--- title: "Mid Sussex District Council Electoral Management System" ocid: "ocds-b5fd17-fc555647-1d1f-4a85-94ac-66be4151361c" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-fc555647-1d1f-4a85-94ac-66be4151361c" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-fc555647-1d1f-4a85-94ac-66be4151361c.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-fc555647-1d1f-4a85-94ac-66be4151361c.json" source: "Contracts Finder" current_stage: "Award" buyer: "Mid Sussex District Council" published: "2026-08-20" --- # Mid Sussex District Council Electoral Management System Buyer: Mid Sussex District Council Current stage: Award OCID: ocds-b5fd17-fc555647-1d1f-4a85-94ac-66be4151361c [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-fc555647-1d1f-4a85-94ac-66be4151361c) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-fc555647-1d1f-4a85-94ac-66be4151361c.json) ## Summary Mid Sussex District Council procured an electoral management system as an IT services requirement, covering software, implementation-related support and ongoing system support for the council’s electoral administration. The buying organisation is Mid Sussex District Council, based in Haywards Heath, West Sussex. Delivery is in the South East of England. The requirement sits within the wider category of IT consulting, software development, internet and support services, and is suitable for small and medium-sized enterprises. It concerns a specialist public-sector software service rather than general IT supply, so relevant businesses are electoral systems providers, civic technology companies and technology support firms with products or services designed for local authority elections and electoral registration. The procurement is complete and was awarded through a direct call-off from Lot 2 of the CCS RM6285 Back Office Software Framework, using a selective procedure. The tender deadline was 15 March 2026 at 12:00 UTC. The contract starts on 1 April 2026 and ends on 31 March 2028, with one option to extend for 12 months. The awarded contract value is £46,250 excluding any further detail on currency conversion, and the award date is 1 April 2026. CIVICA UK LIMITED was selected as the supplier and holds an active award for the full requirement. The procurement was evaluated through the framework call-off route rather than an open standalone competition. This award confirms demand from Mid Sussex District Council for a dedicated electoral management system supported through a public-sector software framework. A competitor seeking similar work would need a credible electoral administration platform, with functionality suited to council election processes and the operational handling of electoral data. Reliable technical support, software maintenance and service continuity would be important, alongside the ability to work within a framework call-off and meet its established supplier requirements. The successful supplier’s profile also shows that the requirement can be delivered by an established specialist technology business. Smaller firms may still be relevant where they have a proven civic technology product, local-government experience and the capacity to provide dependable support at council scale. ## Notice This contract is for the Electoral Management System of Mid Sussex District Council. The contract commences 1st April 2026 and expires 31st March 2028, with one option to extend for 12 months only. This was called off via direct award on Lot 2 of the CCS RM6285 Back Office Software Framework. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/bb2f250f-020f-4f80-ab8b-2e132632d1d4 | | Notice type | Award Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Call-off from a framework agreement | | Tender suitability | SME | | Awardee scale | Large | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 20 Aug 2026 | | Submission deadline | 15 Mar 2026 | | Future notice date | Not specified | | Award date | 1 Apr 2026 | | Contract period | 1 Apr 2026 - 31 Mar 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £46,250 | | Lots value | Not specified | | Awards value | £46,250 | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | Mid Sussex District Council | | Locality | HAYWARDS HEATH | | Postcode area | Redhill | | Postcode | RH16 1SS | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ2 Surrey, East and West Sussex | | ITL 3 | TLJ28 West Sussex (North East) | | Local authority | Mid Sussex | | Electoral ward | Haywards Heath Lucastes & Bolnore | | Westminster constituency | Mid Sussex | | Delivery location | TLJ South East (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | Civica UK Limited | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 20 Aug 2026 at 10:29 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/bb2f250f-020f-4f80-ab8b-2e132632d1d4 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/bb2f250f-020f-4f80-ab8b-2e132632d1d4 20th August 2026 - Awarded contract notice on Contracts Finder ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-fc555647-1d1f-4a85-94ac-66be4151361c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-fc555647-1d1f-4a85-94ac-66be4151361c.json.