---
title: "Multifunctional Devices, Managed Print and Content Services and Records and Information Management - Lot 4"
ocid: "ocds-b5fd17-fa95e415-d4e8-41fe-8855-8aa536085966"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-fa95e415-d4e8-41fe-8855-8aa536085966"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-fa95e415-d4e8-41fe-8855-8aa536085966.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-fa95e415-d4e8-41fe-8855-8aa536085966.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "CROWN COMMERCIAL SERVICE"
published: "2020-03-23"
---

# Multifunctional Devices, Managed Print and Content Services and Records and Information Management - Lot 4

Buyer: CROWN COMMERCIAL SERVICE  
Current stage: Award  
OCID: ocds-b5fd17-fa95e415-d4e8-41fe-8855-8aa536085966

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-fa95e415-d4e8-41fe-8855-8aa536085966)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-fa95e415-d4e8-41fe-8855-8aa536085966.json)

## Summary

The Crown Commercial Service is currently managing the procurement for "Multifunctional Devices, Managed Print and Content Services and Records and Information Management - Lot 4." This process is in the contract award stage, with the procurement classified under the services industry, specifically document and records management. Key details include a contract value of £190 million, and the contract period spans from December 24, 2016, to October 26, 2020. The procurement method employed is an open procedure, allowing a wider range of suppliers to compete, with the initial tender period having concluded on September 5, 2016.

This tender provides significant opportunities for businesses specialising in records management services, including those offering secure shredding, off-site storage solutions, and electronic data management systems. Small and medium-sized enterprises (SMEs) are particularly well-suited to engage with this contract, given the encouragement of diversity in the supplier base. By leveraging services that align with the government's 'digital by default' agenda, businesses can enhance their proposals to meet the increasing demand for efficient information management and compliance with environmental policies.

## Notice

The scope of this Lot 4 Records Information Management Services is for the provision of a Records Information Management Service through the following six (6) service lines: - Off-Site Records Information Management Service (full end to end service); - Off-Site Storage of Inactive Records; - Off-Site and/or On-Site Secure Shredding, Destruction and Disposal Services; - Off-Site and/or On-Site Specialist Records Management Services; - Off-Site and/or On-Site combined Records Information Management Services; - Off-Site and/or On-Site Scanning Services. The Supplier shall support the Authority through this Framework Agreement by promoting a fully electronic Records Information Management System to Contracting Authorities that shall allow: - efficient management of Physical and Digital Information, in line with the Government's digital by default agenda; - Contracting Authorities to meet ongoing physical storage demands; - the separation of 'Active' and 'Inactive' Records to improve the management of inactive Records resulting in more competitive storage costs; - scanning services to be provided in line with the Government's digital by default agenda; - combined On-Site and Off-Site Records Information Management Services to be provided where a planned move to a fully Off-Site Records Information Management Service is a defined strategic objective; - shredding, destruction and disposal of Records in line with the Government's environmental and waste policies; and - compliance with The National Archives Gateway process, where required. The Lot 4 Framework Agreement will expire on 26.10.2020 with a maximum Call Off period of seven (7) years(84) months. Additional information: Due to the current COVID-19 pandemic, Crown Commercial Service (CCS) believes that the first condition set out in Regulation 72(1)(c) Public Contracts Regulations 2015 has been fulfilled in respect of the Framework Agreement. Crown Commercial Service has taken the decision to extend existing framework agreements that were due for reprocurement for a period of twelve (12 months). This is to enable CCS resource to be diverted to procuring urgent requirements to deal with COVID-19 consequences and to relieve pressure on the supply chain while short staffed, to enable businesses to continue to deliver services and goods to customers. CCS intends to deliver replacement framework agreements as quickly as possible after the initial COVID-19 impact

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/24f516d4-bbcb-46dd-af17-4ecce13e3dbc |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Mar 2020 |
| Submission deadline | 5 Sep 2016 |
| Future notice date | Not specified |
| Award date | 23 Dec 2016 |
| Contract period | 24 Dec 2016 - 26 Oct 2020 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £190,000,000 |
| Lots value | Not specified |
| Awards value | £190,000,000 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CROWN COMMERCIAL SERVICE |
| Locality | LIVERPOOL |
| Post town | Liverpool |
| Postcode | L3 9PP |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD7 Merseyside |
| ITL 3 | TLD72 Liverpool |
| Local authority | Liverpool |
| Electoral ward | City Centre North |
| Westminster constituency | Liverpool Riverside |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | PLEASE REFER TO ATTACHED LIST OF SUCCESSFUL SUPPLIER'S |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 63 - Supporting and auxiliary transport services; travel agencies services
- 64 - Postal and telecommunications services
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 92 - Recreational, cultural and sporting services

### Codes

- 48311100 - Document management system
- 48613000 - Electronic data management (EDM)
- 63121000 - Storage and retrieval services
- 64216200 - Electronic information services
- 72212311 - Document management software development services
- 72512000 - Document management services
- 79995100 - Archiving services
- 79996100 - Records management
- 79999100 - Scanning services
- 92512000 - Archive services

## Release History

- 23 Mar 2020 at 12:01 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/24f516d4-bbcb-46dd-af17-4ecce13e3dbc

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/24f516d4-bbcb-46dd-af17-4ecce13e3dbc
  23rd March 2020 - Awarded contract notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/b210910c-9947-4fd7-8225-eaf579fce729
  RM3781 Lot 4 Corrigendum.pdf

## Notice URLs

- http://www.gov.uk/ccs

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-fa95e415-d4e8-41fe-8855-8aa536085966. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-fa95e415-d4e8-41fe-8855-8aa536085966.json.