---
title: "Aylesford School and Sixth Form College -- Tender for Cleaning Services."
ocid: "ocds-b5fd17-f4993734-adc9-11e6-9901-0019b9f3037b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-f4993734-adc9-11e6-9901-0019b9f3037b"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-f4993734-adc9-11e6-9901-0019b9f3037b.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-f4993734-adc9-11e6-9901-0019b9f3037b.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "THE LITMUS PARTNERSHIP LTD"
published: "2017-04-13"
---

# Aylesford School and Sixth Form College -- Tender for Cleaning Services.

Buyer: THE LITMUS PARTNERSHIP LTD  
Current stage: Award  
OCID: ocds-b5fd17-f4993734-adc9-11e6-9901-0019b9f3037b

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## Summary

The Litmus Partnership Ltd is seeking tenders for cleaning services at Aylesford School and Sixth Form College, located in Warwick, England. This procurement process, under the main category of services, is currently in the Award stage, with the contract commencing on 1 April 2017 and concluding on 31 March 2020. The total contract value is approximately £240,000, and tenders were invited through a selective procurement method, following a restricted procedure. The deadline for submitting the Pre-Qualification Questionnaire was 9 September 2016.

This tender presents a significant opportunity for cleaning service providers looking to expand their business, particularly those with innovative cleaning solutions and equipment. Companies that specialise in office and school cleaning services, especially those able to adhere to high standards such as BICSc, will be well-positioned to compete. Moreover, with a focus on proactive contract management and value for money rather than merely the lowest price, businesses that can demonstrate superior service quality and efficiency will likely find this contract appealing.

## Notice

The successful tenderer will be required to provide cleaning services at Aylesford School and Sixth Form College. Aylesford School and Sixth Form College is a forward thinking, exciting and educationally challenging environment. All of the School's fundamental principles centre on the teaching and learning experience, with students at the core of all work. The School believe in academic rigour and the concept of improving on previous best. Aylesford School is proud of the school ethos, their teachers and students and the learning relationship that they nurture. Aylesford School prepare their students to access higher education or employment and guide and encourage them to be good citizens capable of adapting to adult life in the 21st century. The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for Aylesford School and Sixth Form College. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a School that is fit for purpose and that the contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification. The contract being tendered is for 3 years in duration from 1.4.2017 until 31.3.2020 and will be fixed price in nature, with the contractor invoicing the client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. At present 10 cleaning operatives (covering 14 areas -- 9 operatives on the evening shift and 5 operatives on the morning shift) are employed to work between the hours of 6:00-8:30 and 15:30-18:00, Monday to Friday, which includes a Contract Manager undertaking cleaning and non-cleaning duties, totalling 30 hours per week. The value of the current contract is circa 81 000 GBP + VAT which includes daily cleaning duties, washroom services and window cleaning once per annum. Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price. Further information is available within the PQQ Documentation. Additional information: Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/aylesford_school_cleaning_services The closing date for receipt of the Pre-Qualification Questionnaire is 9.9.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/e7df77e6-60d9-4da3-915b-b736210194f1 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Apr 2017 |
| Submission deadline | 9 Sep 2016 |
| Future notice date | Not specified |
| Award date | 14 Feb 2017 |
| Contract period | 7 Apr 2017 - 7 Apr 2020 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £240,000 |
| Lots value | Not specified |
| Awards value | £265,693 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE LITMUS PARTNERSHIP LTD |
| Locality | WARWICK |
| Post town | Coventry |
| Postcode | CV34 6XR |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire |
| ITL 3 | TLG13 Warwickshire CC |
| Local authority | Warwick |
| Electoral ward | Warwick Aylesford |
| Westminster constituency | Warwick and Leamington |
| Delivery location | TLG West Midlands (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ACCURO FM |

## CPV Codes

### Divisions

- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 90919000 - Office, school and office equipment cleaning services

## Release History

- 13 Apr 2017 at 17:06 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/e7df77e6-60d9-4da3-915b-b736210194f1
- 18 Nov 2016 at 20:17 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/a3e56ad6-975d-4b10-8f11-f55d0118fe05

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/e7df77e6-60d9-4da3-915b-b736210194f1
  13th April 2017 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/a3e56ad6-975d-4b10-8f11-f55d0118fe05
  31st July 2016 - Opportunity notice on Contracts Finder
- http://www.litmuspartnership.co.uk/project/aylesford_school_cleaning_services
  PQQ Documentation - Aylesford School and Sixth Form College

## Notice URLs

- http://www.aylesford-elearning.net

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-f4993734-adc9-11e6-9901-0019b9f3037b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-f4993734-adc9-11e6-9901-0019b9f3037b.json.