---
title: "TC 1194 Digitisation of Registrars Certificates"
ocid: "ocds-b5fd17-f6aa805a-89a8-4ecf-9781-77f0bffe3147"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-f6aa805a-89a8-4ecf-9781-77f0bffe3147"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-f6aa805a-89a8-4ecf-9781-77f0bffe3147.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-f6aa805a-89a8-4ecf-9781-77f0bffe3147.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "MANCHESTER CITY COUNCIL"
published: "2025-02-18"
---

# TC 1194 Digitisation of Registrars Certificates

Buyer: MANCHESTER CITY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-f6aa805a-89a8-4ecf-9781-77f0bffe3147

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-f6aa805a-89a8-4ecf-9781-77f0bffe3147)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-f6aa805a-89a8-4ecf-9781-77f0bffe3147.json)

## Summary

Manchester City Council has awarded a contract titled "TC 1194 Digitisation of Registrars Certificates" to Microform Imaging Limited. This contract falls under the industry category of Software package and information systems (CPV: 48000000) and involves the digitisation of 100 years' worth of physical birth, death, and marriage certificates. The procurement stage of this contract is in the Award stage, with the award notice being published on 18th February 2025. The contract period is set to start on 19th February 2025 and end on 1st March 2028, with the total value of the contract being £287,150.

This tender presents a significant opportunity for businesses specialising in digitisation and record management solutions. SMEs and VCSEs are encouraged to participate, as the project not only involves the digitisation of invaluable physical records but also the provision of a solution to store and search digital records. Companies with expertise in imaging software and data storage will find this contract particularly suitable for fostering growth and establishing or enhancing their reputation in public sector projects.

## Notice

Manchester City Council (MCC) currently holds 100 years' worth of physical birth, death, and marriage certificates on site. Some of these registers predate any electronic forms of registration and as such are irreplaceable and invaluable. If lost or destroyed, then the record is gone forever. The Council is about to embark on a project to digitise the physical registers and improve current processes via the adoption of imaging software. The council have a requirement for a third party to both digitise the physical records and provide a solution to store and search the digital records. Additional information: The Council is using the e-business portal known as the Chest. Applicants will need to register their details at the following link www.the-chest.org.uk. Applicants will need to electronically submit their completed tender documents, including standard selection questionnaire, via the on-line portal by 11am on 15th July 2024.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/32bdc839-2d9f-4d8a-a764-62b5aa3cc026 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Feb 2025 |
| Submission deadline | 15 Jul 2024 |
| Future notice date | Not specified |
| Award date | 18 Feb 2025 |
| Contract period | 19 Feb 2025 - 1 Mar 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £260,000 |
| Lots value | Not specified |
| Awards value | £287,150 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | MANCHESTER CITY COUNCIL |
| Locality | MANCHESTER |
| Post town | Manchester |
| Postcode | M60 2LA |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD3 Greater Manchester |
| ITL 3 | TLD33 Manchester |
| Local authority | Manchester |
| Electoral ward | Piccadilly |
| Westminster constituency | Manchester Central |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | MICROFORM IMAGING |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 18 Feb 2025 at 14:05 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/32bdc839-2d9f-4d8a-a764-62b5aa3cc026
- 13 Jun 2024 at 12:09 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/3903fdc5-9928-48c0-bd37-49ef35da7dd6

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/32bdc839-2d9f-4d8a-a764-62b5aa3cc026
  18th February 2025 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/3903fdc5-9928-48c0-bd37-49ef35da7dd6
  13th June 2024 - Opportunity notice on Contracts Finder

## Notice URLs

- http://www.manchester.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-f6aa805a-89a8-4ecf-9781-77f0bffe3147. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-f6aa805a-89a8-4ecf-9781-77f0bffe3147.json.