--- title: "Conference Director: 14-18 NOW" ocid: "ocds-b5fd17-f59850d1-1175-4b41-92a2-8793c9d5aa79" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-f59850d1-1175-4b41-92a2-8793c9d5aa79" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-f59850d1-1175-4b41-92a2-8793c9d5aa79.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-f59850d1-1175-4b41-92a2-8793c9d5aa79.json" source: "Contracts Finder" current_stage: "Tender" buyer: "IMPERIAL WAR MUSEUM TRADING COMPANY LIMITED" published: "2018-05-16" --- # Conference Director: 14-18 NOW Buyer: IMPERIAL WAR MUSEUM TRADING COMPANY LIMITED Current stage: Tender OCID: ocds-b5fd17-f59850d1-1175-4b41-92a2-8793c9d5aa79 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-f59850d1-1175-4b41-92a2-8793c9d5aa79) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-f59850d1-1175-4b41-92a2-8793c9d5aa79.json) ## Summary The Imperial War Museum Trading Company Limited is seeking a Conference Director for the event titled "14-18 NOW", which falls under Miscellaneous business and business-related services in the services sector. The procurement process is currently in the Tender stage, with submissions due by 11th June 2018. The contract is set to commence on 2nd July 2018 and will last until 31st May 2019, with a budget cap of £13,000 (excluding VAT). The delivery address for services is located in London, United Kingdom, and the procurement method has been classified as an open procedure, suitable for below-threshold transactions. This opportunity presents a significant potential for business growth, particularly for SMEs and professionals with experience in event management and conference planning. Businesses that specialise in organizing conferences, coordinating logistics, and delivering high-profile events in the arts and heritage sectors would be especially well-suited to compete. The role requires a strong capability to collaborate with various stakeholders, manage budgets, and ensure engaging programme delivery, making it ideal for those with a proven track record in similar events. ## Notice Conference Director Brief We are seeking an experienced Conference Director to deliver the event in its entirety. The Conference Director should have the ability to: * ensure the securing of the venue and negotiating all related services/fee * work with the 14-18 NOW team to finalise the conference programme * interrogate content and prioritise preferred speakers * invite, secure and brief preferred speakers and any necessary back ups * commission all design needs with support of 14-18 NOW Director of Brand & Communications * build the guest list * prepare all print/digital materials eg conference programme; speaker biographies; venue information * commission any films/media and other collateral for use on the day/promotion * issue guest invitations and monitor rsvp's alongside 14-18 NOW's Events and External Relations Manager * co-ordinate all technical/catering/set up of venue * oversee the event on the day * undertake thank you and follow ups * debrief and evaluation NB This is an indicative list of responsibilities The Conference Director will be highly skilled in their field, with particular experience of: * successfully planning and delivering one or more conferences of scale * working with a range of different organisations and funders, preferably including those in the arts and heritage sectors * liaising with and briefing senior and high profile personnel * budget development and control * briefing and motivating delivery teams Practicalities The contract will run from 1st July 2018 to end of May 2019. There is a budget of no more than PS13,000 (excluding VAT) for the Conference Director's fee. You will provide your own workspace and equipment, and 14-18 NOW will provide meeting rooms as required. If travel outside of London is required, expenses will be reimbursed in line with 14-18 NOW's standard policies. The Conference Director will be supported by 14-18 NOW's Events and External Relations Manager. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/48f18417-eb5c-4824-a4de-72ba868d6120 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 16 May 2018 | | Submission deadline | 11 Jun 2018 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Jul 2018 - 31 May 2019 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £13,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | IMPERIAL WAR MUSEUM TRADING COMPANY LIMITED | | Locality | LONDON | | Post town | South East London | | Postcode | SE1 6HZ | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI4 Inner London - East | | ITL 3 | TLI44 Lewisham and Southwark | | Local authority | Southwark | | Electoral ward | St George's | | Westminster constituency | Bermondsey and Old Southwark | | Delivery location | TLI London | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79900000 - Miscellaneous business and business-related services ## Release History - 16 May 2018 at 11:46 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/48f18417-eb5c-4824-a4de-72ba868d6120 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/48f18417-eb5c-4824-a4de-72ba868d6120 16th May 2018 - Opportunity notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/c177aa81-74b8-437f-be07-e9e9c23b050c Tender description and information document - https://www.contractsfinder.service.gov.uk/Notice/Attachment/bbea9113-98ff-492b-b564-dcd298cc15ce Invitation to tender letter ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-f59850d1-1175-4b41-92a2-8793c9d5aa79. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-f59850d1-1175-4b41-92a2-8793c9d5aa79.json.