---
title: "Ellis Guilford School - Tender for Cleaning Services"
ocid: "ocds-b5fd17-f39cc6fd-1097-42db-85ba-ebd0efe95283"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-f39cc6fd-1097-42db-85ba-ebd0efe95283"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-f39cc6fd-1097-42db-85ba-ebd0efe95283.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-f39cc6fd-1097-42db-85ba-ebd0efe95283.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "THE LITMUS PARTNERSHIP LTD"
published: "2019-06-19"
---

# Ellis Guilford School - Tender for Cleaning Services

Buyer: THE LITMUS PARTNERSHIP LTD  
Current stage: Award  
OCID: ocds-b5fd17-f39cc6fd-1097-42db-85ba-ebd0efe95283

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## Summary

The procurement process involves The Litmus Partnership Ltd seeking bids for cleaning services at Ellis Guilford School, located in Nottingham, England. This selective tender, classified under school cleaning services, was officially published on 16 April 2018 and closed for applications on 8 June 2018. The awarded contract, which commenced on 1 January 2019 and runs until 31 December 2023, has a total estimated value of approximately £940,000, with an annual budget of £188,000. The buyer prioritises quality and innovation, welcoming suppliers that can enhance cleanliness and create a positive learning environment.

This tender presents significant opportunities for businesses, particularly specialist cleaning companies that can demonstrate innovation in their services. Businesses equipped to manage and implement effective cleaning protocols while responding proactively to contract specifications will be well-suited to compete for this contract. Given the emphasis on quality, reliability, and value for money, companies that can provide a motivated workforce and high-quality service standards will have the best chance of success.

## Notice

The successful Supplier will be required to provide cleaning services for Ellis Guilford School. The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the school facilities. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff. The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide an environment that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification. The contract being tendered is for three years in duration from 1.1.2019 until 31.12.2021, with the option to extend the contract term for a further term of up to 2 years and will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful Supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. The value of the current cleaning contract is circa 188 000,00 GBP per annum + VAT. At present 20 cleaning operatives are employed to work various hours, Monday to Friday. The Contract Supervisor undertakes non-cleaning duties, totalling 30 hours per week, which is included in the total of 344 hours per week. The Client's objectives: - To build upon the standards of cleanliness within the School. - To receive a service that complies with the service standards. - To receive consistently high quality cleaning standards, via a motivated and fully staffed workforce. - To generate an improved learning environment for all students. - To receive pro-active management support for the cleaning staff. - To hold regular review meetings with the successful Supplier. - To achieve overall value for money. Whilst the Client prioritises value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/ellis_guilford_school The closing date for receipt of the Selection Questionnaire is 8.6.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The Contracting Authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The Contracting Authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The Contracting Authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the Contracting Authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/2f81f0f6-f895-4401-bfb1-dff32213154c |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Jun 2019 |
| Submission deadline | 8 Jun 2018 |
| Future notice date | Not specified |
| Award date | 29 Oct 2018 |
| Contract period | 1 Jan 2019 - 31 Dec 2023 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £940,000 |
| Lots value | Not specified |
| Awards value | £639,960 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE LITMUS PARTNERSHIP LTD |
| Locality | NOTTINGHAM |
| Post town | Nottingham |
| Postcode | NG6 0HT |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF14 Nottingham |
| Local authority | Nottingham |
| Electoral ward | Basford |
| Westminster constituency | Nottingham North and Kimberley |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | THE ETHICAL CLEANING COMPANY (EAST MIDLANDS |

## CPV Codes

### Divisions

- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 90919300 - School cleaning services

## Release History

- 19 Jun 2019 at 13:39 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/2f81f0f6-f895-4401-bfb1-dff32213154c
- 16 Apr 2018 at 10:45 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/d30a684c-3adb-4d4e-82f9-b2df50e10775

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/2f81f0f6-f895-4401-bfb1-dff32213154c
  19th June 2019 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/d30a684c-3adb-4d4e-82f9-b2df50e10775
  16th April 2018 - Opportunity notice on Contracts Finder
- https://www.litmuspartnership.co.uk/project/ellis_guilford_school
  SQ Documentation ~ Ellis Guilford School

## Notice URLs

- http://www.ellisguilfordschool.co.uk/
- http://www.litmuspartnership.co.uk/project/ellis_guilford_school

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-f39cc6fd-1097-42db-85ba-ebd0efe95283. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-f39cc6fd-1097-42db-85ba-ebd0efe95283.json.