---
title: "Education Management Information System (EMIS)"
ocid: "ocds-b5fd17-f75a210a-1a74-4de1-b3cc-2241cef7f7d5"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-f75a210a-1a74-4de1-b3cc-2241cef7f7d5"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-f75a210a-1a74-4de1-b3cc-2241cef7f7d5.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-f75a210a-1a74-4de1-b3cc-2241cef7f7d5.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "LONDON BOROUGH OF HACKNEY"
published: "2019-01-31"
---

# Education Management Information System (EMIS)

Buyer: LONDON BOROUGH OF HACKNEY  
Current stage: Award  
OCID: ocds-b5fd17-f75a210a-1a74-4de1-b3cc-2241cef7f7d5

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## Summary

The London Borough of Hackney is engaging in a public procurement process for an "Education Management Information System (EMIS)", classified under the software package and information systems category. The procurement method utilised is an open procedure, and the contract was awarded on 23rd October 2018, with the contract period commencing on 11th February 2019 and extending until 31st March 2031. The anticipated total contract value is £1,300,000, with a minimum value set at £650,000. The system will be delivered to locations within London, and the procurement process is currently in the award stage.

This tender presents substantial growth opportunities for businesses providing software solutions, particularly those specialising in educational management systems and related services. Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs) are encouraged to participate, especially those with expertise in handling complex data management, user-friendly interfaces for parents and practitioners, and integration capabilities with existing educational frameworks. This contract demands innovative solutions that cater to various educational requirements, thereby creating avenues for tech firms seeking to expand their operations within the public sector.

## Notice

Contract awarded for the Education management System comprising the following modules:A) School Admissions: Processing of applications and offers for school places, including as a minimum: precise distance measurement; bulk school place allocations, ranking and the ability to record applicant's appeals against decisions. B) Establishment/Setting Data: Maintenance of school information including (but not limited) to: type (i.e. maintained, independent); phase (i.e. nursery, primary, secondary, etc.); addresses; PAN (Published Admissions Number); school staff, term dates and Ofsted results. C) Data Transfer: The import / export of core student data including (but not limited to): name(s); date of birth, address, unique identifiers, attendance data and exclusion data. D) Pupil Benefits: Processing of applications relating to mainly Free School Meals (FSM) but also Clothing Grants. E) SEND (Special Educational Need and Disability): To fully support the legal obligations (as defined in the SEND Code of Practice and Children and Families Act 2014) and processes undertaken by the local authority in the assessment and review of children and young people aged between 0 and 25, with special educational needs and disabilities. This includes those in relation to Education Health and Care Plans. F) Pupil Attendance: To allow the collection, viewing and reporting of school attendance records. G) School / LA Governance: To support the local authority with (as a minimum) the recording and maintenance of school governors. H) Exclusion Data: To enable the recording and reporting of exclusions. I) Impairment: To facilitate the recording of hearing impairment and visual impairment. J) Early Years: To support a vast array of early years' related functions including (as a minimum) setting up of childminders; children's centres and general early years' settings; Ofsted results; eligibility checking in conjunction with DfE systems and recording of free entitlement funding (i.e. 30 Hours entitlement; Two Year Old Funding). K) Web Services: a. Customer (Front-End) Focus: Web-based services that allow parents/carers/professionals to process applications or securely send information to the local authority such as: Two Year Old Funding; 30 Hours entitlement; school place applications; Free School Meal applications and professional documents (i.e. health reports for statutory processes). These services will need to integrate accordingly to relevant areas, i.e. Early Years'; School Admissions, SEND (including EHCP Needs Assessment etc.) b. Technical (Back-End) Focus: Subscription and appropriate set up for web services that enable import of online school place applications, core student data, applications for benefits/entitlement etc. This includes appropriate configuration for integration with any necessary external systems such as the DfE's eligibility checking system. L) Case Management: A core system .1

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/23db171d-2800-4e0b-b0dd-8f3b958b289b |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 31 Jan 2019 |
| Submission deadline | 5 Sep 2018 |
| Future notice date | Not specified |
| Award date | 22 Oct 2018 |
| Contract period | 11 Feb 2019 - 31 Mar 2031 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1,300,000 |
| Lots value | Not specified |
| Awards value | £700,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | LONDON BOROUGH OF HACKNEY |
| Locality | HACKNEY |
| Post town | East London |
| Postcode | E8 1GQ |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI4 Inner London - East |
| ITL 3 | TLI41 Hackney and Newham |
| Local authority | Hackney |
| Electoral ward | Hackney Central |
| Westminster constituency | Hackney South and Shoreditch |
| Delivery location | TLI London |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SERVELEC EDUCATION |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems
- 48200000 - Networking, Internet and intranet software package
- 48300000 - Document creation, drawing, imaging, scheduling and productivity software package
- 48400000 - Business transaction and personal business software package
- 48600000 - Database and operating software package
- 48700000 - Software package utilities
- 48900000 - Miscellaneous software package and computer systems

## Release History

- 31 Jan 2019 at 10:19 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/23db171d-2800-4e0b-b0dd-8f3b958b289b

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/23db171d-2800-4e0b-b0dd-8f3b958b289b
  31st January 2019 - Awarded contract notice on Contracts Finder
- https://procontract.due-north.com/Advert?advertId=e06a74aa-93a4-e811-80ed-005056b64545
  Advert

## Notice URLs

- http://www.hackney.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-f75a210a-1a74-4de1-b3cc-2241cef7f7d5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-f75a210a-1a74-4de1-b3cc-2241cef7f7d5.json.