---
title: "PA, Hybrid and Live Streaming Services for Meetings"
ocid: "ocds-b5fd17-f4515c6d-180c-44d4-8142-090c054b7461"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-f4515c6d-180c-44d4-8142-090c054b7461"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-f4515c6d-180c-44d4-8142-090c054b7461.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-f4515c6d-180c-44d4-8142-090c054b7461.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "TORBAY COUNCIL"
published: "2025-02-19"
---

# PA, Hybrid and Live Streaming Services for Meetings

Buyer: TORBAY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-f4515c6d-180c-44d4-8142-090c054b7461

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-f4515c6d-180c-44d4-8142-090c054b7461.json)

## Summary

Torbay Council is seeking suppliers for the provision of Public Address (PA), hybrid, and live-streaming services for its Council and Committee Meetings. The procurement process, classified under the "Computer equipment and supplies" category, took place in the South West region of the United Kingdom. The procurement utilised an open procedure and is currently in the Award stage. The contract, valued at £220,000, is divided into two lots: one for the hire of PA and live-streaming services for Council meetings, and the other for the purchase and installation of similar equipment for Committee meetings. The contract is set to commence on 1st April 2025 and will end on 31st March 2030. Key dates include the tender period ending on 5th August 2024 and the initial award date on 3rd October 2024.

This tender presents significant opportunities for businesses specialising in audiovisual technology and services. Suppliers of PA systems, recording, and streaming equipment have the chance to secure long-term contracts with a local government entity, enabling potential for steady revenue over five years. Both small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to apply. Companies that can offer hybrid meeting functionalities and provide training to council staff will find this tender particularly aligned with their capabilities. The awarded supplier, PAS Sound & Communications Ltd, will handle the provision and maintenance of the equipment, ensuring reliable operations during critical council and committee meetings.

## Notice

Torbay Council is seeking suppliers capable of providing a Public Address (PA) System and live-streaming equipment for our Council and Committee Meetings. This Contract is being divided into two Lots: Lot 1 Council Meetings This Lot is for the provision of a hired service for the PA system and live streaming equipment. Suppliers must ensure that they can provide hybrid functionality as required. In addition to the system and equipment, this Lot requires a supplier's staff member to be present during the meetings to manage the equipment and provide support. One supplier may be awarded a contract under this Lot. Lot 2 Committee Meetings This Lot is for the purchase of a PA system, recording, live streaming and hybrid equipment. In addition to the purchase requirement, this Lot requires Torbay Council IT staff to be trained in using the equipment and the successful Applicant will be expected to work with the Council on any planning permissions required for changes to the Grade II Listed building. One supplier may be awarded a contract under this Lot. Additional information: In order to provide unrestricted, full, direct and free of charge access to the pre-market engagement event information the Authority is providing the Documents in PDF format in the Opportunities Area of the ProContract e-Tendering portal at www.supplyingthesouthwest.org.uk In order to access amendable versions of the Documents and to submit a response Applicants must be registered as Suppliers on ProContract. Applicants should then express an interest in the opportunity and download the Word and Excel format Documents for completion and submission.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/beafffd3-11c2-432b-b41b-8970988f1741 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Feb 2025 |
| Submission deadline | 5 Aug 2024 |
| Future notice date | Not specified |
| Award date | 2 Oct 2024 |
| Contract period | 31 Mar 2025 - 31 Mar 2030 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £220,000 |
| Lots value | Not specified |
| Awards value | £220,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | TORBAY COUNCIL |
| Locality | TORQUAY |
| Post town | Torquay |
| Postcode | TQ1 3DR |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK4 Devon |
| ITL 3 | TLK42 Torbay |
| Local authority | Torbay |
| Electoral ward | Tormohun |
| Westminster constituency | Torbay |
| Delivery location | TLK South West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PAS SOUND & COMMUNICATIONS |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 32 - Radio, television, communication, telecommunication and related equipment

### Codes

- 30200000 - Computer equipment and supplies
- 32330000 - Apparatus for sound, video-recording and reproduction
- 32333000 - Video recording or reproducing apparatus
- 32333200 - Video camcorders
- 32340000 - Microphones and loudspeakers

## Release History

- 19 Feb 2025 at 11:30 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/beafffd3-11c2-432b-b41b-8970988f1741
- 19 Jun 2024 at 14:07 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/7b5d6d27-d62d-4313-a437-83ee703f79cd

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/beafffd3-11c2-432b-b41b-8970988f1741
  19th February 2025 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/7b5d6d27-d62d-4313-a437-83ee703f79cd
  19th June 2024 - Opportunity notice on Contracts Finder

## Notice URLs

- http://www.torbay.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-f4515c6d-180c-44d4-8142-090c054b7461. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-f4515c6d-180c-44d4-8142-090c054b7461.json.