--- title: "Cambridge City Council - Prior Information Notice (PIN): Council magazine packaging and posting" ocid: "ocds-b5fd17-f9ce005c-9bbb-435b-8bb5-373fa6747968" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-f9ce005c-9bbb-435b-8bb5-373fa6747968" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-f9ce005c-9bbb-435b-8bb5-373fa6747968.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-f9ce005c-9bbb-435b-8bb5-373fa6747968.json" source: "Contracts Finder" current_stage: "Planning" buyer: "CAMBRIDGE CITY COUNCIL" published: "2024-06-05" --- # Cambridge City Council - Prior Information Notice (PIN): Council magazine packaging and posting Buyer: CAMBRIDGE CITY COUNCIL Current stage: Planning OCID: ocds-b5fd17-f9ce005c-9bbb-435b-8bb5-373fa6747968 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-f9ce005c-9bbb-435b-8bb5-373fa6747968) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-f9ce005c-9bbb-435b-8bb5-373fa6747968.json) ## Summary The Cambridge City Council has issued a Prior Information Notice (PIN) for the packaging and posting of the 'Open Door' magazine for Council tenants. The contract seeks a supplier to manage the packaging and posting process three times a year for a three-year period. This opportunity, open to SMEs, involves liaising with a separate printing supplier, and interested parties should express their interest by a specified engagement end date. This tender from the Cambridge City Council presents a business growth opportunity for companies experienced in providing packaging, postal, and printing services within the categories of printed matter, post and courier services, and packaging services. Businesses with expertise in managing similar tasks for local authorities and demonstrating strong working relationships with other suppliers would be well-suited to compete in this procurement process at the planning stage. ## Notice This prior information notice is issued by Cambridge City Council to inform potential suppliers about an upcoming procurement opportunity for packaging and posting the magazine for our Council tenants. This PIN is released with the idea that those organisations that submit their information via this route will be given direct access to the tender once it is released. The opportunity will, of course, still be advertised in the normal manner, however, any company expressing an interest at this point will get an automatic email once it is live on the portal should we decide to proceed with the full tender. Additionally, Cambridge City Council reserve the right to hold a market engagement event for interested parties. This will be decided once we are clear on the level of interest. Description of current thinking on the Contract outline and requirements The contract pertains to the packaging and posting of the 'Open Door' magazine for our Council tenants. This contract would be for one supplier to manage the packaging and posting process of our tenant magazine and link up with a separate supplier in order to receive the printed copies of the magazine, on behalf of the resident involvement team. This contract would cover receiving printed copies of our magazine, then packaging them in recycled materials, addressing them to tenants and posting to our tenants without Cambridge City Council involvement. We are seeking a supplier to package and post our tenant magazine three times a year over a three year-period. The supplier should have experience of carrying out a similar task for a local authority, and be able to demonstrate a working relationship with a separate supplier that fulfils printing. Scope of Work: The scope of work includes, but is not limited to: * Receive, package and post three editions of Open Door per year, in spring, summer and autumn. * Each edition will include approximately 16 colour pages in A4 size. * Liaise directly with a separate printing supplier to arrange receiving the printed copies with no Cambridge City Council intervention. * The supplier will receive a password-protected list of tenants' names and addresses extracted from Cambridge City Council's database for the purpose of printing postage labels. The list of names and address will only be used for the function outlined; they will not be stored and will be deleted immediately after use. * Print address labels and package the copies into recycled packaging. * Arrange postage and delivery of the packaged magazine to tenants' addresses. Participation: Interested suppliers are invited to express their interest by providing the information requested in this notice. This notice serves as an early indication of the contract opportunity and does not constitute a formal tender process or offer. Market Consultation: This notice may lead to the Council conduct market consultations to gather insights and feedback from potential suppliers. Details regarding any market consult ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/f78d46a0-a106-4b7c-8a67-f23798217846 | | Notice type | Market Engagement Notice | | Procurement type | Standard | | Procurement category | Not specified | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 5 Jun 2024 | | Submission deadline | Not specified | | Future notice date | 17 Jun 2024 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £16,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planning | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CAMBRIDGE CITY COUNCIL | | Locality | CAMBRIDGE | | Post town | Cambridge | | Postcode | CB2 3QJ | | Country | England | | ITL 1 | TLH East (England) | | ITL 2 | TLH4 Cambridgeshire and Peterborough | | ITL 3 | TLH42 Cambridgeshire CC | | Local authority | Cambridge | | Electoral ward | Market | | Westminster constituency | Cambridge | | Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) | ## CPV Codes ### Divisions - 22 - Printed matter and related products - 64 - Postal and telecommunications services - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 22000000 - Printed matter and related products - 64100000 - Post and courier services - 79920000 - Packaging and related services ## Release History - 5 Jun 2024 at 14:56 - Planning - Market Engagement Notice - https://www.contractsfinder.service.gov.uk/Notice/f78d46a0-a106-4b7c-8a67-f23798217846 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/f78d46a0-a106-4b7c-8a67-f23798217846 5th June 2024 - Early engagement notice on Contracts Finder - https://procontract.due-north.com/Advert?advertId=a45aef53-4b23-ef11-812c-005056b64545 Advert ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-f9ce005c-9bbb-435b-8bb5-373fa6747968. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-f9ce005c-9bbb-435b-8bb5-373fa6747968.json.