--- title: "Provision on an On-Line Expenses System" ocid: "ocds-b5fd17-f507dd70-a4af-4bb7-8fa0-af486a40502f" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-f507dd70-a4af-4bb7-8fa0-af486a40502f" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-f507dd70-a4af-4bb7-8fa0-af486a40502f.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-f507dd70-a4af-4bb7-8fa0-af486a40502f.json" source: "Contracts Finder" current_stage: "Tender" buyer: "COMMONWEALTH WAR GRAVES COMMISSION" published: "2019-11-29" --- # Provision on an On-Line Expenses System Buyer: COMMONWEALTH WAR GRAVES COMMISSION Current stage: Tender OCID: ocds-b5fd17-f507dd70-a4af-4bb7-8fa0-af486a40502f [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-f507dd70-a4af-4bb7-8fa0-af486a40502f) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-f507dd70-a4af-4bb7-8fa0-af486a40502f.json) ## Summary The Commonwealth War Graves Commission is currently conducting a procurement process for the 'Provision on an On-Line Expenses System'. This open tender, which falls under the category of services related to office and computing machinery, aims to implement a global online expenses solution that will integrate with Microsoft Dynamics GP. The tender period is set to close on 10 January 2020, and the contract is expected to commence on 1 March 2020 and continue until 28 February 2022. The project's location includes the United Kingdom and extends to the British Overseas Territories, Channel Islands, and beyond. Interested parties should register on the CWGC e-Procurement portal to participate. This tender represents a valuable opportunity for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) that specialise in financial systems software, accounting software, and IT solutions. Businesses with experience in providing integrated online expense management systems will find this particularly relevant, as the procurement aims to transition from manual processes to a streamlined electronic solution that prioritises user experience. This represents a significant opportunity for interested vendors to enhance their market presence while contributing to the efficient operation of the Commonwealth War Graves Commission. ## Notice Through this procurement exercise, the CWGC is looking to source and implement a global on-line expenses process to support the efficient management and payment of expenses and credit card returns. The solution will integrate with Microsoft Dynamics GP to enable expenses to be paid, and management of credit card claims. The on-line system will transform a manual time-consuming process to an electronic on-line system which the claimants and approvers like and trust, ensuring a class leading user experience is fundamental to this procurement. Additional information: This tender will be conducted using the CWGC e-Procurement portal - https://in-tendhost.co.uk/cwgc/aspx/Home. In order that you can be invited to participate in this exercise, or if you wish to participate in any future tenders issued by the CWGC, you must first register with the portal. Guidance on how to register and who to bid can be found here: https://in-tendhost.co.uk/cwgc/aspx/BuyerProfiles Please note: When entering a contact email address for both the Primary and Additional Users, you are advised to add a generic address which can be readily accessed by more than one person i.e. "tenders@xyz.com", rather than a personal address such as "RKipling@xyz.com". This way you will still be able to access any communications sent by us via the portal if an individual in unavailable through leave or sickness, for example. Also, when registering, you can include as many "Business Classifications" as you think are appropriate (the wild card for searching is "_") but, as a minimum, can you please include "7750 - IT - Software Licenses & Maintenance" - which is the closest match for this particular project. To ensure transparency, the portal will also be used for all correspondence relating to the tender. If you have any questions about registration, please do not hesitate to contact me. Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/8bad4fef-f072-4637-897e-0281a200e81a | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 29 Nov 2019 | | Submission deadline | 10 Jan 2020 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Mar 2020 - 28 Feb 2022 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | COMMONWEALTH WAR GRAVES COMMISSION | | Locality | BERKSHIRE | | Post town | Slough | | Postcode | SL6 7DX | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire | | ITL 3 | TLJ15 Berkshire East | | Local authority | Windsor and Maidenhead | | Electoral ward | St Mary's | | Westminster constituency | Maidenhead | | Delivery location | Not specified | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 48 - Software package and information systems ### Codes - 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages - 48442000 - Financial systems software package - 48443000 - Accounting software package ## Release History - 29 Nov 2019 at 15:57 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/8bad4fef-f072-4637-897e-0281a200e81a ## Documents - https://www.contractsfinder.service.gov.uk/Notice/8bad4fef-f072-4637-897e-0281a200e81a 29th November 2019 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/cwgc/aspx/ Additional information on how to apply for this contract ## Notice URLs - http://www.cwgc.org - https://in-tendhost.co.uk/cwgc/aspx/BuyerProfiles - https://in-tendhost.co.uk/cwgc/aspx/Home ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-f507dd70-a4af-4bb7-8fa0-af486a40502f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-f507dd70-a4af-4bb7-8fa0-af486a40502f.json.