--- title: "WDC Replacement AV System at The Town Hall" ocid: "ocds-b5fd17-f965dbc2-4d37-42e8-8f73-54f4cd19be1c" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-f965dbc2-4d37-42e8-8f73-54f4cd19be1c" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-f965dbc2-4d37-42e8-8f73-54f4cd19be1c.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-f965dbc2-4d37-42e8-8f73-54f4cd19be1c.json" source: "Contracts Finder" current_stage: "Tender" buyer: "COVENTRY - SOLIHULL - WARWICKSHIRE" published: "2021-02-01" --- # WDC Replacement AV System at The Town Hall Buyer: COVENTRY - SOLIHULL - WARWICKSHIRE Current stage: Tender OCID: ocds-b5fd17-f965dbc2-4d37-42e8-8f73-54f4cd19be1c [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-f965dbc2-4d37-42e8-8f73-54f4cd19be1c) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-f965dbc2-4d37-42e8-8f73-54f4cd19be1c.json) ## Summary The procurement process, initiated by Coventry - Solihull - Warwickshire, seeks tenders for the upgrade of the audio-visual (AV) system at The Town Hall. This project falls under the services category and is classified as audio-visual equipment by the CPV code 32321200. The tender period is set to close on 3rd March 2021, with an estimated contract value of £80,000, covering the installation of the new system and maintenance for five years. The contract is expected to commence on 1st April 2021 and conclude by 31st March 2026, with the delivery address located in Warwickshire, West Midlands, United Kingdom. This tender represents an exciting opportunity for businesses specialising in audio-visual technology and services, particularly those able to deliver innovative and sustainable solutions in line with the Council's net-zero carbon commitment by 2025. Small and medium-sized enterprises (SMEs) may find this contract particularly suitable, as it emphasises collaboration and innovation in enhancing the AV capabilities for public meetings and events at The Town Hall. Businesses equipped to offer integrated audio-visual systems, including recording and streaming functionalities, will be well-positioned to compete effectively for this project. ## Notice The Town Hall is managed by the Council's Arts Section and is primarily used by the Council for its public meetings. The Council Chamber is also used for other WDC functions such as planning inquiries which use the AV system to record meetings. The Council Chamber and Assembly Hall are also hired by Royal Leamington Spa Town Council for annual council meetings and mayor making, Standard setup attached. When rooms at the Town Hall are not in use by the Council's, they are hired for a range of events. The current AV system has been in use in the Town Hall Council Chamber for over 12 years. When originally installed the system comprised of three operational cameras (two of which could move their focus and track to pre-programmed points in the room and one fixed view camera). Pre market engagement has been carried out to help finalise our specification. Tenders are now invited for the upgrade of a new system. Estimated contract value is PS80,000. Contract length is to install the new system and 5 years of maintenance. Additional information: Please visit and register on www.csw-jets.co.uk Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/5fed31a2-98ec-4c89-9419-f7855df57177 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 1 Feb 2021 | | Submission deadline | 3 Mar 2021 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 1 Apr 2021 - 31 Mar 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £80,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | COVENTRY - SOLIHULL - WARWICKSHIRE | | Locality | WARWICKSHIRE | | Post town | Coventry | | Postcode | CV32 5HZ | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire | | ITL 3 | TLG13 Warwickshire CC | | Local authority | Warwick | | Electoral ward | Leamington Clarendon | | Westminster constituency | Warwick and Leamington | | Delivery location | TLG West Midlands (England) | ## CPV Codes ### Divisions - 32 - Radio, television, communication, telecommunication and related equipment ### Codes - 32320000 - Television and audio-visual equipment - 32321200 - Audio-visual equipment ## Release History - 1 Feb 2021 at 17:06 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5fed31a2-98ec-4c89-9419-f7855df57177 - 1 Feb 2021 at 17:05 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5fed31a2-98ec-4c89-9419-f7855df57177 - 4 Sep 2020 at 08:38 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/5fed31a2-98ec-4c89-9419-f7855df57177 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/5fed31a2-98ec-4c89-9419-f7855df57177 1st February 2021 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/csw-jets/aspx/ Additional information on how to apply for this contract ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-f965dbc2-4d37-42e8-8f73-54f4cd19be1c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-f965dbc2-4d37-42e8-8f73-54f4cd19be1c.json.