--- title: "ACES Academies Trust - Tender for Cleaning Services" ocid: "ocds-b5fd17-f740927a-3f89-48d4-9f00-e269e1c31880" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-f740927a-3f89-48d4-9f00-e269e1c31880" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-f740927a-3f89-48d4-9f00-e269e1c31880.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-f740927a-3f89-48d4-9f00-e269e1c31880.json" source: "Contracts Finder" current_stage: "Award" buyer: "THE LITMUS PARTNERSHIP LTD" published: "2019-11-14" --- # ACES Academies Trust - Tender for Cleaning Services Buyer: THE LITMUS PARTNERSHIP LTD Current stage: Award OCID: ocds-b5fd17-f740927a-3f89-48d4-9f00-e269e1c31880 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-f740927a-3f89-48d4-9f00-e269e1c31880) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-f740927a-3f89-48d4-9f00-e269e1c31880.json) ## Summary The ACES Academies Trust, located in Huntingdon, England, is seeking bids for a tender titled "Tender for Cleaning Services." This procurement, classified under school cleaning services, is currently in the Award stage, with a contract period commencing on 1st September 2019 and concluding on 31st August 2024, with a potential 2-year extension. The invitation for submission of the Selection Questionnaire closed on 12th April 2019. The total value of the contract is approximately £970,000 GBP, and it has a fixed price structure with payments made monthly based on an annual cost. This tender presents an excellent opportunity for cleaning service providers, particularly those with a proven track record in maintaining high quality and innovative cleaning standards in educational settings. Businesses that can demonstrate a minimum annual turnover of £1,000,000 GBP and possess the requisite insurance coverage will be well-positioned to compete. Given the significant contract value and the emphasis on innovation and efficiency, this tender could drive substantial growth for successful bidders looking to expand their portfolio in the education sector. ## Notice ACES Academies Trust currently comprises one secondary School (Hinchingbrooke School) and one primary school (Cromwell Academy), both situated on the western approaches to Huntingdon and located 500 m apart. All schools within the Trust offer an environment for students to flourish and achieve their full potential through creativity. The schools have facilities constructed within the last 5 years through to a Grade 1 listed property at Hinchingbrooke School dating back to the mediaeval times. Tender Information The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the schools' facilities. The high-quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The basis and rationale that the client requires the successful supplier to operate to at all times is being able to provide a school that is fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification. The contract being tendered is for 3 years in duration from 1.9.2019 until 31.8.2022 with the option to extend upon agreement with the Client, for a further 2-year period. The contract will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. Current Cleaning Arrangement At present there are 23 cleaning staff employed at Hinchingbrooke School where the structure is: - 1 non-working cleaning supervisor, - 21 cleaning operatives, - there is 1 cleaner present in school during the day. At present there are 3 cleaning staff employed at Cromwell Academy where the structure is: - 1 working cleaning supervisor, - 2 cleaning operatives. The annual value of the current contract is 193 827 GBP. There are incumbent members of cleaning staff who are members of the LGPS. Please be advised that the Trust has a minimum requirement for a supplier's employer's liability/public liability and professional indemnity insurance of 5 000 000 GBP. The minimum annual turnover that your organisation must have achieved to be considered for this opportunity is 1 000 000 GBP. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: https://litmuspartnership.co.uk/sq/hinchingbrooke/ The closing date for receipt of the Selection Questionnaire is 12.4.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/9cf5d939-1669-44cb-9287-582578cc8fea | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure (above threshold) | | Tender suitability | SME | | Awardee scale | SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 14 Nov 2019 | | Submission deadline | 12 Apr 2019 | | Future notice date | Not specified | | Award date | 27 Jul 2019 | | Contract period | 31 Aug 2019 - 31 Aug 2024 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £970,000 | | Lots value | Not specified | | Awards value | £708,007 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE LITMUS PARTNERSHIP LTD | | Locality | HUNTINGDON | | Post town | Peterborough | | Postcode | PE29 3BN | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH4 Cambridgeshire and Peterborough | | ITL 3 | TLH42 Cambridgeshire CC | | Local authority | Huntingdonshire | | Electoral ward | Brampton | | Westminster constituency | Huntingdon | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | CLEANTEC SERVICES | ## CPV Codes ### Divisions - 90 - Sewage, refuse, cleaning and environmental services ### Codes - 90919300 - School cleaning services ## Release History - 14 Nov 2019 at 15:18 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/9cf5d939-1669-44cb-9287-582578cc8fea - 14 Mar 2019 at 10:36 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/f32f23e6-2694-49bc-815b-82713c53d824 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/9cf5d939-1669-44cb-9287-582578cc8fea 14th November 2019 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/f32f23e6-2694-49bc-815b-82713c53d824 14th March 2019 - Opportunity notice on Contracts Finder - https://litmuspartnership.co.uk/sq/hinchingbrooke/ SQ Documentation ~ ACES Academies Trust ## Notice URLs - https://www.acesacademies.co.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-f740927a-3f89-48d4-9f00-e269e1c31880. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-f740927a-3f89-48d4-9f00-e269e1c31880.json.