---
title: "Room Booking System"
ocid: "ocds-b5fd17-f804d1e9-38f7-4597-88c7-f94f927d2374"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-f804d1e9-38f7-4597-88c7-f94f927d2374"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-f804d1e9-38f7-4597-88c7-f94f927d2374.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-f804d1e9-38f7-4597-88c7-f94f927d2374.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "WESTMORLAND AND FURNESS COUNCIL"
published: "2026-03-19"
---

# Room Booking System

Buyer: WESTMORLAND AND FURNESS COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-f804d1e9-38f7-4597-88c7-f94f927d2374

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-f804d1e9-38f7-4597-88c7-f94f927d2374)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-f804d1e9-38f7-4597-88c7-f94f927d2374.json)

## Summary

The procurement process, titled "Room Booking System," involves the acquisition of a room booking system known as Eptura Engage, previously Condeco. Organised by Westmorland and Furness Council, the contract falls under the "Software package and information systems" category, with services to be delivered in the North West of England, United Kingdom. This Award stage contract was completed, with the award published on 19 March 2026, following initial tendering activities that concluded on 26 June 2025. The contract is valued at £165,732 and runs from 1 July 2025 to 30 June 2028. The framework utilised a selective procurement method with a call-off from a framework agreement, aimed at attracting small and medium-sized enterprises (SMEs) and Voluntary, Community, and Social Enterprises (VCSEs). The buying organisation is located in Kendal, England.

This tender can foster business growth by providing opportunities to suppliers in the software services sector to deliver digital solutions at a local government level. Businesses specialising in software package development and information systems, particularly those tagged as SMEs and VCSEs, are well-suited to compete in such tender processes. With the award granted to Softcat PLC, an SME, this demonstrates a favourable procurement environment for smaller enterprises seeking to expand their public sector portfolio and future resale capabilities within government frameworks.

## Notice

The procurement of room booking system (Eptura Engage - Formerly Condeco)

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/4264209e-d66a-4e05-9329-cb82a3c029f0 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Mar 2026 |
| Submission deadline | 26 Jun 2025 |
| Future notice date | Not specified |
| Award date | 26 Jun 2025 |
| Contract period | 30 Jun 2025 - 30 Jun 2028 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £165,732 |
| Lots value | Not specified |
| Awards value | £165,732 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WESTMORLAND AND FURNESS COUNCIL |
| Locality | KENDAL |
| Post town | Lancaster |
| Postcode | LA9 4DQ |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD1 Cumbria |
| ITL 3 | TLD14 Westmorland and Furness |
| Local authority | Westmorland and Furness |
| Electoral ward | Kendal Strickland and Fell |
| Westminster constituency | Westmorland and Lonsdale |
| Delivery location | TLD North West (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SOFTCAT |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 19 Mar 2026 at 14:29 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/4264209e-d66a-4e05-9329-cb82a3c029f0

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/4264209e-d66a-4e05-9329-cb82a3c029f0
  19th March 2026 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-f804d1e9-38f7-4597-88c7-f94f927d2374. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-f804d1e9-38f7-4597-88c7-f94f927d2374.json.