--- title: "Merton Libraries Self-Service Replacement Project" ocid: "ocds-b5fd17-f9e97f62-1542-4ddf-915f-88c541032af5" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-f9e97f62-1542-4ddf-915f-88c541032af5" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-f9e97f62-1542-4ddf-915f-88c541032af5.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-f9e97f62-1542-4ddf-915f-88c541032af5.json" source: "Contracts Finder" current_stage: "Award" buyer: "LONDON BOROUGH OF MERTON" published: "2025-06-06" --- # Merton Libraries Self-Service Replacement Project Buyer: LONDON BOROUGH OF MERTON Current stage: Award OCID: ocds-b5fd17-f9e97f62-1542-4ddf-915f-88c541032af5 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-f9e97f62-1542-4ddf-915f-88c541032af5) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-f9e97f62-1542-4ddf-915f-88c541032af5.json) ## Summary The London Borough of Merton has completed its procurement process for the Merton Libraries Self-Service Replacement Project, addressing the needs for updated library equipment and services. This project encompasses four different lots, including the replacement of self-service kiosks, self-access technology, people-counter systems, and self-service tablets across multiple library sites. The industry category is focused on library equipment, management systems, and services. The procurement followed an open procedure, with the tendering period concluding on 21 February 2025. The contracts, valued at £430,000, will commence on 16 January 2026 and conclude on 15 January 2032, covering multiple regions across the United Kingdom, including London and the South East. This tender presents significant opportunities for businesses specialising in library technology solutions, particularly those offering innovative self-service and management systems. With a focus on goods, companies operating within the library technology industry can leverage this contract to expand their presence and gain more visibility in the public sector. The project supports participation from small and medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs), making it accessible to a wide range of business sizes. Engaging in such projects can lead to growth by allowing suppliers like Bibliotheca Limited, Lyngsoe Systems Ltd, and Nexbib Solutions Ltd to establish sustainable partnerships and showcase their capabilities in delivering integrated solutions across varied library sites. ## Notice The London Borough of Merton ("the Council") have now evaluated the bids for Merton Libraries Self-Service Replacement Project. The requirement consists of 4 Lots. Lot 1 the replacement of existing self-service kiosks and integrated payment systems, which support customer transactions across 7 library sites, a solution for our handheld stock management devices and staff pads. Lot 2 the replacement of existing Self -Access Technology across 5 library sites. Lot 3 replacement Fixed People-Counter systems across 7 libraries. Lot 4 the replacement of Self-Service Tablets and docking stations across all 7 sites. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/4bf979b1-134f-474c-b38e-4612e07dc709 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | SME, VCSE | | Awardee scale | Large, SME | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 6 Jun 2025 | | Submission deadline | 21 Feb 2025 | | Future notice date | Not specified | | Award date | 21 Apr 2025 | | Contract period | 16 Jan 2026 - 15 Jan 2032 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £430,000 | | Lots value | Not specified | | Awards value | £430,000 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | LONDON BOROUGH OF MERTON | | Locality | MORDEN | | Post town | Sutton | | Postcode | SM4 5DX | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI6 Outer London - South | | ITL 3 | TLI63 Merton, Kingston upon Thames and Sutton | | Local authority | Merton | | Electoral ward | Merton Park | | Westminster constituency | Wimbledon | | Delivery location | TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 4 | | Supplier names | BIBLIOTHECA; INTELLITEC; LYNGSOE SYSTEMS; NEXBIB SOLUTIONS | ## CPV Codes ### Divisions - 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products - 48 - Software package and information systems - 92 - Recreational, cultural and sporting services ### Codes - 39155100 - Library equipment - 48161000 - Library management system - 92511000 - Library services ## Release History - 6 Jun 2025 at 12:57 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/4bf979b1-134f-474c-b38e-4612e07dc709 - 6 Jun 2025 at 09:46 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/7d5cd820-ae05-4654-b3c0-a31c83e701c0 - 5 Jun 2025 at 10:38 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/0aefb7ac-4181-46ad-b71c-40b2bac7d2f9 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/4bf979b1-134f-474c-b38e-4612e07dc709 6th June 2025 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/7d5cd820-ae05-4654-b3c0-a31c83e701c0 6th June 2025 - Awarded contract notice on Contracts Finder - https://www.contractsfinder.service.gov.uk/Notice/0aefb7ac-4181-46ad-b71c-40b2bac7d2f9 5th June 2025 - Awarded contract notice on Contracts Finder - https://procontract.due-north.com/Advert?advertId=6b1a2b11-0fd8-ef11-8133-005056b64545 Advert ## Notice URLs - http://www.merton.gov.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-f9e97f62-1542-4ddf-915f-88c541032af5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-f9e97f62-1542-4ddf-915f-88c541032af5.json.