---
title: "GB-Bedford: BF0637 Provision of a SharePoint Online Solution"
ocid: "ocds-b5fd17-f9972ee3-71ee-4d5c-af6f-2c08cc600014"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-f9972ee3-71ee-4d5c-af6f-2c08cc600014"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-f9972ee3-71ee-4d5c-af6f-2c08cc600014.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-f9972ee3-71ee-4d5c-af6f-2c08cc600014.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "BEDFORDSHIRE FIRE AND RESCUE AUTHORITY"
published: "2020-05-19"
---

# GB-Bedford: BF0637 Provision of a SharePoint Online Solution

Buyer: BEDFORDSHIRE FIRE AND RESCUE AUTHORITY  
Current stage: Award  
OCID: ocds-b5fd17-f9972ee3-71ee-4d5c-af6f-2c08cc600014

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## Summary

The Bedfordshire Fire and Rescue Authority has initiated a tender process titled "GB-Bedford: BF0637 Provision of a SharePoint Online Solution," aimed at enhancing its digital infrastructure within the software and information systems industry. The contract is categorised under the CPV code for software packages, with a value of £70,000 and an award status that has been confirmed as active following the announcement on 18 May 2020. This contract period commences on 1 June 2020 and extends up to 31 May 2025, with potential extensions at the Authority's discretion. The procurement method utilised for this contract was an open procedure, allowing a broad spectrum of suppliers to participate.

This procurement presents significant opportunities for businesses specialising in IT consultancy, software development, and cloud solutions, particularly those that are small or medium enterprises (SMEs). The tender encourages firms capable of delivering SharePoint Online implementations and ongoing support services to engage, as the authority values competitive offerings. Companies with experience in managing document storage systems and collaborative platforms will find this opportunity advantageous, especially given the long-term nature of the contract and the potential for future work as the project scales.

## Notice

Bedfordshire Fire and Rescue Authority ("BFRA') has been a Microsoft Office house for many years, holding an Enterprise licence, and has also had a SharePoint Platform in place since 2005, updated to SharePoint 2007 in 2009, with no updates since. SharePoint is a major business operational system and will remain so, as it enables key aspects of the BFRA Community Risk Management Plan strategy around managing our people, our assets and our Digital Transformation aims. As part of the BFRA Digital and Data Transformation Strategy, the decision has been made to implement Azure Active Directory, Microsoft Office 365, and to switch from on premise to a cloud-based SharePoint Online 'Out-of-the-Box' solution within Office 365, with a phased project delivery. The Service wishes to continue using SharePoint as the de facto platform for document storage, collaborative working, and much more. Microsoft SharePoint is recorded in the BFRA ICT Services Catalogue as a Service Criticality Business Operational System. BFRA will initially run two systems in parallel for a minimum period of 6 months; the old legacy system will run alongside the new SharePoint Online. There will be no data migration, but will allow time for SharePoint Online to be configured, include functions and content for the service functional areas. A cut-off point to the legacy system is to be determined, once the scope of work to analyse and manage content is completed. This will enable a review and refresh of data taxonomy rules, security and governance. The contract shall be let for an initial term of three (3) years with an option to extend for any period or periods of up to two (2) years in twelve (12) or twenty-four (24) month blocks, such extension to be exercised at the Authority's discretion depending on internal funding availability and the Contractor's performance during the main three (3) year contract term. For the avoidance of any doubt, the three (3) year initial term ("Services Phase") shall commence upon completion of the Implementation Period, such period comprising of the following phases: *Phase 1: Discovery Phase *Phase 2: System Design and Configuration Phase (includes Testing, Training) *Phase 3: Reporting Collaboration and Mobile Working The maximum duration of the Services Phase of the contract shall be five (5) years. During the Services Phase, the Contarctor will be required to provide support and maintenance services. Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/7f0ec14e-929c-48b4-8d19-37ed6d5fd634 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 May 2020 |
| Submission deadline | 18 May 2020 |
| Future notice date | Not specified |
| Award date | 17 May 2020 |
| Contract period | 31 May 2020 - 31 May 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £70,000 |
| Lots value | Not specified |
| Awards value | £70,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BEDFORDSHIRE FIRE AND RESCUE AUTHORITY |
| Locality | BEDFORD |
| Post town | Milton Keynes |
| Postcode | MK42 7NR |
| Country | England |
| ITL 1 | TLH East (England) |
| ITL 2 | TLH2 Bedfordshire and Hertfordshire |
| ITL 3 | TLH24 Bedford |
| Local authority | Bedford |
| Electoral ward | Kempston South |
| Westminster constituency | Bedford |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | KONSOLUTE |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48000000 - Software package and information systems
- 48200000 - Networking, Internet and intranet software package
- 72266000 - Software consultancy services

## Release History

- 19 May 2020 at 06:20 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/7f0ec14e-929c-48b4-8d19-37ed6d5fd634

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/7f0ec14e-929c-48b4-8d19-37ed6d5fd634
  19th May 2020 - Awarded contract notice on Contracts Finder
- https://www.delta-esourcing.com/delta/respondToList.html?noticeId=494872074
  Please follow this link to view the notice.

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-f9972ee3-71ee-4d5c-af6f-2c08cc600014. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-f9972ee3-71ee-4d5c-af6f-2c08cc600014.json.