---
title: "TD1966 - Provision of Records Office Services for Derby City Council"
ocid: "ocds-b5fd17-f80ac7be-f10c-484c-81e2-0ee37757db6f"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-f80ac7be-f10c-484c-81e2-0ee37757db6f"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-f80ac7be-f10c-484c-81e2-0ee37757db6f.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-f80ac7be-f10c-484c-81e2-0ee37757db6f.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "DERBY CITY COUNCIL"
published: "2023-12-21"
---

# TD1966 - Provision of Records Office Services for Derby City Council

Buyer: DERBY CITY COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-f80ac7be-f10c-484c-81e2-0ee37757db6f

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## Summary

The Derby City Council has awarded a contract (ID: TD1966) for the Provision of Records Office Services. The contract, valued at £695,194 GBP, falls under the services category (CPV code: 51000000). The contract period is from April 1, 2022, to March 31, 2026. The procurement method used was Other - VEAT Notice. The tender was completed, with the award date set at March 31, 2022. Katie Poole from Derby City Council served as the contact point for this procurement.

This contract presents opportunities for businesses in the archive services industry to collaborate with Derby City Council. Businesses offering professional archive services for record preservation and maintaining proper arrangements are well-suited to compete. The contract can facilitate business growth by providing a platform to work with public records, manorial documents, and archival materials related to Derby. Suppliers interested in long-term contracts focusing on archive services and compliance with national standards can benefit from engaging with Derby City Council.

## Notice

Professional care of Derby's records, including acquisition, storage, preservation, conservation, cataloguing and enabling public access. Enables Derby City Council to comply with the requirements of the Local Government Act 1972 s.224, by making proper arrangements for its records. Also enables Derby to comply with the Public Records Act 1958, and the Law of Property Act 1922, by ensuring that public records and manorial documents relating to Derby are held in a suitably appointed repository. Service Provider will: Provide a professional archive service to the City of Derby and County of Derbyshire Comply with the standards for appointed 'Places of Deposit' as set out by the National Archives. Comply with the National Archives' Archive Service Accreditation Standard and retain its 'Accredited Archive' status. Inform Derby City Council of any change of status following inspection or assessment by the National Archives. Record sets include but not limited to: Public records defined under the Public Records Act 1958, including magistrates court, coroners court, health and hospital records, and records of nationalised industries Manorial records which are or should be recorded on the Manorial Documents Register Tithe records Church of England parish records for parishes within the boundaries of the City of Derby Records of local authority bodies within the boundaries of Derby, particularly Derby City Council and its predecessors Records of people and families who reside in Derby, or whose primary residence is in Derby Records of businesses established in Derby, or where their head office is located in Derby Records of other organisations based in Derby, including Derby branches of national organisations Additional information: Option to extend for a further year

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/4fa4aeed-328c-462a-8bac-ea933720f524 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Other - VEAT Notice |
| Tender suitability | VCSE |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 21 Dec 2023 |
| Submission deadline | 30 Mar 2022 |
| Future notice date | Not specified |
| Award date | 30 Mar 2022 |
| Contract period | 31 Mar 2022 - 31 Mar 2026 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £695,194 |
| Lots value | Not specified |
| Awards value | £695,194 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DERBY CITY COUNCIL |
| Locality | DERBY |
| Post town | Derby |
| Postcode | DE1 2FS |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF11 Derby |
| Local authority | Derby |
| Electoral ward | Darley |
| Westminster constituency | Derby South |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DERBYSHIRE COUNTY COUNCIL |

## CPV Codes

### Divisions

- 51 - Installation services (except software)

### Codes

- 51000000 - Installation services (except software)

## Release History

- 21 Dec 2023 at 14:47 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/4fa4aeed-328c-462a-8bac-ea933720f524

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/4fa4aeed-328c-462a-8bac-ea933720f524
  21st December 2023 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-f80ac7be-f10c-484c-81e2-0ee37757db6f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-f80ac7be-f10c-484c-81e2-0ee37757db6f.json.