---
title: "Catering System for Leisure Facilities"
ocid: "ocds-b5fd17-f95c2b7a-adc9-11e6-9901-0019b9f3037b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-f95c2b7a-adc9-11e6-9901-0019b9f3037b"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-f95c2b7a-adc9-11e6-9901-0019b9f3037b.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-f95c2b7a-adc9-11e6-9901-0019b9f3037b.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "BRACKNELL FOREST COUNCIL"
published: "2017-04-18"
---

# Catering System for Leisure Facilities

Buyer: BRACKNELL FOREST COUNCIL  
Current stage: Award  
OCID: ocds-b5fd17-f95c2b7a-adc9-11e6-9901-0019b9f3037b

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## Summary

Bracknell Forest Council is seeking a catering system for leisure facilities, with the procurement stage currently in the award phase. This tender, titled "Catering System for Leisure Facilities," focuses on the hospitality sector and is valued at £65,000. The contract duration lasts a maximum of five years, encompassing an initial period of three years with an optional two-year extension. The end of the tendering period was on 12 September 2016, with services required to be delivered in the South East region of England.

This procurement presents significant opportunities for businesses specialising in point of sale (POS) software and hospitality technology. Companies that offer modern, secure catering systems with functionalities like touch screen operation, stock management, and customer loyalty modules would be particularly well-suited to compete. The Council encourages organisations, particularly small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) groups, to register their interest to stay informed about this and any similar future opportunities.

## Notice

The Council requires the Catering System to offer improved functionality such as a modern and secure system, touch screen operation for efficient and effective point of sales, programmable drop down menus and improved sales and stock reporting. A full stock management system however, will not be necessary as systems are already in place for online ordering, good receiving, and invoice processing, linking our purchasing and payment systems. - The system will be geared for the Hospitality sector, fast and efficient for customer satisfaction and easy to use so that training new staff will be straightforward. Additional requirements will include initiatives to save money and increase profits, potentially with marketing and loyalty modules. - The system will have a centralised management solution with site level control of EPoS and back office systems for monitoring and reporting financial and statistical data. Also, it will have the ability to segment groups by site with multiple pricing and menu options. - A cash management process is desired but not essential within the system to provide full reconciliation and record of income and VAT against corporate income codes, together with enhanced management reporting with both standard and bespoke options. If this functionality is available, the Catering System will need to be configured to report banked income and VAT to the Council's corporate financial system Agresso. The system should facilitate direct payments integration with Agresso and to have the ability to implement a chip and pin option. - The system will be implemented in phases which will include but is not limited to, the deployment of the new system across five sites, migration from the legacy system and user acceptance testing and training of staff. - The Council requires a product needing no bespoke software development other than for items details in the specification. The system should allow modifications to the appearance of reports and templates (e.g. adding the Council's logo) if applicable. Additional information: The contract duration will be for a maximum of five years, covering an initial period of three years plus an optional extension of two years (i.e. 3 + 2). There may be a requirement to extend the Catering system to other leisure facilities within the borough during the 5 year contractual agreement. Organisations must register their interest against the South East Business Portal advert in order to receive any changes or notifications issued by the Council during this tender process. The Council will not be held responsible for lack of communication to any organisation who does not register their interest.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/3fb7173f-0c01-40b1-9358-0afb25df898a |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Not specified |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME, VCSE |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Apr 2017 |
| Submission deadline | 12 Sep 2016 |
| Future notice date | Not specified |
| Award date | 11 Dec 2016 |
| Contract period | 12 Dec 2016 - 11 Dec 2021 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £1 |
| Lots value | Not specified |
| Awards value | £65,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BRACKNELL FOREST COUNCIL |
| Locality | BRACKNELL |
| Post town | Reading |
| Postcode | RG12 1JD |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire |
| ITL 3 | TLJ15 Berkshire East |
| Local authority | Bracknell Forest |
| Electoral ward | Town Centre & The Parks |
| Westminster constituency | Bracknell |
| Delivery location | TLJ South East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | HAVEN SYSTEMS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48110000 - Point of sale (POS) software package

## Release History

- 18 Apr 2017 at 10:38 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/3fb7173f-0c01-40b1-9358-0afb25df898a
- 18 Nov 2016 at 20:16 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/3a2ad98c-5100-4682-bab6-526f098a7dd2

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/3fb7173f-0c01-40b1-9358-0afb25df898a
  18th April 2017 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/3a2ad98c-5100-4682-bab6-526f098a7dd2
  2nd August 2016 - Opportunity notice on Contracts Finder
- http://www.businessportal.southeastiep.gov.uk
  Procurement documents can be downloaded from the South East Business Portal. Please also register your interest on this site.

## Notice URLs

- http://www.bracknell-forest.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-f95c2b7a-adc9-11e6-9901-0019b9f3037b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-f95c2b7a-adc9-11e6-9901-0019b9f3037b.json.