--- title: "Victorian Fayre Market Concession Contract" ocid: "ocds-b5fd17-fa606c4e-a91d-416a-96e7-99826a53ec62" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-fa606c4e-a91d-416a-96e7-99826a53ec62" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-fa606c4e-a91d-416a-96e7-99826a53ec62.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-fa606c4e-a91d-416a-96e7-99826a53ec62.json" source: "Contracts Finder" current_stage: "Tender" buyer: "WORCESTER CITY COUNCIL" published: "2022-04-22" --- # Victorian Fayre Market Concession Contract Buyer: WORCESTER CITY COUNCIL Current stage: Tender OCID: ocds-b5fd17-fa606c4e-a91d-416a-96e7-99826a53ec62 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-fa606c4e-a91d-416a-96e7-99826a53ec62) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-fa606c4e-a91d-416a-96e7-99826a53ec62.json) ## Summary The Worcester City Council is initiating a tender process for the "Victorian Fayre Market Concession Contract," aiming to secure a market operator for the annual Worcester Victorian Fayre, which celebrates its 30th year. This procurement falls within the hospitality and retail trade services industry, with an estimated contract value of £355,000. The tender period concludes on 20 May 2022, while the contract is scheduled to commence on 4 July 2022 and run until 30 June 2026. The event will be held on the first weekend of December each year, with the next event taking place from 1 to 4 December 2022. This tender presents significant opportunities for businesses involved in event management, market stall provision, or related logistics and services. Ideal candidates may include small to medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) capable of managing stallholder relations, logistical arrangements, and customer service during the event. With the right expertise and capacity for effective communication and coordination, these businesses can expand their service offerings and gain valuable experience in managing large-scale community events. ## Notice Worcester Victorian Fayre is now in its 30th year. The Council is looking to procure a market operator ["The Supplier"], under a concessionary contract, to manage the c.180 market stalls at the event. Worcester City Council is responsible for the following: * Event Production * Coordination with the Safety Advisory Group * Entertainment during the event * Coaches and coach parking * Cleansing and refuse from visitors * Liaison with local businesses * Logistics * Relationships with all suppliers, except the stall provision * Road Closures * Hostile Vehicle Mitigation Barriers * Marketing, press and promotion of the event The Council will provide the successful Supplier with: * A briefing on the event and useful information for delivery * Introductions to key stakeholders in the city * Contact details for stallholders for the 2021 Fayre * Pricing schedule for charging the stallholders * Layout plans for previous events * Advice and support with how best to manage the stallholder arrangements at the event * Access to Event Control during the event * Access to welfare facilities including a rest room during the event The Supplier is responsible for the following: * The provision of the market stalls or chalets for the event, including the storage, transportation, installation, maintenance and dismantling of the stalls * Recruitment, selection, administration, and invoicing of stallholders * Customer service in particular stallholder relations * Ongoing management and communication with stallholders * Stewarding of stallholders at set up and breakdown each day * 24/7 emergency cover for the period of the Fayre * Waste provision for traders, including monitoring and removal throughout the event and after the end of the event each day * Providing regular updates to the Council in the planning and delivery stages of the event * Attendance at key meetings before the event The Supplier is responsible for supplying: * Contact details for the site team and details of business continuity arrangements * Risk assessments for their aspect of the event * Evidence of Public Liability insurance (PLI) * Assurance that they have reviewed and accepted the risk assessments, hygiene documentation, fire safety assessment, and PLI certificate for each trader. Please note, traders selling alcohol will require a TEN and will not be permitted to trade without this. * All paperwork, including method statements and details of installation of the stalls or chalets * A plan of the layout of the stalls at the event * A 24/7 emergency contact details (and back-up) during event opening hours * Fully trained staff and all PPE for their staff during the event The Fayre runs on the weekend which includes the first Sunday of December each year: * Thursday 1 - Sunday 4 December 2022 * Thursday 30 November to Sunday 3 December 2023 * Thursday 28 November to Sunday 1 December 2024 * Thursday 4 to Sunday 7 December 2025 * Thursday 3 to Sunday 6 Dec Additional information: The Council is using the e-procurement portal known as the Proactis Pro-Contract portal https://procontract.due-north.com to conduct this procurement exercise. To gain access to the procurement documents, bidders will need to register their company details at the above website. Once registered, bidders will be emailed a log-in and password, allowing them to gain access to the procurement documents. Bidders will need to search for the invitation under Worcester City Council and then electronically submit an expression of interest and follow the online instructions to view the procurement documents. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/cf2ef41f-37e2-4fc3-9d3d-54a0858243ba | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not applicable | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 22 Apr 2022 | | Submission deadline | 20 May 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 3 Jul 2022 - 30 Jun 2026 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £355,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WORCESTER CITY COUNCIL | | Locality | WORCESTER | | Post town | Worcester | | Postcode | WR1 2EY | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire | | ITL 3 | TLG12 Worcestershire CC | | Local authority | Worcester | | Electoral ward | Cathedral | | Westminster constituency | Worcester | | Delivery location | TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England) | ## CPV Codes ### Divisions - 55 - Hotel, restaurant and retail trade services ### Codes - 55000000 - Hotel, restaurant and retail trade services - 55900000 - Retail trade services ## Release History - 22 Apr 2022 at 16:02 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/cf2ef41f-37e2-4fc3-9d3d-54a0858243ba ## Documents - https://www.contractsfinder.service.gov.uk/Notice/cf2ef41f-37e2-4fc3-9d3d-54a0858243ba 22nd April 2022 - Opportunity notice on Contracts Finder ## Notice URLs - https://procontract.due-north.com ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-fa606c4e-a91d-416a-96e7-99826a53ec62. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-fa606c4e-a91d-416a-96e7-99826a53ec62.json.