--- title: "HR and Payroll Services" ocid: "ocds-b5fd17-f5a66640-d63f-4bd7-898f-71df06ce7f6f" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-f5a66640-d63f-4bd7-898f-71df06ce7f6f" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-f5a66640-d63f-4bd7-898f-71df06ce7f6f.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-f5a66640-d63f-4bd7-898f-71df06ce7f6f.json" source: "Contracts Finder" current_stage: "Planning" buyer: "THE INSOLVENCY SERVICE" published: "2017-01-24" --- # HR and Payroll Services Buyer: THE INSOLVENCY SERVICE Current stage: Planning OCID: ocds-b5fd17-f5a66640-d63f-4bd7-898f-71df06ce7f6f [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-f5a66640-d63f-4bd7-898f-71df06ce7f6f) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-f5a66640-d63f-4bd7-898f-71df06ce7f6f.json) ## Summary The Insolvency Service is initiating a procurement process for HR and Payroll Services as part of its planning stage. This tender aims to explore the market's capability to provide services that will enhance the management of HR and payroll functionalities. Key dates include the submission deadline for RFI questions on 3rd February 2017 and RFI submissions due by 4pm on 16th February 2017. This procurement falls under the payroll management services industry category, with potential delivery locations including the United Kingdom and other regions. This tender presents significant opportunities for businesses specialising in HR and payroll services, especially those equipped to provide innovative solutions and systems. Businesses that can demonstrate efficiency improvements, user-friendly systems, and robust service provision capabilities would be well-positioned to compete for this upcoming contract. The information gathered from this RFI will inform the future commercial strategy of The Insolvency Service, potentially leading to a formal procurement process that seeks to enhance operational efficiency and service quality. ## Notice The purpose of this document and Request for Information (RFI) is for The Insolvency Service (the agency or the Authority) to gain an understanding and appreciation of what the market can provide as a services and system to manage HR and Payroll functionality. The Information from this exercise will be used to inform our future commercial strategy to replace the Authority's current service provision. The Authority's currently contracts out its HR information system, payroll and elements of the HR operation services to a shared service operation. The agency current employs c.1500 employees. The service includes: * Administration of payroll for all employees; * First-line advisory support for payroll and HR queries; * HR service provision - a full HR transactional service for the majority of HR life events; * Provision and maintenance of the HR database, Oracle 12.1.3; and * Live file handling, updating employee information on payroll and HR The aim of this Request for Information is to: * Determine and understand the market interest to deliver these services. * Understand how the service/s could be potentially delivered and managed in order to support them achieve efficiency improvements but delivery of benefits to users / staff. * Understand the different costing models available. We are seeking to understand the service provision and user experience and interested in the link between intuitive systems used appropriately by all employees and the accuracy of management information. The information gathered as part of this soft market test will input directly to the outline business case for the future service. The following are the objectives for the business case: * A payroll solution that enables all employees to be paid accurately and on time. * A system that accurately records the number of employees and all required information on them and use the data held to deliver accurate, real-time and historical management information. * An HR service provision for the full HR transactional service for the majority of HR life events (to be defined). * HR and payroll advice (the level and detail of this will need to be defined). * Self-service functionality for all employees and their managers. * A system / service that interfaces with other relevant systems in the agency where required. Additional information: The RFI is issued solely for the purpose of conducting market engagement and does not constitute any commitment by the Authority to undertake any procurement exercise in the future. This exercise includes no element of supplier evaluation. No parties will be prejudiced by any response of failure to respond to this questionnaire, there is no commitment of any kind involved on either side. This RFI does not constitute a call for competition to procure any services and the Authority is not bound by any proposal offered. The authority is also not liable for any costs, fees or expenses incurred by any party in its response to this soft market testing questionnaire. RFI timetable The Authority intends to conduct the RFI according to the following timetable so far as is reasonable and practicable: Issue RFI 24 January 2017 RFI Questions to be submitted by 4pm 3 February 2017 RFI Response to questions from the agency 9 February 2017 RFI Submission 4pm 16 February 2017 Clarification Questions & Submissions Clarification questions relating to the Request for information or the submission of proposals should be submitted in writing, quoting the RFI title to the Authority's central email address 'procurement@insolvency.gsi.gov.uk'. The Authority will collate all questions relating to the Request for information and respond to all parties as per the timetable. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/b396c5ec-c2d5-44dc-b27d-c12e9da20416 | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 24 Jan 2017 | | Submission deadline | Not specified | | Future notice date | 23 Feb 2018 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE INSOLVENCY SERVICE | | Locality | BIRMINGHAM | | Post town | Birmingham | | Postcode | B4 6FD | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Ladywood | | Westminster constituency | Birmingham Ladywood | | Delivery location | Not specified | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79211110 - Payroll management services - 79631000 - Personnel and payroll services ## Release History - 24 Jan 2017 at 11:35 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/b396c5ec-c2d5-44dc-b27d-c12e9da20416 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/b396c5ec-c2d5-44dc-b27d-c12e9da20416 24th January 2017 - Early engagement notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/Attachment/8f18eb46-1c39-44a6-90dd-cf6263d1d87d Request For Information ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-f5a66640-d63f-4bd7-898f-71df06ce7f6f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-f5a66640-d63f-4bd7-898f-71df06ce7f6f.json.