--- title: "SS16050 - Records Management Service" ocid: "ocds-b5fd17-f8634430-7df7-42b5-93b3-82f05350e13d" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-f8634430-7df7-42b5-93b3-82f05350e13d" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-f8634430-7df7-42b5-93b3-82f05350e13d.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-f8634430-7df7-42b5-93b3-82f05350e13d.json" source: "Contracts Finder" current_stage: "Tender" buyer: "KENT COUNTY COUNCIL" published: "2017-02-07" --- # SS16050 - Records Management Service Buyer: KENT COUNTY COUNCIL Current stage: Tender OCID: ocds-b5fd17-f8634430-7df7-42b5-93b3-82f05350e13d [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-f8634430-7df7-42b5-93b3-82f05350e13d) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-f8634430-7df7-42b5-93b3-82f05350e13d.json) ## Summary Kent County Council is inviting tenders for the "SS16050 - Records Management Service," which falls under the services industry category. The procurement process is currently in the Tender stage, with the deadline for submissions set for 10 March 2017. This contract is located in Maidstone, South East England, and is designed for a duration of five years starting from 1 July 2017, with possibilities for extensions. The procurement method is an open procedure, and the evaluation of tenders will include an e-auction based on the Most Economically Advantageous Tender criteria. This tender presents significant growth opportunities for businesses specialising in records management and related services, particularly those that can meet the specified storage, security, and disposal requirements. Companies that excel in logistics, data management, and archival services would be well-positioned to compete for this contract, given the scale of operations required to manage over 74,128 boxes already in storage for the Kent County Council. ## Notice This requirement is for a Records Management Service within the Libraries, Registration and Archives Service within the Growth, Environment and Transport Directorate. The KCC Records Management Service team offers a storage and retrieval service for semi-current records which are created and managed by the Council. The KCC service is managed by a team who prepare the boxes for upload to the storage supplier; and who arrange for the retrieval of records from the supplier. The team also identifies records for disposal. As of 21st November 2016 the Council had 74,128 boxes in store. As part of the procurement process, tenderers will be required to satisfy a number of mandatory requirements in relation to the service, including: The Council's specialist requirements Storage facility general requirements Storage facility security requirements Transportation of records Upload of records Retrieval of records Disposal of records Provision of records management supplies Contract award will be based on the Most Economically Advantageous Tender based upon the criteria specified within the Invitation to Tender. The final stage of evaluation of this tender will be undertaken using an e-auction. The contract is anticipated to commence upon 1st July 2017 and will continue for a period of five years with an option to extend for a two further periods of two years and one further period of a year, unless terminated in accordance with the Conditions of Contract on the Kent Business Portal. Expressions of interest will only be accepted via the Kent Business Portal (www.kentbusinessportal.org.uk) ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/5462e803-153b-46b1-916d-2d59fa4f63bc | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 7 Feb 2017 | | Submission deadline | 10 Mar 2017 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 30 Jun 2017 - 30 Jun 2022 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | KENT COUNTY COUNCIL | | Locality | MAIDSTONE | | Post town | Rochester | | Postcode | ME14 1XQ | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ4 Kent | | ITL 3 | TLJ45 Mid Kent | | Local authority | Maidstone | | Electoral ward | Penenden Heath | | Westminster constituency | Maidstone and Malling | | Delivery location | TLJ South East (England) | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79996100 - Records management ## Release History - 7 Feb 2017 at 13:57 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5462e803-153b-46b1-916d-2d59fa4f63bc ## Documents - https://www.contractsfinder.service.gov.uk/Notice/5462e803-153b-46b1-916d-2d59fa4f63bc 7th February 2017 - Opportunity notice on Contracts Finder ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-f8634430-7df7-42b5-93b3-82f05350e13d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-f8634430-7df7-42b5-93b3-82f05350e13d.json.