-8b3a-89b9e9e6ef08
- 14 Dec 2020 at 17:11 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/68692fc3-6685-4837-b8a3-cbb69025a46b

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/c3834c99-8e32-479d-8b3a-89b9e9e6ef08
  14th December 2020 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/68692fc3-6685-4837-b8a3-cbb69025a46b
  14th December 2020 - Opportunity notice on Contracts Finder

## Notice URLs

- http://www.kew.org
- https://defra.bravosolution.co.uk/web/login.html

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-f3610bad-7579-403f-be27-a96ca726f71c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-f3610bad-7579-403f-be27-a96ca726f71c.json.