---
title: "GB-Witham: Finance Invoice Capture System"
ocid: "ocds-b5fd17-f4c9771b-1c55-4378-aef1-692a0cf3475a"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-f4c9771b-1c55-4378-aef1-692a0cf3475a"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-f4c9771b-1c55-4378-aef1-692a0cf3475a.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-f4c9771b-1c55-4378-aef1-692a0cf3475a.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "ESSEX FIRE & RESCUE SERVICE"
published: "2017-02-27"
---

# GB-Witham: Finance Invoice Capture System

Buyer: ESSEX FIRE & RESCUE SERVICE  
Current stage: Award  
OCID: ocds-b5fd17-f4c9771b-1c55-4378-aef1-692a0cf3475a

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-f4c9771b-1c55-4378-aef1-692a0cf3475a)  
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## Summary

The Essex Fire & Rescue Service, located in Witham, is seeking a solution for a Finance Invoice Capture System under an open procurement process. The tender, titled "GB-Witham: Finance Invoice Capture System," falls within the scanning and invoicing services category and has a total contract value of £52,750. The award for this contract was published on 27th February 2017, following a tender period that concluded on 3rd February 2017. The contract duration is set to extend from 27th February 2017 to 31st March 2020.

This tender presents a valuable opportunity for businesses specialising in financial processing solutions and document management. Companies with expertise in developing and implementing scanning technologies and invoice processing systems would be particularly well-suited to compete. The Essex Fire & Rescue Service encourages proposals from all eligible operators, though it has been noted that small and medium enterprises (SMEs) may find this opportunity to align with their capabilities.

## Notice

ECFRS employ 718 Whole time and 478 On-Call Firefighters, 32 Control staff and 261 Support staff. There are 50 ECFRS' fire stations - 12 Whole time, 34 On-Call, 4 Day Crewed, plus one USAR station (Urban Search and Rescue) are sited to offer fire and rescue cover to every community within the county. Essex County Fire and Rescue Service's Finance Department are responsible for procurement, processing of creditor and debtor invoices, petty cash, purchase card transactions, reporting of the statutory accounts Minimum current scanning requirements: Estimated at 24,000 Purchase Invoices, 1,700 Sales Invoices, plus back-up documentation, 1,000 Barclaycard statements, 2,500 BACS remittance advices, 1,000 petty cash claims It has been agreed by Essex Fire Authority that Finance can invest in a new scanning solution that will encompass a number of new features to improve the workflow and accuracy of the department. Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/f1556ebc-0256-4e67-b577-39766c37bb31 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 27 Feb 2017 |
| Submission deadline | 3 Feb 2017 |
| Future notice date | Not specified |
| Award date | 3 Feb 2017 |
| Contract period | 27 Feb 2017 - 31 Mar 2020 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £52,750 |
| Lots value | Not specified |
| Awards value | £52,750 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ESSEX FIRE & RESCUE SERVICE |
| Locality | WITHAM |
| Post town | Chelmsford |
| Postcode | CM8 3HB |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH3 Essex |
| ITL 3 | TLH34 Essex Haven Gateway |
| Local authority | Braintree |
| Electoral ward | Silver End & Cressing |
| Westminster constituency | Witham |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | KEFRON (UK |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79999000 - Scanning and invoicing services

## Release History

- 27 Feb 2017 at 10:42 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/f1556ebc-0256-4e67-b577-39766c37bb31

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/f1556ebc-0256-4e67-b577-39766c37bb31
  27th February 2017 - Awarded contract notice on Contracts Finder
- https://www.delta-esourcing.com/delta/respondToList.html?noticeId=241750180
  Please follow this link to view the notice.

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-f4c9771b-1c55-4378-aef1-692a0cf3475a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-f4c9771b-1c55-4378-aef1-692a0cf3475a.json.