--- title: "LU00535 - Gas Appliance Servicing and Maintenance" ocid: "ocds-b5fd17-fca26176-1bc6-4d4f-89bc-83125eb4c513" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-fca26176-1bc6-4d4f-89bc-83125eb4c513" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-fca26176-1bc6-4d4f-89bc-83125eb4c513.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-fca26176-1bc6-4d4f-89bc-83125eb4c513.json" source: "Contracts Finder" current_stage: "Tender" buyer: "LOUGHBOROUGH UNIVERSITY" published: "2017-03-24" --- # LU00535 - Gas Appliance Servicing and Maintenance Buyer: LOUGHBOROUGH UNIVERSITY Current stage: Tender OCID: ocds-b5fd17-fca26176-1bc6-4d4f-89bc-83125eb4c513 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-fca26176-1bc6-4d4f-89bc-83125eb4c513) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-fca26176-1bc6-4d4f-89bc-83125eb4c513.json) ## Summary The procurement process is being conducted by Loughborough University for the contract titled "LU00535 - Gas Appliance Servicing and Maintenance." This project falls under the industry category of repair and maintenance services, specifically focusing on mechanical building installations. Located in Leicestershire, UK, the tender is currently in the planning stage, with submissions due by 24 April 2017. The University intends to appoint a contractor for a fixed two-year contract starting on 1 August 2017, with an option to extend for a further 24 months. The procurement method used is selective, following a restricted procedure. This tender presents a significant opportunity for contractors specialising in gas appliance maintenance and servicing. Businesses that can provide planned preventative and reactive maintenance services for various types of gas boilers and appliances, including emergency call-out capabilities, would be well-suited to compete. To be considered for this project, contractors must demonstrate a strong commitment to health and safety, effective planning, and quality service delivery, making this an appealing opportunity for experienced service providers in the facilities management sector. ## Notice It is the University's intention to invite contactors to price for planned preventative maintenance and reactive maintenance relating to campus wide gas boilers and gas appliances, generally as follows: o Medium Temperature Hot Water Gas Fired Boilers o Commercial Gas Fired Boilers o Domestic Gas Fired Boilers o Gas Fired Hot Water Heaters o Gas Fired Radiant Heaters o Gas Fired Air Handling Units Effective planned maintenance is required to ensure that the University remains compliant with statutory legislation and plant remains efficient and operational with minimal breakdowns and subsequent disruption to business continuity. Reactive maintenance is required so that when breakdowns do occur they can be attended to and rectified as effectively as possible. A 24 hour, 7 day, 365 day emergency call out facility with a minimum 2 hour response time is also required as part of this contract. The intention is for contractors to provide a fixed price tender for the planned maintenance component and fixed rates for reactive work. The fixed rates for reactive maintenance shall include labour hourly rates, call out fees (if applicable) and percentage mark ups to be applied to materials, plant and equipment. The University does however reserve the right to use directly employed maintenance staff or appoint other contractors to carry out reactive work if considered appropriate. The University wishes to appoint a contractor that is competent to carry out the planned and reactive maintenance functions, promotes a positive health and safety culture, is effective at planning and coordinating their work, communicates effectively and provides a quality and cost effective service. The PQQs will be evaluated according to the criteria shown in Appendix A, and the 5 Applicants which achieve the highest scores will be invited to submit a tender for a fixed 2 year contract with the option to extend for up to a further 24 months. This tender has not been separated into lots as a single provider is required. Additional information: It is the University's intention to invite contactors to price for planned preventative maintenance and reactive maintenance relating to campus wide gas boilers and gas appliances, generally as follows: o Medium Temperature Hot Water Gas Fired Boilers o Commercial Gas Fired Boilers o Domestic Gas Fired Boilers o Gas Fired Hot Water Heaters o Gas Fired Radiant Heaters o Gas Fired Air Handling Units Effective planned maintenance is required to ensure that the University remains compliant with statutory legislation and plant remains efficient and operational with minimal breakdowns and subsequent disruption to business continuity. Reactive maintenance is required so that when breakdowns do occur they can be attended to and rectified as effectively as possible. A 24 hour, 7 day, 365 day emergency call out facility with a minimum 2 hour response time is also required as part of this contract. The intention is for contractors to provide a fixed price tender for the planned maintenance component and fixed rates for reactive work. The fixed rates for reactive maintenance shall include labour hourly rates, call out fees (if applicable) and percentage mark ups to be applied to materials, plant and equipment. The University does however reserve the right to use directly employed maintenance staff or appoint other contractors to carry out reactive work if considered appropriate. The University wishes to appoint a contractor that is competent to carry out the planned and reactive maintenance functions, promotes a positive health and safety culture, is effective at planning and coordinating their work, communicates effectively and provides a quality and cost effective service. The PQQs will be evaluated according to the criteria shown in Appendix A, and the 5 Applicants which achieve the highest scores will be invited to submit a tender for a fixed 2 year contract with the option to extend for up to a further 24 months. This tender has not been separated into lots as a single provider is required. Tender documentation can be gained at the following address: https://in-tendhost.co.uk/loughborouni/aspx/home Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/809073e2-8543-4480-983f-6e23a7537235 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 24 Mar 2017 | | Submission deadline | 24 Apr 2017 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 31 Jul 2017 - 31 Jul 2019 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | LOUGHBOROUGH UNIVERSITY | | Locality | LEICESTERSHIRE | | Post town | Leicester | | Postcode | LE11 3TU | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF2 Leicestershire, Rutland and Northamptonshire | | ITL 3 | TLF22 Leicestershire CC and Rutland | | Local authority | Charnwood | | Electoral ward | Loughborough Ashby | | Westminster constituency | Loughborough | | Delivery location | TLF East Midlands (England) | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50531200 - Gas appliance maintenance services - 50712000 - Repair and maintenance services of mechanical building installations ## Release History - 24 Mar 2017 at 15:55 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/809073e2-8543-4480-983f-6e23a7537235 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/809073e2-8543-4480-983f-6e23a7537235 24th March 2017 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/loughborouni/aspx/ Additional information on how to apply for this contract ## Notice URLs - https://in-tendhost.co.uk/loughborouni/aspx/home ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-fca26176-1bc6-4d4f-89bc-83125eb4c513. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-fca26176-1bc6-4d4f-89bc-83125eb4c513.json.