--- title: "P2161 - Metering and Billing Services (Housing Communal Areas)" ocid: "ocds-b5fd17-f423721f-98e6-4b35-b89c-53db13069a0e" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-f423721f-98e6-4b35-b89c-53db13069a0e" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-f423721f-98e6-4b35-b89c-53db13069a0e.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-f423721f-98e6-4b35-b89c-53db13069a0e.json" source: "Contracts Finder" current_stage: "Tender" buyer: "BIRMINGHAM CITY COUNCIL" published: "2025-02-12" --- # P2161 - Metering and Billing Services (Housing Communal Areas) Buyer: BIRMINGHAM CITY COUNCIL Current stage: Tender OCID: ocds-b5fd17-f423721f-98e6-4b35-b89c-53db13069a0e [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-f423721f-98e6-4b35-b89c-53db13069a0e) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-f423721f-98e6-4b35-b89c-53db13069a0e.json) ## Summary Birmingham City Council is seeking a supplier to provide metering and billing services for housing communal areas across 31 sites and approximately 1500 properties. The tender, titled "P2161 - Metering and Billing Services (Housing Communal Areas)", falls under the "Repair and maintenance services of gas meters" industry category with additional relevance to gas meter installation and billing systems. The procurement process is currently in the Tender stage, with a submission deadline set for noon on 21st March 2025. The contract is to be initially awarded for a period of 5 years starting from 14th April 2025, with an option to extend for an additional 5 years based on performance. The location for this service is Birmingham, West Midlands. This tender presents significant opportunities for businesses specialising in metering, billing, and maintenance services, particularly those capable of providing reliable and transferable heat network solutions. Ideal contenders would be SMEs experienced in delivering comprehensive metering solutions, including project management, customer service, and ongoing maintenance. The requirement for an open procedure ensures a competitive bidding process, fostering innovation and value for money, making it an appealing prospect for businesses looking to expand their portfolio within the public sector. ## Notice There is a requirement to source a new heat network metering and billing solution and a metering and billing agent across its heat network portfolio of 31 sites and circa 1500 properties. The new heat network metering solution includes the following equipment: o Heat Meter o Payment Meter o In Home Display o Pre-payment Valve The new heat network metering solution must be: o Transferable i.e. be able to be operated by different and multiple metering and billing agents to manage risk and provide value for money o Operate in Pay-As-You Go (PAYG) mode. o Reliable (meter read percentage of 95%), accurate (to all metering directives and regulations) and have a 5-year warranty period (kit and installation). The scope of works of this contract will be as follows: 1. Install and commission the new heat network metering solution, including full project management and resident engagement/communication. 2. Ongoing metering and billing service to customers 3. Account management to the Council 4. Repair and maintain the heat network metering solution; in line with warranty periods and the Council's Repair Response Times The Contract will be awarded for an initial period of 5 years (unless terminated under the terms and conditions of contract) with the provision to extend for an additional 5 years subject to requirements and satisfactory performance. The contract will be awarded on the following basis: o The contract will be awarded to one supplier to deliver 100% of the contracts requirements. The Council will be using its free to use e-tendering system (in-tend) for the administration of this procurement process and potential suppliers must register with the system to be able to express an interest. If you wish to express an interest in this opportunity please click on the following link to access https://in-tendhost.co.uk/birminghamcc/ and submit your details to register. You will then be sent details on how to log on which will enable you to download all relevant Invitation to Tender (ITT) documentation. If you are unable to register with In-tend or have any questions or problems on how to use this web site please either email us at: cps@birmingham.gov.uk Your completed tender submission should be returned by noon on 21st March 2025 via the 'in-tend' system https://in-tendhost.co.uk/birminghamcc Additional information: If you are interested in tendering please click on the following link to access Birmingham City Council's tender Portal. Delivery Notes Birmingham Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/7a079463-5f4b-43f1-9ffd-6daf4cd5a4ed | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (above threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 12 Feb 2025 | | Submission deadline | 21 Mar 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 14 Apr 2025 - 13 Apr 2030 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | BIRMINGHAM CITY COUNCIL | | Locality | BIMINGHAM | | Post town | Birmingham | | Postcode | B1 1BB | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Ladywood | | Westminster constituency | Birmingham Ladywood | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 38 - Laboratory, optical and precision equipments (excl. glasses) - 45 - Construction work - 48 - Software package and information systems - 50 - Repair and maintenance services - 65 - Public utilities ### Codes - 38551000 - Energy meters - 45333200 - Gas meter installation work - 48444100 - Billing system - 50410000 - Repair and maintenance services of measuring, testing and checking apparatus - 50411000 - Repair and maintenance services of measuring apparatus - 50411200 - Repair and maintenance services of gas meters - 50411300 - Repair and maintenance services of electricity meters - 65500000 - Meter reading service ## Release History - 12 Feb 2025 at 17:11 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/7a079463-5f4b-43f1-9ffd-6daf4cd5a4ed - 12 Feb 2025 at 17:11 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/7a079463-5f4b-43f1-9ffd-6daf4cd5a4ed ## Documents - https://www.contractsfinder.service.gov.uk/Notice/7a079463-5f4b-43f1-9ffd-6daf4cd5a4ed 12th February 2025 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/birminghamcc/aspx/ Additional information on how to apply for this contract ## Notice URLs - https://in-tendhost.co.uk/birminghamcc - https://in-tendhost.co.uk/birminghamcc/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-f423721f-98e6-4b35-b89c-53db13069a0e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-f423721f-98e6-4b35-b89c-53db13069a0e.json.