---
title: "Provision of a Highways Asset Management System via YPO 1095 Software Application Solutions framework (Lot 4 Environmental, Street and Waste Management)"
ocid: "ocds-b5fd17-f8ec9987-5af4-4f68-8c6e-6c2a17b20e6b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-f8ec9987-5af4-4f68-8c6e-6c2a17b20e6b"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-f8ec9987-5af4-4f68-8c6e-6c2a17b20e6b.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-f8ec9987-5af4-4f68-8c6e-6c2a17b20e6b.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "SOUTHEND-ON-SEA BOROUGH COUNCIL"
published: "2024-01-04"
---

# Provision of a Highways Asset Management System via YPO 1095 Software Application Solutions framework (Lot 4 Environmental, Street and Waste Management)

Buyer: SOUTHEND-ON-SEA BOROUGH COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-f8ec9987-5af4-4f68-8c6e-6c2a17b20e6b

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## Summary

The Southend-on-sea Borough Council has awarded a contract for the provision of a Highways Asset Management System via the YPO 1095 Software Application Solutions framework. The contract involves the management and maintenance of highways assets, non-highways assets like Coastal Defence and Park areas, works ordering, and customer service interface among other requirements. The procurement method used was selective with a contract value of £372,500. The tender deadline was on November 13, 2023, and the contract period is from January 7, 2024, to January 6, 2029.

This tender awarded to SYMOLOGY LIMITED by Southend-on-sea Borough Council presents opportunities for businesses in services related to asset management, consultancy, and software solutions. Small and medium-sized enterprises (SMEs) and other service providers well-versed in providing integrated asset management systems with a focus on highways and non-highways assets, works order management, customer service interface, and financial reporting are well-suited to compete and grow their business through this contract.

## Notice

Southend on Sea City Council is seeking to procure an integrated Highways Asset Management System (HAMS), to support Southend-on-Sea City Council teams in the management and maintenance of Southend's highways assets. The solution will also have the ability to manage Southend's non-highway assets e.g. Coastal Defence and Park areas. The scope of this procurement exercise is to provide a HAMS that will meet (but not limited to) the following requirements: * Management of all Highway Assets, including a GIS solution and the update of a detailed Asset Register * Management of non-highways assets including coastal defence and parks * Works Ordering to our partner contractors, including an approval process * Completed works process, including images * Links to Street Works UK Street Manager capability to enable permitting control and review * Customer Service interface, to link with other cloud systems (MySouthend) to enable reporting of defects/issues and subsequent alerts to Highways Inspectors * Facilitate cyclical Highways, Coastal and Safety Inspections, so will require a mobile inspection portal/app * Street lighting, maintenance and energy reporting * Highway Licensing * Highways Enforcement * Condition surveys, including skid resistance * Street Gazetteer update * Dashboards or similar to allow KPI and review reporting * Finance and / or Budget code Reporting * Help Desk and system support * Training Additional items that we would be interested in include: * Gully & Highway Tree management/reporting * Scheme Development * Life Cycle Planning * Read only access for mapping on hosted links on client website

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/2fbaf450-9c10-458a-ae33-323acc090e9c |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Call-off from a framework agreement |
| Tender suitability | SME, VCSE |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 Jan 2024 |
| Submission deadline | 13 Nov 2023 |
| Future notice date | Not specified |
| Award date | 2 Jan 2024 |
| Contract period | 7 Jan 2024 - 6 Jan 2029 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £372,500 |
| Lots value | Not specified |
| Awards value | £372,500 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTHEND-ON-SEA BOROUGH COUNCIL |
| Locality | SOUTHEND-ON-SEA |
| Post town | Southend-on-Sea |
| Postcode | SS2 6ER |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH3 Essex |
| ITL 3 | TLH31 Southend-on-Sea |
| Local authority | Southend-on-Sea |
| Electoral ward | Victoria |
| Westminster constituency | Southend East and Rochford |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SYMOLOGY |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48310000 - Document creation software package
- 48430000 - Inventory management software package
- 72220000 - Systems and technical consultancy services

## Release History

- 4 Jan 2024 at 08:55 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/2fbaf450-9c10-458a-ae33-323acc090e9c

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/2fbaf450-9c10-458a-ae33-323acc090e9c
  4th January 2024 - Awarded contract notice on Contracts Finder

## Notice URLs

- http://www.southend.gov.uk

## Provenance

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